{"schemaVersion":"jobsearcher.job.v1","id":"d2e14038064f4ba6eb3d8d97","url":"https://jobsearcher.com/jobs/d2e14038064f4ba6eb3d8d97","canonicalUrl":"https://jobsearcher.com/jobs/d2e14038064f4ba6eb3d8d97","title":"Executive Assistant","description":"Smart Tech Contracting delivers turnkey BAS & EPMS solutions for mission-critical colocation and hyperscale data centers operating at national program scale. As a Master Systems Integrator (MSI), we unify controls construction (DDC, PLC, SCADA) with software engineering, optimized graphics / UI standards, and program-level governance.Complex integrations are delivered cleanly, consistently, and fast. Our teams thrive in high-stakes environments where quality control and uptime matters, schedules are compressed, and coordination is everything.Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.Position Title: Executive AssistantPosition Location: Remote - work virtually from anywhere in the United States (Ability to work MT / CT business hours)Job SummaryThe Executive Assistant is a trusted partner to the President and a key coordination resource for Smart Tech Contracting's Executive Leadership Team and Business Development team. The role protects executive capacity, improves the flow of information, and helps convert leadership priorities into organized, timely action. This individual manages complex scheduling and travel, prepares leadership meetings and events, develops polished presentations and business materials, performs document quality reviews, and provides light marketing and communications coordination.Success requires exceptional judgment, discretion, follow-through, and visual communication skills. The Executive Assistant must be comfortable working independently in a remote environment, supporting multiple senior stakeholders, and using AI and digital tools responsibly to improve efficiency without compromising confidentiality, accuracy, or professional standards.Essential FunctionsExecutive Support and Priority Management 30%Manage the President's calendar, meeting cadence, appointments, and competing priorities; resolve conflicts and ensure appropriate preparation timeServe as a trusted point of coordination between the President, Executive Leadership Team, Board and ownership contacts, clients, partners, and internal teamsAnticipate needs, identify gaps, and follow through on commitments, decisions, and action items with appropriate discretion and urgencyDraft and organize executive correspondence, agendas, briefing materials, meeting notes, and follow-up communicationsHandle sensitive business, personnel, financial, client, and strategic information with the highest level of confidentiality and judgmentMeetings Events and Travel 20%Coordinate leadership meetings, client meetings, conferences, company events, and planning sessions, including logistics, schedules, invitations, materials, venues, and virtual meeting supportPlan efficient domestic travel and occasional complex itineraries, including air, hotel, ground transportation, reservations, schedule changes, and contingency planningPrepare clear itineraries and briefing packages that consolidate objectives, contacts, locations, timing, and required materialsSupport expense documentation and reconciliation in accordance with company policyPresentations Communications and Light Marketing 20%Create and refine executive-level presentations, dashboards, reports, organizational communications, and meeting materials with strong graphical clarity and consistent brandingProvide light marketing coordination for conferences, speaking engagements, client events, social posts, collateral, and other visibility initiatives in partnership with leadership and internal resourcesCoordinate content, deadlines, approvals, vendors, and event-related deliverables; maintain organized libraries of current presentation and marketing materialsTranslate complex or technical information into concise, audience-appropriate executive communicationsBusiness Development and Leadership Team Support 15%Support the Business Development team with meeting coordination, client research, conference planning, presentation materials, pursuit tracking, and follow-up actionsAssist the Executive Leadership Team with recurring operating rhythms, leadership offsites, strategic initiatives, and cross-functional deliverablesMaintain selected trackers, contact lists, decision logs, action registers, and other coordination tools that improve visibility and accountabilityHelp ensure smooth handoffs and timely information flow among business development, operations, engineering, finance, human resources, and leadershipDocument Quality Assurance and Information Management 10%Review proposals, presentations, reports, correspondence, and leadership documents for grammar, consistency, formatting, branding, completeness, and graphical clarityConfirm document version control, naming conventions, approvals, and final distribution requirementsOrganize executive records and shared files so important information is current, searchable, secure, and easy to retrieveEscalate unclear, inconsistent, incomplete, or sensitive material before releaseAI Enabled Productivity and Continuous Improvement 