{"schemaVersion":"jobsearcher.job.v1","id":"d1d91b1c2ceae69f5f44dbb5","url":"https://jobsearcher.com/jobs/d1d91b1c2ceae69f5f44dbb5","canonicalUrl":"https://jobsearcher.com/jobs/d1d91b1c2ceae69f5f44dbb5","title":"Administrative Assistant","description":"For over a decade, Rangefront Mining Services has been a trusted partner to the mining industry, delivering staffing, geological expertise, advanced technology, and vehicle support. We combine deep industry knowledge with cutting-edge solutions to help our clients succeed.\n\nPosition Overview: The Administrative Assistant plays a key role in supporting onboarding, payroll, and accounting functions while ensuring accurate recordkeeping and compliance across departments. This position coordinates onboarding workflows, maintains personnel documentation, and assists with payroll and financial processes. The ideal candidate is highly organized, detail-oriented, and able to manage competing priorities in a fast-paced environment.\n\nKey Responsibilities:\n\nContract Labor Onboarding Support\nSupport the onboarding process for contract labor employees, including collecting required documentation, initiating screenings, following up on outstanding items, and ensuring compliance with onboarding requirements prior to employee start date.\nMaintain accurate and current onboarding records and personnel files within internal systems.\nServe as a point of contact for the onboarding process for employees and internal teams.\nAssist in preparing, reviewing, and maintaining timecards and timekeeping records for contract labor employees.\n\nAccounting & Payroll Support\nManage accounts receivable for the Contract Labor Department, including invoice creation, distribution, and collections.\nAssist with invoice tracking, reconciliation activities, and general accounting support.\nPrepare spreadsheets, financial documents, and reports as needed.\nSupport payroll processing through data entry, accuracy review, and documentation collection, as required.\nServe as backup support for payroll operations.\n\nHR Compliance/File Management\nMaintain accurate and up-to-date personnel records in compliance with company policies and regulatory requirements.\nEnsure all onboarding documentation, certifications, and compliance-related records are properly collected, verified, and filed.\nAssist with internal audits of employee files, onboarding records, and payroll documentation to ensure completeness and accuracy.\nSupport compliance tracking for licenses, training, and required employment documentation.\nPerform periodic file audits and data checks to ensure consistency across HR, payroll, and accounting systems.\nHelp enforce document retention standards and ensure proper organization and accessibility of files.\nCoordinate with internal teams to resolve discrepancies or missing compliance documentation.\n\nData Entry & Recordkeeping\nPerform accurate and timely data entry across administrative and accounting systems.\nAudit documents and entries for completeness and accuracy.\nOrganize and maintain records in compliance with internal procedures.\n\nQualifications:\n\nRequired\nHigh school diploma or equivalent; associate degree in Business, Accounting, or related field preferred.\n1–2 years of administrative support experience required; experience in HR, onboarding, payroll, or accounting preferred.\nStrong proficiency with Microsoft Excel, Word, and general office software.\nExcellent customer service, communication, and organizational skills.\nAbility to manage multiple priorities and meet deadlines.\nAbility to handle sensitive and confidential information responsibly.\nHigh attention to detail and accuracy.\n\nPreferred\nPrior experience supporting an accounting or finance department.\nFamiliarity with accounting and payroll software (QuickBooks, ADP).\nBasic understanding of accounts payable/receivable and general accounting principles.\nExperience using HRIS systems (Bullhorn).\nFamiliarity with contractor or contingent workforce processes.\n\nWhat We Offer\nCompetitive pay (DOE) and per diem.\nPPE allowance.\nPaid travel and expenses (if applicable).\n401(k) with employer matching.\nComprehensive benefits: Medical, Dental, Vision, and Life insurance.\nOpportunities for professional growth and advancement.\nWork with industry leaders in a thriving, expanding company.\n\nAbout Rangefront Mining Services\nRangefront Mining Services is a US-based company with headquarters in Elko, Nevada and regional offices throughout North America. We specialize in providing contract labor services for the mining and geology industries at locations all over the United States and Canada. With decades of experience and deep relationships in both fields, we have expertise in being able to recognize and qualify the best candidates.\n\nRangefront strives to re-employ our top-quality candidates after each contract position has ended. We have great relationships with these candidates because of our competitive benefits, exceptional communication, and our commitment to keeping our outstanding laborers employed in great contract positions. This means they are loyal, hardworking, and qualified to take on the next mining or geology project.\n\nAlong with many life-goal centered benefits, our company offers many exciting and rewarding opportunities in geology, exploration, and mining. We believe your career with us will be highly fulfilling.\n\nThank you for your application, however, only those selected for an interview will be contacted.\n\nRangefront Mining Services is an equal opportunity employer.