{"schemaVersion":"jobsearcher.job.v1","id":"d30dfd980184db6e6aa2eb6c","url":"https://jobsearcher.com/jobs/d30dfd980184db6e6aa2eb6c","canonicalUrl":"https://jobsearcher.com/jobs/d30dfd980184db6e6aa2eb6c","title":"PROJECT COORDINATOR","description":"An employee owned (ESOP) mechanical design/build firm is seeking a Project Coordinator to join our Monterey team! The ideal candidate will be responsible for cross-functional administrative, operational, and project support to field operations, project management, training, IT coordination, and corporate initiatives. This role serves as a key liaison between offices, field teams, and departments to ensure efficient workflows, accurate documentation, and successful execution of company programs and events.\nEssential Duties and Responsibilities:\nProvide comprehensive administrative and operational support to Project Managers, Project Engineers, and Operations teams across multiple projects.\nCoordinate meetings, schedules, and interdepartmental communication to ensure efficient project workflows.\nCreate, maintain, and organize project files, logs, and documentation in accordance with company and project requirements.\nPlot drawings and produce printed specifications, plans, and submittal packages.\nMaintain submittals and submittal logs; ensure documentation is accurate, complete, and current.\nTrack and file RFIs, drawing updates (ASIs, ACDs, Bulletins), change orders, foreman reports, jobsite photos, and inspection reports.\nUpload submittals, drawings, and related documents to FTP sites or GC-required platforms.\nManage document distribution and send file-share notifications as needed.\nProcess subcontracts and verify subcontractor insurance and compliance requirements.\nManage Equipment Purchase Agreements (EPAs) and related change orders.\nCompile, organize, and maintain Installation, Operation, and Maintenance (IOM/O&M) manuals.\nTrack observations, punch list items across multiple job sites, and maintain accurate logs.\nCoordinate background checks and project-specific badging requirements.\nEnsure daily reports are completed, filed, and saved in appropriate project folders.\nSupport Accounting with subcontract information, EPA inquiries, billing documentation, and OCIP/CCIP-related questions.\nOrder office supplies and assist with general office organization and upkeep.\nProvide general administrative support to Project Management and Operations teams as required.\nJob Specifications:\nExcellent verbal and written communication skills, including ability to effectively communicate with internal and external customers\nExcellent computer proficiency in Microsoft Office (Word, Excel, Outlook) and Bluebeam\nMust be able to work under pressure and meet deadlines while maintaining a positive attitude and able to communicate with clients, senior engineers, detailers, along with union personnel\nAbility to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices\nHigh school diploma or GED required, and accounting or finance experience preferred\nPhysical Requirements:\nAbility to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards.\nAbility to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.\nOrganize own work, manage multiple projects/programs and meet critical deadlines.\nJob Type: Full-time\nPay: $62,000.00 - $85,000.00 per year\nBenefits:\n401(k)\n401(k) matching\nDental insurance\nEmployee assistance program\nFlexible spending account\nHealth insurance\nHealth savings account\nLife insurance\nPaid time off\nRetirement plan\nVision insurance\nWork Location: In person","company":"Frank M Booth","rawCompany":"frank m booth","city":"Salinas","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-04-14T11:03:58.270Z","occupations":[{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"11-9021.00","title":"Construction Managers","slug":"construction-managers"}],"industries":[{"code":"236220","title":"Commercial and Institutional Building Construction","slug":"commercial-and-institutional-building-construction"},{"code":"237990","title":"Other Heavy and Civil Engineering Construction","slug":"other-heavy-and-civil-engineering-construction"},{"code":"238990","title":"All Other Specialty Trade Contractors","slug":"all-other-specialty-trade-contractors"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"PROJECT COORDINATOR","description":"An employee owned (ESOP) mechanical design/build firm is seeking a Project Coordinator to join our Monterey team! The ideal candidate will be responsible for cross-functional administrative, operational, and project support to field operations, project management, training, IT coordination, and corporate initiatives. This role serves as a key liaison between offices, field teams, and departments to ensure efficient workflows, accurate documentation, and successful execution of company programs and events.\nEssential Duties and Responsibilities:\nProvide comprehensive administrative and operational support to Project Managers, Project Engineers, and Operations teams across multiple projects.\nCoordinate meetings, schedules, and interdepartmental communication to ensure efficient project workflows.\nCreate, maintain, and organize project files, logs, and documentation in accordance with company and project requirements.\nPlot drawings and produce printed specifications, plans, and submittal packages.\nMaintain submittals and submittal logs; ensure documentation is accurate, complete, and current.\nTrack and file RFIs, drawing updates (ASIs, ACDs, Bulletins), change orders, foreman reports, jobsite photos, and inspection reports.\nUpload submittals, drawings, and related documents to FTP sites or GC-required platforms.\nManage document distribution and send file-share notifications as needed.\nProcess subcontracts and verify subcontractor insurance and compliance requirements.\nManage Equipment Purchase Agreements (EPAs) and related change orders.\nCompile, organize, and maintain Installation, Operation, and Maintenance (IOM/O&M) manuals.\nTrack observations, punch list items across multiple job sites, and maintain accurate logs.\nCoordinate background checks and project-specific badging requirements.\nEnsure daily reports are completed, filed, and saved in appropriate project folders.\nSupport Accounting with subcontract information, EPA inquiries, billing documentation, and OCIP/CCIP-related questions.\nOrder office supplies and assist with general office organization and upkeep.\nProvide general administrative support to Project Management and Operations teams as required.\nJob Specifications:\nExcellent verbal and written communication skills, including ability to effectively communicate with internal and external customers\nExcellent computer proficiency in Microsoft Office (Word, Excel, Outlook) and Bluebeam\nMust be able to work under pressure and meet deadlines while maintaining a positive attitude and able to communicate with clients, senior engineers, detailers, along with union personnel\nAbility to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices\nHigh school diploma or GED required, and accounting or finance experience preferred\nPhysical Requirements:\nAbility to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards.\nAbility to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.\nOrganize own work, manage multiple projects/programs and meet critical deadlines.\nJob Type: Full-time\nPay: $62,000.00 - $85,000.00 per year\nBenefits:\n401(k)\n401(k) matching\nDental insurance\nEmployee assistance program\nFlexible spending account\nHealth insurance\nHealth savings account\nLife insurance\nPaid time off\nRetirement plan\nVision insurance\nWork Location: In person","datePosted":"2026-04-14T11:03:58.270Z","dateModified":"2026-04-14T11:03:58.270Z","hiringOrganization":{"@type":"Organization","name":"Frank M Booth","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Salinas","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"d30dfd980184db6e6aa2eb6c"},"url":"https://jobsearcher.com/jobs/d30dfd980184db6e6aa2eb6c"}}