5%Use approved AI and automation tools to accelerate research, meeting preparation, drafting, summarization, presentation development, and administrative workflowsValidate AI-assisted outputs for accuracy, confidentiality, tone, and business context before use or distributionIdentify repeatable work that can be standardized, automated, or simplified and help document improved workflowsFollow company requirements for data security, privacy, records management, and acceptable technology useCompletion of assigned tasks and deliverables on time with strong attention to detail Performs Other Related Duties as Assigned Position RequirementsDemonstrated experience supporting a president, CEO, C-suite executive, executive leadership team, or senior business leader in a fast-paced organizationAbility to work MT / CT business hoursExceptional discretion, integrity, and judgment when handling confidential information and sensitive relationshipsAdvanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, Excel, SharePoint, and OneDriveStrong presentation-development and visual communication skills, with the ability to create clear, concise, executive-ready materialsPractical fluency with generative AI and productivity tools, including responsible prompting, summarization, research, workflow improvement, and output verificationExcellent written and verbal communication, proofreading, editing, and document-formatting skillsAbility to prioritize competing demands, anticipate issues, make sound decisions, and work independently with limited supervisionStrong relationship-building skills and the confidence to communicate with senior leaders, clients, partners, vendors, and employees at all levelsAbility to work successfully in a remote environment through responsiveness, self-motivation, organization, resourcefulness, and a distraction-free workspaceAbility to work under pressure, adjust quickly, and meet close deadlines while maintaining accuracy and professionalismCORE COMPETENCIESTrust and confidentialityExecutive presence and sound judgmentProactive planning and anticipationOrganization and disciplined follow-throughGraphical clarity and attention to detailTechnology and AI fluencyService mindset and adaptabilityClear communication and collaborative influencePHYSICAL DEMANDSThe following physical demands must be met by the employee to successfully perform the essential functions ofthis job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentialfunctions.Ability to remain in a stationary position for extended periods while working on a computer Ability to move through offices, job sites, and warehouse environments as needed Ability to occasionally lift or move items up to 25 poundsTravel RequirementsUp to 10% travel, potentially to company meetings, industry conferences, client events, and project or office locations across the United StatesTravel may involve transportation by air or car and occasional schedule changes outside standard business hoursEducation / Experience RequirementsBachelor's degree in business administration, communications, marketing, construction management, or a related discipline preferred; equivalent relevant experience will be consideredFive or more years of progressively responsible executive or senior administrative support experience preferredExperience in construction, engineering, building systems, mission-critical facilities, professional services, field service, or another project-driven environment strongly preferredExperience supporting business development, client events, conferences, proposals, or executive presentations preferredBenefitsSmart Tech Contracting offers a very competitive benefits package; highlights includeChoice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)Dental and vision plansComprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26401k with company match and self-directed brokerage account optionPTO including additional paid time off during the last week of the yearCompany paid life insurance coverage for employees and their eligible dependentsShort and long-term disability, AD&D coverageProfessional development opportunities, tuition reimbursement and professional licensing assistancePaid parental leave after one year of employmentCO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is STC's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.Smart Tech Contracting is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!Notice To Third Party AgenciesSTC does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to STC in the absence of a signed Service Agreement where STC has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of STC and STC will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.The Pay Range For This Role Is99,750 - 120,225 USD per year(Remote (United States))","company":"Smart Tech Contracting","rawCompany":"smart tech contracting","city":"Denver","state":"CO","isRemote":false,"isActive":false,"createdAt":"2026-10-08T11:58:17.907Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"541618","title":"Other Management Consulting Services","slug":"other-management-consulting-services"},{"code":"541611","title":"Administrative Management and General Management Consulting