Workspace & Reservation Systems Coordinator

Commonwealth of PennsylvaniaWorkspace & Reservation Systems CoordinatorPosition OverviewThis is technical and administrative coordination work supporting the implementation and ongoing management of a workspace reservation system across Commonwealth agencies. The Workspace & Reservation Systems Coordinator is responsible for maintaining accurate workspace data, supporting system configuration, and collaborating with stakeholders to ensure effective space utilization and reservation processes.This position works closely with the Department of General Services (DGS), agency stakeholders, and IT teams to support space planning initiatives and improve the usability and accuracy of shared workspace systems.Work Schedule / EnvironmentHybrid position: Onsite as needed for walkthroughs, site assessments, and stakeholder meetingsPrimarily remote with coordination across agencies and technical teamsSalary $93,000, W2 with comprehensive and competitive benefits packageDescription Of WorkReceive and validate information from agency leads regarding shared and reservable workspacesCollaborate with Department of General Services (DGS) - Bureau of Real Estate to:Obtain and interpret floorplansPerform file conversionsApply room and workspace naming/numbering standardsInput and maintain floorplans and workspace data within the reservation systemConfigure and manage user and group data within the systemConduct space assessments with agencies to validate workspace availability and usageProvide end-user training and support for the space reservation systemMaintain accurate data records and system documentationKey ResponsibilitiesSupport or manage implementation of a space reservation / room booking systemEnsure data accuracy and consistency across workspace, user, and system recordsAnalyze and validate floorplan data and workspace configurationsCoordinate with:TelecomVideo ConferencingDesktop Support teamsAssist with:Inventory and asset tracking in shared workspacesInstallation, configuration, and programming of room scheduling panelsIdentify and resolve data discrepancies, system issues, and configuration gapsCommunicate effectively with stakeholders to gather requirements and ensure alignmentRequired Qualifications2+ years of experience in:Project coordination or project management supportData management and system administrationSpace reservation or room booking systemsExperience working with:Floorplans and workspace layoutsFile conversions and naming/numbering standardsStrong ability to:Maintain accurate and detailed dataTroubleshoot system and configuration issuesCommunicate effectively with stakeholders and end usersPreferred QualificationsExperience working within government or public sector environmentsFamiliarity with:Space planning or workplace solutions initiativesFacilities, real estate, or capital programs teamsExperience supporting:A/V, telecom, or workspace technology environmentsExposure to:Asset tracking and inventory management systemsKey SkillsWorkspace Reservation Systems (Configuration & Support)Data Management & AccuracyFloorplan Interpretation & File ConversionStakeholder Communication & CoordinationTraining & End-User SupportProject Coordination / Implementation SupportTroubleshooting & Problem ResolutionAsset Tracking & Inventory AwarenessCross-Functional Collaboration (Telecom, A/V, Desktop Teams)Benefits OverviewFull-time employees are offered a comprehensive and competitive benefits package, including:Paid vacation, sick leave, and holidaysMedical, dental, and vision health insuranceLife insurance coverageShort- and long-term disability insurance401(k) retirement plan with company match and immediate vestingMilitary leaveTraining and professional development opportunitiesTuition reimbursementEmployee wellness programCommuter benefitsAnd moreEqual Employment Opportunity (EEO) StatementFathom Management, Inc. is committed to providing equal employment opportunities to all employees and applicants. All employment decisions-including recruiting, hiring, training, promotion, compensation, benefits, and termination-are made without regard to race, color, religion, creed, national origin, sex, age, marital status, sexual orientation, gender identity, citizenship status, veteran status, disability, or any other characteristic protected by applicable federal, state, or local law.Salary: $92000 - $93000 per year