{"schemaVersion":"jobsearcher.job.v1","id":"d187a65968d60d869af703ab","url":"https://jobsearcher.com/jobs/d187a65968d60d869af703ab","canonicalUrl":"https://jobsearcher.com/jobs/d187a65968d60d869af703ab","title":"Program Coordinator","description":"Job Summary\nSqooasha has provided education and human services since 2017. We operate with a structured workflow, clear accountability, and strong follow-through. If you are highly organized, calm under pressure, and able to manage multiple workstreams without losing details, this Program Coordinator role may be a good fit.\nThe Program Coordinator will be responsible for our various Vocational Rehabilitation programs, including Rehabilitation Instruction Services (RIS), Job Development/Retention (JDR), Career Exploration, Supported Education, and Tutoring for students with disabilities. This role owns day-to-day execution: staffing, scheduling, service quality, documentation readiness, and on-time reporting. You will ensure services start only after proper authorization, stay aligned to each program’s specifications, and are delivered in an accessible, culturally responsive way that supports client progress. The ideal candidate will be comfortable with:\nSmooth daily operations across all programs (planning, delivery, documentation flow, and issue resolution).\nCompliance with authorization controls, timelines, and required exhibits/reporting packets.\nStaff readiness: onboarding, training reinforcement, scheduling coverage, and quality monitoring.\nClient success and engagement: proactive follow-up, barrier resolution, and timely escalation when required.\nKey Responsibilities\nVR Program Operations\nCoordinate service delivery for Career Exploration, Supported Education, JDR, and RIS, ensuring alignment to each program’s service specifications and required activities.\nTrack referrals/assignments, schedule required meetings and ensure service initiation occurs only after written authorization through the RSA System of Record via the MSP.\nMaintain program trackers (authorizations, sessions delivered, upcoming deadlines, required exhibits, reporting status, closures).\nDocumentation, Reporting, and Compliance\nEnsure complete, organized case files that support accurate and timely monthly reporting packets and required exhibits.\nImplement internal checklists and quality checks to reduce packet errors, corrections, and delays.\nEnsure required notifications occur on time (e.g., when two contact attempts fail, participation is inconsistent, or serious barriers interfere with completion), and that actions are documented appropriately.\nCoordinate required meetings and documentation steps such as CSP-related workflows and service-specific checklists.\nService Quality and Client Experience\nEnsure services remain within scope and are delivered as structured coaching and guidance (e.g., Supported Education focuses on education/training navigation and supports, not tutoring or remediation).\nConfirm accessibility needs early and ensure delivery is paced and responsive to physical, mental, cognitive, and sensory needs (communication preference, stamina, technology comfort, attention/anxiety barriers).\nCoordinate professional interpreting services when needed (e.g., qualified ASL or foreign language) to ensure full client participation.\nStaff Coordination and Training Support\nSupport recruiting, onboarding, scheduling, and day-to-day coordination of program staff and subcontractors as needed.\nReinforce staff workflows and required documentation standards; flag performance issues early and support corrective action.\nCoordinate service coverage and continuity when staff availability changes.\nTutoring Program Oversight (Students with Disabilities)\nOversee tutoring operations serving K–college students, including students with disabilities.\nEnsure tutoring delivery remains consistent, well-documented, and aligned with program expectations, while coordinating supports needed for student accessibility and engagement.\nAdministrative Oversight\nApprove payroll/timesheets and resolve discrepancies.\nMaintain SOPs, templates, and shared resources used by staff across programs.\nProvide weekly status updates to leadership: progress, risks, staffing needs, and key priorities.\nRequired Qualifications\nBachelor’s degree (required).\n2+ years in program coordination, case coordination, education program operations, human services coordination, or similar.\nStrong written and verbal communication; ability to write clear, professional documentation and updates.\nAbility to manage multiple deadlines and stakeholders with minimal oversight.\nHigh discretion and confidentiality; professional boundaries are non-negotiable.\nComfortable with technology platforms (dashboards, spreadsheets, scheduling tools, portals, video conferencing).\nPreferred Qualifications\nExperience with vocational rehabilitation, disability services, education navigation, or employment services.\nExperience working with individuals with physical, mental health, cognitive, or sensory disabilities.\nExperience coordinating interpreters or accessibility supports.\nStrong quality mindset: checklists, documentation audits, corrective actions, and continuous improvement.\nBackground & Work Authorization Requirements\nWilling to complete a reference check and background check.\nMust obtain and maintain an Arizona IVP Fingerprint Clearance Card.\nLocation: 2625 E. Greenway Pkwy Ste 272, Phoenix AZ 85032\nJob Type: Full-time\nPay: $41,000.00 per year\nBenefits:\nPaid time off\nApplication Question(s):\nIf offered this position, how soon can you start?\nThe yearly compensation for this role is 41,000. Does this align with your expectations?\nEducation:\nBachelor's (Required)\nExperience:\nProgram Coordination: 2 years (Preferred)\nLicense/Certification:\nIVP Fingerprint Clearance Card (Preferred)\nAbility to Commute:\nPhoenix, AZ 85032 (Required)\nWork Location: In person","company":"Sqooasha","rawCompany":"sqooasha","city":"Phoenix","state":"AZ","isRemote":false,"isActive":false,"createdAt":"2026-04-14T10:56:29.908Z","occupations":[{"code":"11-9151.00","title":"Social and Community Service Managers","slug":"social-and-community-service-managers"},{"code":"21-1093.00","title":"Social and Human Service Assistants","slug":"social-and-human-service-assistants"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"}],"industries":[{"code":"611710","title":"Educational Support Services","slug":"educational-support-services"},{"code":"611699","title":"All Other Miscellaneous Schools and Instruction","slug":"all-other-miscellaneous-schools-and-instruction"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Coordinator","description":"Job Summary\nSqooasha has provided education and human services since 2017. We operate with a structured workflow, clear accountability, and strong follow-through. If you are highly organized, calm under pressure, and able to manage multiple workstreams without losing details, this Program Coordinator role may be a good fit.