Procurement Specialist

Procurement Specialist - ConstructionFull Time, SalaryJob Family: FinanceLocation: HQ- AustinReports to: Director of ProcurementWhy Join Crunch Fitness – Undefeated Tribe?We’re not just opening gyms, we’re building communities. Undefeated Tribe is the fastest-growing Crunch Fitness franchise group in the nation, proudly expanding across Texas, Oklahoma, New Mexico, Missouri, and Minnesota. Twice named Franchise of the Year (2021 & 2024), we’re on a mission to transform lives through fitness, wellness, and connection. With 100+ clubs planned by 2028, there’s never been a better time to grow your career with us!Here’s why you’ll love being part of the Tribe:Bold, High-Energy CultureAt Crunch Fitness, Undefeated Tribe, you’re not just an employee, you’re part of a team that thrives on hustle, creativity, and collaboration. We celebrate individuality and want voices like yours at the table.Unbeatable PerksCompetitive pay, career advancement opportunities, and yes, a free Crunch Fitness membership. You’ll work in an environment built around health, strength, and community.Unlimited GrowthWith our rapid expansion, opportunities are everywhere. We invest in our people, promote from within, and give you the tools to level up your career faster than ever.Join the Tribe. Find Your People. Build Your Future.___________________________________________________________________________________________Position OverviewWe are looking for a Procurement Specialist - Construction who will play a critical role in the success of our new gym construction and capital projects. This individual is responsible for the end-to-end management of trade partner orders — from placement through delivery, distribution, and closeout. The right candidate brings relevant industry or supply chain background, a proactive mindset, and the confidence to hold trade partners and internal stakeholders firmly accountable to time, financial and quality commitments. This role carries real responsibility and requires someone who takes ownership seriously and knows how to drive results.___________________________________________________________________________________________What You’ll DoAs part of the centralized Procurement Department under Finance, the Procurement Specialist will help ensure financial discipline, process consistency, and vendor accountability across the organization. This position directly impacts the company’s ability to open new locations on time and on budget, supporting growth and profitability objectives._________________________________________________________________________________________What Success Looks LikeProcurement for construction and new club openings runs smoothly end-to-end, with no delays or bottlenecks impacting project timelines.Internal stakeholders and trade partners receive timely updates, clear expectations, and responsive support throughout every stage of the procurement process.All purchases are made at negotiated or benchmarked rates, with any cost variances clearly tracked, explained, and proactively mitigated.New club openings consistently launch on time and within budget through tight coordination of purchasing schedules, trade partner deliveries, and site readiness.Builds strong relationships with key trade partners, contractors, and logistics partners to streamline procurement workflows and resolve issues quickly during the pre-opening phase.___________________________________________________________________________________________About YouHolds trade partners and self accountable to deadlines without letting issues slide.Finds root causes, not just symptoms, and develops practical solutions under pressure.Surfaces issues early, anticipates stakeholders needs, and communicates clearly.Anticipates supply risks, schedule shifts, and trade partner issues before they escalate.Manages competing priorities, keeps records accurate, and maintains systems without being reminded.Stays focused and professional under pressure, tight timelines, and competing demands.Builds productive working relationships while not shying away from difficult conversations.Learns new tools quickly and is comfortable using data entry systems, spreadsheets, and project platforms with confidence.Comfortable working with limited oversight in a fast-moving, highly matrixed, cross-functional environment.___________________________________________________________________________________________Responsibilities (including, But Not Limited To)Trade Partner Order ManagementPlace purchase orders with trade partners in accordance with project schedules and procurement plansConfirm order acknowledgments, pricing, and lead times with trade partners promptlyMaintain accurate records of all open, pending, and completed ordersProactively identify order risks (supply constraints, pricing changes, lead time shifts) and escalate earlyDelivery & Timeline OversightMonitor all active orders against preset delivery milestones and flag deviations immediatelyCoordinate with Trade Partners to ensure on-time delivery; aggressively follow up on delaysCommunicate delivery status updates to project managers and field teams on a regular cadenceMaintain a live delivery tracker and ensure it is accurate and up-to-date at all timesIssue & Trade Partner ManagementServe as the primary point of contact for trade partner-related issues including shortages, damaged goods, substitutions, and invoice disputesDocument and resolve discrepancies between POs, packing slips, and invoicesHold trade partners accountable to contractual terms and escalate unresolved issues to managementBuild and maintain professional trade partner relationships without compromising performance standardsLogistics & DistributionCoordinate inbound delivery logistics including scheduling, receiving, and site distributionCommunicate with site supervisors and logistics partners to ensure materials are staged correctlyTrack partial deliveries and manage backorders through to completionSupport coordination of returns, exchanges, or trade partner pickups as neededAdministrative & Data ManagementMaintain organized files including POs, confirmations, invoices, and delivery documentationInput and update procurement data in project management and ERP systems accurately and on timeSupport the implementation of new tools, systems and processes as neededAssist in generating various reports and analysis as neededExecute general administrative tasks as needed___________________________________________________________________________________________Required QualificationsMinimum 3 years of experience in procurement, supply chain, construction logistics, or a closely related field.Strong understanding of construction purchasing workflows and trade partner management principles.Demonstrated ability to manage multiple open orders or priorities simultaneouslyExperience working with trade partners or external partners in a professional capacityStrong organizational skills with a high degree of accuracy and attention to detailProficiency in Microsoft Office Suite (Excel in particular) and comfort learning new software systemsExcellent written and verbal communication skills___________________________________________________________________________________________Preferred QualificationsExperience in construction procurement, trades, or building materials industryFamiliarity with ERP or procurement / project management platforms (e.g., Procore, SiteRise, Ramp, or similar)Equipment and materials distribution and/or logistics experience highly preferredExposure to reading and interpreting blue prints, submittals, purchase orders, invoices, and delivery documentationBachelor’s degree in Supply Chain, Business, Construction Management, or related field – or equivalent work experience___________________________________________________________________________________________BenefitsSalaried Flexible PTOPaid HolidaysSubsidized health insurance coverage (health, dental, vision) for full time positionsEmployer Paid Basic Life and AD&DHSAShort-term disabilityVoluntary Supplemental Life Insurance for employee, child, and spouseFree gym membership10 days sabbatical after 5th year of employmentYearly contest winners have the opportunity to go to tropical destinations! (for select roles)___________________________________________________________________________________________TravelLittle to no travel___________________________________________________________________________________________EQUAL OPPORTUNITY EMPLOYER UDT is an Equal Opportunity Employer, a drug-free workplace, and complies with ADA regulations as applicable. UDT provides equal employment opportunities to all employees and employment applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.Please note that Crunch Fitness - Undefeated Tribe does not offer visa sponsorship or support visa transfers for this position. Applicants must be authorized to work in the United States without the need for current or future visa sponsorship.Join us in making Crunch Fitness the talk of the town! Apply now and be a driving force in transforming lives through fitness.