Services","slug":"administrative-management-and-general-management-consulting-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Smart Tech Contracting delivers turnkey BAS & EPMS solutions for mission-critical colocation and hyperscale data centers operating at national program scale. As a Master Systems Integrator (MSI), we unify controls construction (DDC, PLC, SCADA) with software engineering, optimized graphics / UI standards, and program-level governance.Complex integrations are delivered cleanly, consistently, and fast. Our teams thrive in high-stakes environments where quality control and uptime matters, schedules are compressed, and coordination is everything.Join us and be part of a team where your voice matters, your work makes an impact, and your growth is a shared priority.Position Title: Executive AssistantPosition Location: Remote - work virtually from anywhere in the United States (Ability to work MT / CT business hours)Job SummaryThe Executive Assistant is a trusted partner to the President and a key coordination resource for Smart Tech Contracting's Executive Leadership Team and Business Development team. The role protects executive capacity, improves the flow of information, and helps convert leadership priorities into organized, timely action. This individual manages complex scheduling and travel, prepares leadership meetings and events, develops polished presentations and business materials, performs document quality reviews, and provides light marketing and communications coordination.Success requires exceptional judgment, discretion, follow-through, and visual communication skills. The Executive Assistant must be comfortable working independently in a remote environment, supporting multiple senior stakeholders, and using AI and digital tools responsibly to improve efficiency without compromising confidentiality, accuracy, or professional standards.Essential FunctionsExecutive Support and Priority Management 30%Manage the President's calendar, meeting cadence, appointments, and competing priorities; resolve conflicts and ensure appropriate preparation timeServe as a trusted point of coordination between the President, Executive Leadership Team, Board and ownership contacts, clients, partners, and internal teamsAnticipate needs, identify gaps, and follow through on commitments, decisions, and action items with appropriate discretion and urgencyDraft and organize executive correspondence, agendas, briefing materials, meeting notes, and follow-up communicationsHandle sensitive business, personnel, financial, client, and strategic information with the highest level of confidentiality and judgmentMeetings Events and Travel 20%Coordinate leadership meetings, client meetings, conferences, company events, and planning sessions, including logistics, schedules, invitations, materials, venues, and virtual meeting supportPlan efficient domestic travel and occasional complex itineraries, including air, hotel, ground transportation, reservations, schedule changes, and contingency planningPrepare clear itineraries and briefing packages that consolidate objectives, contacts, locations, timing, and required materialsSupport expense documentation and reconciliation in accordance with company policyPresentations Communications and Light Marketing 20%Create and refine executive-level presentations, dashboards, reports, organizational communications, and meeting materials with strong graphical clarity and consistent brandingProvide light marketing coordination for conferences, speaking engagements, client events, social posts, collateral, and other visibility initiatives in partnership with leadership and internal resourcesCoordinate content, deadlines, approvals, vendors, and event-related deliverables; maintain organized libraries of current presentation and marketing materialsTranslate complex or technical information into concise, audience-appropriate executive communicationsBusiness Development and Leadership Team Support 15%Support the Business Development team with meeting coordination, client research, conference planning, presentation materials, pursuit tracking, and follow-up actionsAssist the Executive Leadership Team with recurring operating rhythms, leadership offsites, strategic initiatives, and cross-functional deliverablesMaintain selected trackers, contact lists, decision logs, action registers, and other coordination tools that improve visibility and accountabilityHelp ensure smooth handoffs and timely information flow among business development, operations, engineering, finance, human resources, and leadershipDocument Quality Assurance and Information Management 10%Review proposals, presentations, reports, correspondence, and leadership documents for grammar, consistency, formatting, branding, completeness, and graphical clarityConfirm document version control, naming conventions, approvals, and final distribution requirementsOrganize executive records and shared files so important information is current, searchable, secure, and easy to retrieveEscalate unclear, inconsistent, incomplete, or sensitive material before releaseAI Enabled Productivity and Continuous Improvement 5%Use approved AI and automation tools to accelerate