\nThe Program Coordinator will be responsible for our various Vocational Rehabilitation programs, including Rehabilitation Instruction Services (RIS), Job Development/Retention (JDR), Career Exploration, Supported Education, and Tutoring for students with disabilities. This role owns day-to-day execution: staffing, scheduling, service quality, documentation readiness, and on-time reporting. You will ensure services start only after proper authorization, stay aligned to each program’s specifications, and are delivered in an accessible, culturally responsive way that supports client progress. The ideal candidate will be comfortable with:\nSmooth daily operations across all programs (planning, delivery, documentation flow, and issue resolution).\nCompliance with authorization controls, timelines, and required exhibits/reporting packets.\nStaff readiness: onboarding, training reinforcement, scheduling coverage, and quality monitoring.\nClient success and engagement: proactive follow-up, barrier resolution, and timely escalation when required.\nKey Responsibilities\nVR Program Operations\nCoordinate service delivery for Career Exploration, Supported Education, JDR, and RIS, ensuring alignment to each program’s service specifications and required activities.\nTrack referrals/assignments, schedule required meetings and ensure service initiation occurs only after written authorization through the RSA System of Record via the MSP.\nMaintain program trackers (authorizations, sessions delivered, upcoming deadlines, required exhibits, reporting status, closures).\nDocumentation, Reporting, and Compliance\nEnsure complete, organized case files that support accurate and timely monthly reporting packets and required exhibits.\nImplement internal checklists and quality checks to reduce packet errors, corrections, and delays.\nEnsure required notifications occur on time (e.g., when two contact attempts fail, participation is inconsistent, or serious barriers interfere with completion), and that actions are documented appropriately.\nCoordinate required meetings and documentation steps such as CSP-related workflows and service-specific checklists.\nService Quality and Client Experience\nEnsure services remain within scope and are delivered as structured coaching and guidance (e.g., Supported Education focuses on education/training navigation and supports, not tutoring or remediation).\nConfirm accessibility needs early and ensure delivery is paced and responsive to physical, mental, cognitive, and sensory needs (communication preference, stamina, technology comfort, attention/anxiety barriers).\nCoordinate professional interpreting services when needed (e.g., qualified ASL or foreign language) to ensure full client participation.\nStaff Coordination and Training Support\nSupport recruiting, onboarding, scheduling, and day-to-day coordination of program staff and subcontractors as needed.\nReinforce staff workflows and required documentation standards; flag performance issues early and support corrective action.\nCoordinate service coverage and continuity when staff availability changes.\nTutoring Program Oversight (Students with Disabilities)\nOversee tutoring operations serving K–college students, including students with disabilities.\nEnsure tutoring delivery remains consistent, well-documented, and aligned with program expectations, while coordinating supports needed for student accessibility and engagement.\nAdministrative Oversight\nApprove payroll/timesheets and resolve discrepancies.\nMaintain SOPs, templates, and shared resources used by staff across programs.\nProvide weekly status updates to leadership: progress, risks, staffing needs, and key priorities.\nRequired Qualifications\nBachelor’s degree (required).\n2+ years in program coordination, case coordination, education program operations, human services coordination, or similar.\nStrong written and verbal communication; ability to write clear, professional documentation and updates.\nAbility to manage multiple deadlines and stakeholders with minimal oversight.\nHigh discretion and confidentiality; professional boundaries are non-negotiable.\nComfortable with technology platforms (dashboards, spreadsheets, scheduling tools, portals, video conferencing).\nPreferred Qualifications\nExperience with vocational rehabilitation, disability services, education navigation, or employment services.\nExperience working with individuals with physical, mental health, cognitive, or sensory disabilities.\nExperience coordinating interpreters or accessibility supports.\nStrong quality mindset: checklists, documentation audits, corrective actions, and continuous improvement.\nBackground & Work Authorization Requirements\nWilling to complete a reference check and background check.\nMust obtain and maintain an Arizona IVP Fingerprint Clearance Card.\nLocation: 2625 E. Greenway Pkwy Ste 272, Phoenix AZ 85032\nJob Type: Full-time\nPay: $41,000.00 per year\nBenefits:\nPaid time off\nApplication Question(s):\nIf offered this position, how soon can you start?\nThe yearly compensation for this role is 41,000. Does this align with your expectations?\nEducation:\nBachelor's (Required)\nExperience:\nProgram Coordination: 2 years (Preferred)\nLicense/Certification:\nIVP Fingerprint Clearance Card (Preferred)\nAbility to Commute:\nPhoenix, AZ 85032 (Required)\nWork Location: In person","datePosted":"2026-04-14T10:56:29.908Z","dateModified":"2026-04-14T10:56:29.908Z","hiringOrganization":{"@type":"Organization","name":"Sqooasha","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Phoenix","addressRegion":"AZ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"d187a65968d60d869af703ab"},"url":"https://jobsearcher.com/jobs/d187a65968d60d869af703ab"}}