\n\nTo be considered, candidate must be legally able to work in the United States.","company":"Rangefront Mining Services","rawCompany":"rangefront mining services","city":"Elko","state":"NV","isRemote":false,"isActive":false,"createdAt":"2026-07-21T12:26:15.323Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"For over a decade, Rangefront Mining Services has been a trusted partner to the mining industry, delivering staffing, geological expertise, advanced technology, and vehicle support. We combine deep industry knowledge with cutting-edge solutions to help our clients succeed.\n\nPosition Overview: The Administrative Assistant plays a key role in supporting onboarding, payroll, and accounting functions while ensuring accurate recordkeeping and compliance across departments. This position coordinates onboarding workflows, maintains personnel documentation, and assists with payroll and financial processes. The ideal candidate is highly organized, detail-oriented, and able to manage competing priorities in a fast-paced environment.\n\nKey Responsibilities:\n\nContract Labor Onboarding Support\nSupport the onboarding process for contract labor employees, including collecting required documentation, initiating screenings, following up on outstanding items, and ensuring compliance with onboarding requirements prior to employee start date.\nMaintain accurate and current onboarding records and personnel files within internal systems.\nServe as a point of contact for the onboarding process for employees and internal teams.\nAssist in preparing, reviewing, and maintaining timecards and timekeeping records for contract labor employees.\n\nAccounting & Payroll Support\nManage accounts receivable for the Contract Labor Department, including invoice creation, distribution, and collections.\nAssist with invoice tracking, reconciliation activities, and general accounting support.\nPrepare spreadsheets, financial documents, and reports as needed.\nSupport payroll processing through data entry, accuracy review, and documentation collection, as required.\nServe as backup support for payroll operations.\n\nHR Compliance/File Management\nMaintain accurate and up-to-date personnel records in compliance with company policies and regulatory requirements.\nEnsure all onboarding documentation, certifications, and compliance-related records are properly collected, verified, and filed.\nAssist with internal audits of employee files, onboarding records, and payroll documentation to ensure completeness and accuracy.\nSupport compliance tracking for licenses, training, and required employment documentation.\nPerform periodic file audits and data checks to ensure consistency across HR, payroll, and accounting systems.\nHelp enforce document retention standards and ensure proper organization and accessibility of files.\nCoordinate with internal teams to resolve discrepancies or missing compliance documentation.\n\nData Entry & Recordkeeping\nPerform accurate and timely data entry across administrative and accounting systems.\nAudit documents and entries for completeness and accuracy.\nOrganize and maintain records in compliance with internal procedures.\n\nQualifications:\n\nRequired\nHigh school diploma or equivalent; associate degree in Business, Accounting, or related field preferred.\n1–2 years of administrative support experience required; experience in HR, onboarding, payroll, or accounting preferred.\nStrong proficiency with Microsoft Excel, Word, and general office software.\nExcellent customer service, communication, and organizational skills.\nAbility to manage multiple priorities and meet deadlines.\nAbility to handle sensitive and confidential information responsibly.\nHigh attention to detail and accuracy.\n\nPreferred\nPrior experience supporting an accounting or finance department.\nFamiliarity with accounting and payroll software (QuickBooks, ADP).\nBasic understanding of accounts payable/receivable and general accounting principles.\nExperience using HRIS systems (Bullhorn).\nFamiliarity with contractor or contingent workforce processes.\n\nWhat We Offer\nCompetitive pay (DOE) and per diem.\nPPE allowance.\nPaid travel and expenses (if applicable).\n401(k) with employer matching.\nComprehensive benefits: Medical, Dental, Vision, and Life insurance.\nOpportunities for professional growth and advancement.\nWork with industry leaders in a thriving, expanding company.\n\nAbout Rangefront Mining Services\nRangefront Mining Services is a US-based company with headquarters in Elko, Nevada and regional offices throughout North America. We specialize in providing contract labor services for the mining and geology industries at locations all over the United States and Canada. With decades of experience and deep relationships in both fields, we have expertise in being able to recognize and qualify the best candidates.\n\nRangefront strives to re-employ our top-quality candidates after each contract position has ended. We have great relationships with these candidates because of our competitive benefits, exceptional communication, and our commitment to keeping our outstanding laborers employed in great contract positions. This means they are loyal, hardworking, and qualified to take on the next mining or geology project.\n\nAlong with many life-goal centered benefits, our company offers many exciting and rewarding opportunities in geology, exploration, and mining. We believe your career with us will be highly fulfilling.\n\nThank you for your application, however, only those selected for an interview will be contacted.\n\nRangefront Mining Services is an equal opportunity employer.\n\nTo be considered, candidate must be legally able to work in the United States.","datePosted":"2026-07-21T12:26:15.323Z","dateModified":"2026-07-21T12:26:15.323Z","hiringOrganization":{"@type":"Organization","name":"Rangefront Mining Services","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Elko","addressRegion":"NV","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"d1d91b1c2ceae69f5f44dbb5"},"url":"https://jobsearcher.com/jobs/d1d91b1c2ceae69f5f44dbb5"}}