{"schemaVersion":"jobsearcher.job.v1","id":"d35bbf1fd30cc131b84cfd4f","url":"https://jobsearcher.com/jobs/d35bbf1fd30cc131b84cfd4f","canonicalUrl":"https://jobsearcher.com/jobs/d35bbf1fd30cc131b84cfd4f","title":"Workplace Experience Coordinator - Front Reception","description":"Join a dynamic workplace experience team as the first point of contact for guests, visitors, and employees in a busy headquarters environment. This front-of-house role combines hospitality, coordination, and operational support to help create a welcoming, organized, and seamless experience throughout the day.ResponsibilitiesGreet guests, visitors, and employees at the front desk, manage check-ins, issue visitor badges, and direct people to meeting rooms, amenities, or other destinationsMonitor visitor flow and keep arrivals moving smoothly during busy periods, while supporting a polished and welcoming front reception experienceReceive, sort, and route deliveries, packages, and front desk inquiries, escalating issues as needed to the appropriate teamProvide guest support by answering basic questions, sharing directions, assisting with Wi-Fi or other simple needs, and helping visitors feel cared for throughout their staySupport scheduling coordination for meetings and events, helping resolve calendar conflicts and maintain an organized daily flowPerform regular walkthroughs of reception, meeting rooms, and shared spaces to restock supplies, reset rooms, and flag facility concernsAssist with event room setup and breakdown, ensuring furniture, technology, and amenities are arranged according to specificationsHelp support enrichment or programming activities with setup, registration, and guest check-in as neededMaintain accurate visitor logs and front desk notes, and help prepare information needed for recurring reportsPartner closely with Security, Facilities, and workplace experience teammates to keep operations running smoothly and professionallySkills2–3 years of experience in a front desk, reception, concierge, hospitality, customer service, or similar guest-facing roleStrong working knowledge of Google Calendar and SlackExperience with visitor management or badging systems and basic scheduling toolsComfort managing multiple priorities in a busy, high-traffic environmentClear, professional communication skills, both written and verbalAbility to stay calm, organized, and solution-oriented when handling frequent interruptions or changing needsStrong attention to detail and the ability to follow procedures, checklists, and service standards carefullyAbility to work independently while also collaborating effectively with cross-functional partnersDependability around desk coverage, handoffs, and punctual day-to-day presenceAbility to meet the physical demands of the role, including standing for extended periods, walking throughout the building, and lifting up to 25 pounds repeatedlyPreferred SkillsBackground in a corporate office, hotel, executive briefing center, or event venueExperience working with Security and Facilities teamsFamiliarity with Microsoft Office or Google WorkspaceExperience supporting events, room setup, or workplace programmingExposure to fast-paced technology or workplace operations environmentsInterest in workplace hospitality, wellness programs, or employee amenitiesA proactive mindset with a willingness to suggest improvements and take initiativeProfessional discretion when interacting with executives, VIP guests, vendors, and employeesHorizontal Talent is committed to fostering an inclusive environment where people of all backgrounds can contribute, grow, and feel respected. We value diversity, equity, and inclusion as essential to building strong teams and delivering great experiences for everyone.By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.","company":"Horizontal Talent","rawCompany":"horizontal talent","city":"Millbrae","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-19T12:53:34.214Z","occupations":[{"code":"43-4171.00","title":"Receptionists and Information Clerks","slug":"receptionists-and-information-clerks"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"39-6012.00","title":"Concierges","slug":"concierges"}],"industries":[{"code":"721110","title":"Hotels (except Casino Hotels) and Motels","slug":"hotels-except-casino-hotels-and-motels"},{"code":"561920","title":"Convention and Trade Show Organizers","slug":"convention-and-trade-show-organizers"},{"code":"561210","title":"Facilities Support Services","slug":"facilities-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Workplace Experience Coordinator - Front Reception","description":"Join a dynamic workplace experience team as the first point of contact for guests, visitors, and employees in a busy headquarters environment. This front-of-house role combines hospitality, coordination, and operational support to help create a welcoming, organized, and seamless experience throughout the day.ResponsibilitiesGreet guests, visitors, and employees at the front desk, manage check-ins, issue visitor badges, and direct people to meeting rooms, amenities, or other destinationsMonitor visitor flow and keep arrivals moving smoothly during busy periods, while supporting a polished and welcoming front reception experienceReceive, sort, and route deliveries, packages, and front desk inquiries, escalating issues as needed to the appropriate teamProvide guest support by answering basic questions, sharing directions, assisting with Wi-Fi or other simple needs, and helping visitors feel cared for throughout their staySupport scheduling coordination for meetings and events, helping resolve calendar conflicts and maintain an organized daily flowPerform regular walkthroughs of reception, meeting rooms, and shared spaces to restock supplies, reset rooms, and flag facility concernsAssist with event room setup and breakdown, ensuring furniture, technology, and amenities are arranged according to specificationsHelp support enrichment or programming activities with setup, registration, and guest check-in as neededMaintain accurate visitor logs and front desk notes, and help prepare information needed for recurring reportsPartner closely with Security, Facilities, and workplace experience teammates to keep operations running smoothly and professionallySkills2–3 years of experience in a front desk, reception, concierge, hospitality, customer service, or similar guest-facing roleStrong working knowledge of Google Calendar and SlackExperience with visitor management or badging systems and basic scheduling toolsComfort managing multiple priorities in a busy, high-traffic environmentClear, professional communication skills, both written and verbalAbility to stay calm, organized, and solution-oriented when handling frequent interruptions or changing needsStrong attention to detail and the ability to follow procedures, checklists, and service standards carefullyAbility to work independently while also collaborating effectively with cross-functional partnersDependability around desk coverage, handoffs, and punctual day-to-day presenceAbility to meet the physical demands of the role, including standing for extended periods, walking throughout the building, and lifting up to 25 pounds repeatedlyPreferred SkillsBackground in a corporate office, hotel, executive briefing center, or event venueExperience working with Security and Facilities teamsFamiliarity with Microsoft Office or Google WorkspaceExperience supporting events, room setup, or workplace programmingExposure to fast-paced technology or workplace operations environmentsInterest in workplace hospitality, wellness programs, or employee amenitiesA proactive mindset with a willingness to suggest improvements and take initiativeProfessional discretion when interacting with executives, VIP guests, vendors, and employeesHorizontal Talent is committed to fostering an inclusive environment where people of all backgrounds can contribute, grow, and feel respected. We value diversity, equity, and inclusion as essential to building strong teams and delivering great experiences for everyone.By applying for this position, you acknowledge and agree that Horizontal Talent may contact you regarding your application using automated technology, including phone calls, SMS/text messages, or email, which may be delivered by our virtual AI recruiter, Alex.","datePosted":"2026-08-19T12:53:34.214Z","dateModified":"2026-08-19T12:53:34.214Z","hiringOrganization":{"@type":"Organization","name":"Horizontal Talent","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"d35bbf1fd30cc131b84cfd4f"},"url":"https://jobsearcher.com/jobs/d35bbf1fd30cc131b84cfd4f"}}