{"schemaVersion":"jobsearcher.job.v1","id":"d025fef63ceff7fc5d59ffce","url":"https://jobsearcher.com/jobs/d025fef63ceff7fc5d59ffce","canonicalUrl":"https://jobsearcher.com/jobs/d025fef63ceff7fc5d59ffce","title":"Executive Assistant","description":"45002158\r\n907 Floyd Avenue, MCV Main Campus, Virginia, United States, 23284\r\nSVP Health Sciences SML\r\nGeneral Administration\r\nFull-Time (Salaried)\r\nVirginia Commonwealth University\r\nAdvertising Summary: Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU's sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer.\r\nhttps://vcujobs.com/why-richmond\r\nUnit: School Of Medicine MBU\r\nDepartment: Dean's Office - Research\r\nDuties & Responsibilities:\r\nVCU School of Medicine is seeking an Executive Assistant to provide comprehensive, professional level administrative support to the Senior Associate Dean of Research. This role is essential in managing a wide range of executive-level tasks, ensuring the efficient operation of the office, and facilitating smooth communication and coordination within the School of Medicine.\r\nThe ideal candidate will be proactive, resourceful, and possess excellent organizational, communication, and time-management skills. This position requires a high degree of confidentiality, professionalism, and discretion.\r\nKey Responsibilities\r\nAdministrative Support\r\nServe as the primary point of contact for the Senior Associate Dean, managing their schedule, appointments, and travel arrangements.\r\nIndependently prioritize needed meetings and other activities. Stay abreast of frequent schedule changes and provide advance notice and arrangements for meetings.\r\nOrganize and prepare materials for meetings, presentations, and events, ensuring that the Senior Associate Dean is well-prepared for all engagements.\r\nManage correspondence, including drafting, editing, and proofreading emails, memos, and other documents.\r\nManage travel coordination for Senior Associate Dean to include researching travel options, coordinating with state travel agency, booking reservations, developing travel itineraries and processing reimbursements.\r\nScreen and prioritize incoming communications, responding on behalf of the Senior Associate Dean as appropriate.\r\nSupport finance team with scheduling and document support during budget season.\r\nGreet and welcome scheduled appointments.\r\nHandle confidential information with discretion and professionalism.\r\nProject Management\r\nSupport special projects as assigned by the Senior Associate Dean, including coordinating cross-departmental initiatives, compiling data, and conducting research.\r\nTrack project progress, provide regular updates, and assist with meeting deadlines.\r\nMeeting & Event Coordination\r\nCoordinate meetings and events, including booking venues, arranging catering, and preparing agendas and materials.\r\nTake detailed minutes during meetings, ensuring follow-up on key actions and decisions.\r\nAssist with the preparation and distribution of meeting materials in advance of executive and committee meetings.\r\nPartner with Human Resources to provide administrative support for executive search committees as needed\r\nOffice Management\r\nMaintain and organize files, records, and databases for the Senior Associate Dean's office.\r\nEnsure the office operates efficiently by managing supplies, overseeing technology needs, and liaising with other administrative staff.\r\nQualifications\r\nMinimum Qualifications\r\nBachelor's degree or equivalent experience\r\nDemonstrated experience supporting executives, senior leadership, or comparable roles in a complex organization.\r\nExceptional organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.\r\nStrong verbal and written communication skills, with the ability to interact professionally with senior leadership, faculty, and staff.\r\nHigh level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)\r\nExperience with Zoom, DocuSign and Adobe.\r\nDiscretion in handling sensitive information and maintaining confidentiality.\r\nStrong attention to detail and problem-solving abilities.\r\nAbility to work independently as well as part of a collaborative team.\r\nDemonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.\r\nPreferred Qualifications\r\nPrevious experience working within a higher education and/or academic medical center environment.\r\nKnowledge of School of Medicine policies and procedures.\r\nWorking knowledge of university systems.\r\nProject management experience.\r\nAdvanced skills in Visio.\r\nPosition will remain open until filled.\r\nVCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!\r\nSalary Range: $55,000 - $74,000\r\nBenefits : All full-time university staff are eligible for VCU's robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.\r\nFLSA Exemption Status: Non-Exempt\r\nRestricted Position: No\r\nORP Eligible: No\r\nFlexible Work Arrangement: Fully Onsite\r\nUniversity Job Title: 1911B - Exec Administrative Assistant GA Base\r\nJ-18808-Ljbffr","company":"Socket","rawCompany":"socket","city":"Virginia","state":"MN","isRemote":false,"isActive":false,"createdAt":"2026-08-18T00:33:19.793Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"45002158\r\n907 Floyd Avenue, MCV Main Campus, Virginia, United States, 23284\r\nSVP Health Sciences SML\r\nGeneral Administration\r\nFull-Time (Salaried)\r\nVirginia Commonwealth University\r\nAdvertising Summary: Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU's sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer.\r\nhttps://vcujobs.com/why-richmond\r\nUnit: School Of Medicine MBU\r\nDepartment: Dean's Office - Research\r\nDuties & Responsibilities:\r\nVCU School of Medicine is seeking an Executive Assistant to provide comprehensive, professional level administrative support to the Senior Associate Dean of Research. This role is essential in managing a wide range of executive-level tasks, ensuring the efficient operation of the office, and facilitating smooth communication and coordination within the School of Medicine.\r\nThe ideal candidate will be proactive, resourceful, and possess excellent organizational, communication, and time-management skills. This position requires a high degree of confidentiality, professionalism, and discretion.\r\nKey Responsibilities\r\nAdministrative Support\r\nServe as the primary point of contact for the Senior Associate Dean, managing their schedule, appointments, and travel arrangements.\r\nIndependently prioritize needed meetings and other activities. Stay abreast of frequent schedule changes and provide advance notice and arrangements for meetings.\r\nOrganize and prepare materials for meetings, presentations, and events, ensuring that the Senior Associate Dean is well-prepared for all engagements.\r\nManage correspondence, including drafting, editing, and proofreading emails, memos, and other documents.\r\nManage travel coordination for Senior Associate Dean to include researching travel options, coordinating with state travel agency, booking reservations, developing travel itineraries and processing reimbursements.\r\nScreen and prioritize incoming communications, responding on behalf of the Senior Associate Dean as appropriate.\r\nSupport finance team with scheduling and document support during budget season.\r\nGreet and welcome scheduled appointments.\r\nHandle confidential information with discretion and professionalism.\r\nProject Management\r\nSupport special projects as assigned by the Senior Associate Dean, including coordinating cross-departmental initiatives, compiling data, and conducting research.\r\nTrack project progress, provide regular updates, and assist with meeting deadlines.\r\nMeeting & Event Coordination\r\nCoordinate meetings and events, including booking venues, arranging catering, and preparing agendas and materials.\r\nTake detailed minutes during meetings, ensuring follow-up on key actions and decisions.\r\nAssist with the preparation and distribution of meeting materials in advance of executive and committee meetings.\r\nPartner with Human Resources to provide administrative support for executive search committees as needed\r\nOffice Management\r\nMaintain and organize files, records, and databases for the Senior Associate Dean's office.\r\nEnsure the office operates efficiently by managing supplies, overseeing technology needs, and liaising with other administrative staff.\r\nQualifications\r\nMinimum Qualifications\r\nBachelor's degree or equivalent experience\r\nDemonstrated experience supporting executives, senior leadership, or comparable roles in a complex organization.\r\nExceptional organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.\r\nStrong verbal and written communication skills, with the ability to interact professionally with senior leadership, faculty, and staff.\r\nHigh level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)\r\nExperience with Zoom, DocuSign and Adobe.\r\nDiscretion in handling sensitive information and maintaining confidentiality.\r\nStrong attention to detail and problem-solving abilities.\r\nAbility to work independently as well as part of a collaborative team.\r\nDemonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.\r\nPreferred Qualifications\r\nPrevious experience working within a higher education and/or academic medical center environment.\r\nKnowledge of School of Medicine policies and procedures.\r\nWorking knowledge of university systems.\r\nProject management experience.\r\nAdvanced skills in Visio.\r\nPosition will remain open until filled.\r\nVCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!\r\nSalary Range: $55,000 - $74,000\r\nBenefits : All full-time university staff are eligible for VCU's robust benefits package that includes comprehensive health benefits, paid annual and holiday leave, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.\r\nFLSA Exemption Status: Non-Exempt\r\nRestricted Position: No\r\nORP Eligible: No\r\nFlexible Work Arrangement: Fully Onsite\r\nUniversity Job Title: 1911B - Exec Administrative Assistant GA Base\r\nJ-18808-Ljbffr","datePosted":"2026-08-18T00:33:19.793Z","dateModified":"2026-08-18T00:33:19.793Z","hiringOrganization":{"@type":"Organization","name":"Socket","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Virginia","addressRegion":"MN","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"d025fef63ceff7fc5d59ffce"},"url":"https://jobsearcher.com/jobs/d025fef63ceff7fc5d59ffce"}}