Administrative Associate

Administrative Associate Wiss, Janney, Elstner Associates, Inc. (WJE) is looking for an administrative associate to support our team located in Minneapolis, Minnesota.Administrative staff at WJE are encouraged to take on responsibility, seek challenges, and find efficiencies and innovation in the tasks of the position. A successful person in this role will demonstrate strong organizational skills with exceptional attention to detail and a strong ability to adapt to changing priorities and project demands from multiple staff members, all while maintaining superior interpersonal skills. Many of the duties of this role will include office administration alongside the unit manager. Additionally, some of the demands include high-level administrative projects, requiring initiative, independent thinking, and the ability to synthesize complex concepts clearly and accurately. Advanced writing and proofreading skills are essential. This role will also routinely include collaboration with other WJE offices within the Midwest.WJE is a global firm of engineers, architects, and materials scientists committed to helping solve, repair, and avoid problems in the built world and construction industry. Since 1956, our applied experience from more than 175,000 projects and our state-of-the-art laboratory and testing facilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve.Responsibilities: Works alongside the unit manager of the Minneapolis office to maintain, foster, and continue to develop an efficient and effective work environment for employeesIdentify routine operational needs of the office that can be better organized and more efficiently completed. This may include developing and innovating new tools and methods for operation of the office that have not been previously consideredPrepares marketing materials (e.g. project profiles, personnel resumes, posters, and graphics) for use in developing new business and showing client appreciationPerforms general office functions, such as processing correspondence and packages; managing office supplies and equipment; scanning, copying, printing, and filing documents, etc.Coordinates internal staff meetings, webinars, lunch presentations, conference calls, and office outings/activities alongside the unit manager and staffWorks closely with other administrative associates from offices nationwide to ensure the flow of work, effective communication, and a cohesive team environmentEmploys word processing, proofreading, editing, and formatting skills to support billable professionals (architects and engineers) in developing project documents in accordance with the firm's format and writing standards; documents could range from proposals, meeting minutes, and letters to comprehensive and technical reports of varying length, specifications, and professional publicationsAssists architects and engineers with administrative project responsibilities such as developing and maintaining a project database, researching historic building information, project correspondence, project scheduling, budget tracking, billing, and client contactAssists in compiling qualifications submittals in response to requests for proposals (rfps) and qualifications (rfqs) and maintaining information on pre-qualification documentationAssist with onboarding and recruiting efforts of new employees including summer interns and full-time employeesRequirements: Bachelor's degree (communications, marketing, business, technology, or similar) with at least one year of prior administrative work experience or prior internships preferred.Experience and proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint requiredStrong organizational skills with exceptional attention to detailExcellent writing skills with an emphasis on editing and proofreadingAbility to multi-task and adapt to changing priorities and project deadlinesStrong interpersonal skills with the ability to work with diverse professionals at all seniority levels in a fast-paced environmentProactive problem-solving skills and willingness to take on various responsibilitiesHigh capacity for learning, retaining new information, and independently executing processesCuriosity and a passion for learning and a willingness to creatively solve problemsPreferred Skills: Previous experience with aec or graphic design software including but not limited Bluebeam, AutoCAD, Revit, Sketchup, Adobe Photoshop, Matterport, or similar.Previous experience with business development or marketing in the aec industry.Previous experience with photography or graphic design.WJE offers a robust, total compensation structure, where the hourly rate is just one component of an employee's annual earnings. Additionally, employees may be eligible to receive overtime and variable compensation based on personal and company performance, often resulting in above-market annual earnings. Actual hourly rate will be based on several factors including consideration for a candidate's qualifications, skills, competencies, and proficiency for the role while remaining mindful of our commitment to internal equity. A good faith estimate of the starting hourly rate (gross) for this position is in the following range:$22.23 - $33.35This non-exempt position is also eligible for WJE's industry-leading, total rewards package which enables our employees to grow and thrive with comprehensive health and financial benefits including:Robust and affordable health plans for employees and their families, including HSA as well as low and high-deductible PPO optionsGenerous 401(k) matching of 110% for the first 6% of eligible pay vesting immediatelyTime off to care for yourself and othersInvestments in employees' educational assistance and professional developmentWJE is an equal opportunity employer. We invite all qualified applicants to apply including individuals with disabilities and protected veterans (VEVRAA federal contractor).WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of fair chance ordinances.