research, meeting preparation, drafting, summarization, presentation development, and administrative workflowsValidate AI-assisted outputs for accuracy, confidentiality, tone, and business context before use or distributionIdentify repeatable work that can be standardized, automated, or simplified and help document improved workflowsFollow company requirements for data security, privacy, records management, and acceptable technology useCompletion of assigned tasks and deliverables on time with strong attention to detail Performs Other Related Duties as Assigned Position RequirementsDemonstrated experience supporting a president, CEO, C-suite executive, executive leadership team, or senior business leader in a fast-paced organizationAbility to work MT / CT business hoursExceptional discretion, integrity, and judgment when handling confidential information and sensitive relationshipsAdvanced proficiency with Microsoft 365, including Outlook, Teams, Word, PowerPoint, Excel, SharePoint, and OneDriveStrong presentation-development and visual communication skills, with the ability to create clear, concise, executive-ready materialsPractical fluency with generative AI and productivity tools, including responsible prompting, summarization, research, workflow improvement, and output verificationExcellent written and verbal communication, proofreading, editing, and document-formatting skillsAbility to prioritize competing demands, anticipate issues, make sound decisions, and work independently with limited supervisionStrong relationship-building skills and the confidence to communicate with senior leaders, clients, partners, vendors, and employees at all levelsAbility to work successfully in a remote environment through responsiveness, self-motivation, organization, resourcefulness, and a distraction-free workspaceAbility to work under pressure, adjust quickly, and meet close deadlines while maintaining accuracy and professionalismCORE COMPETENCIESTrust and confidentialityExecutive presence and sound judgmentProactive planning and anticipationOrganization and disciplined follow-throughGraphical clarity and attention to detailTechnology and AI fluencyService mindset and adaptabilityClear communication and collaborative influencePHYSICAL DEMANDSThe following physical demands must be met by the employee to successfully perform the essential functions ofthis job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentialfunctions.Ability to remain in a stationary position for extended periods while working on a computer Ability to move through offices, job sites, and warehouse environments as needed Ability to occasionally lift or move items up to 25 poundsTravel RequirementsUp to 10% travel, potentially to company meetings, industry conferences, client events, and project or office locations across the United StatesTravel may involve transportation by air or car and occasional schedule changes outside standard business hoursEducation / Experience RequirementsBachelor's degree in business administration, communications, marketing, construction management, or a related discipline preferred; equivalent relevant experience will be consideredFive or more years of progressively responsible executive or senior administrative support experience preferredExperience in construction, engineering, building systems, mission-critical facilities, professional services, field service, or another project-driven environment strongly preferredExperience supporting business development, client events, conferences, proposals, or executive presentations preferredBenefitsSmart Tech Contracting offers a very competitive benefits package; highlights includeChoice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)Dental and vision plansComprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26401k with company match and self-directed brokerage account optionPTO including additional paid time off during the last week of the yearCompany paid life insurance coverage for employees and their eligible dependentsShort and long-term disability, AD&D coverageProfessional development opportunities, tuition reimbursement and professional licensing assistancePaid parental leave after one year of employmentCO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is STC's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.Smart Tech Contracting is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce.Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team!Notice To Third Party AgenciesSTC does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to STC in the absence of a signed Service Agreement where STC has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of STC and STC will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.The Pay Range For This Role Is99,750 - 120,225 USD per year(Remote (United States))","datePosted":"2026-10-08T11:58:17.907Z","dateModified":"2026-10-08T11:58:17.907Z","hiringOrganization":{"@type":"Organization","name":"Smart Tech Contracting","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Denver","addressRegion":"CO","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"d2e14038064f4ba6eb3d8d97"},"url":"https://jobsearcher.com/jobs/d2e14038064f4ba6eb3d8d97"}}