{"schemaVersion":"jobsearcher.job.v1","id":"cec8fa00f913169ebd920e93","url":"https://jobsearcher.com/jobs/cec8fa00f913169ebd920e93","canonicalUrl":"https://jobsearcher.com/jobs/cec8fa00f913169ebd920e93","title":"Admin Assistant","description":"Take Charge of Your Career at Interstates\r\nAt Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here.\r\nAt Interstates, we value people who take initiative, care about details, and help create a team environment where others can do their best work. The Administrative Assistant team plays an important role in supporting leaders, keeping communication organized, and helping day-to-day operations run smoothly.\r\nThis position is a great fit for someone who enjoys being a trusted partner, staying a step ahead, and helping teams stay aligned and on track in a dynamic environment.\r\nKey Responsibilities\r\nCalendar & Meeting Coordination\r\nManage calendars for Supply Chain leaders\r\nSchedule internal meetings\r\nCoordinate meetings with vendors and external partners\r\nHelp leaders stay prepared for upcoming commitments\r\nTravel & Expense Support\r\nCoordinate travel arrangements, including logistics with internal and external teams\r\nAssist with expense tracking and reporting\r\nVendor Coordination & Engagement\r\nSchedule and manage strategic vendor check-ins, including quarterly, biannual, and annual meetings\r\nCoordinate vendor meetings\r\nPrepare agendas and capture meeting notes\r\nTrack action items and follow up to help ensure completion\r\nAdministrative & Operational Support\r\nMaintain leader inboxes while they are traveling\r\nEnter and update contact information and meeting notes in Dynamics\r\nSupport team organization and communication\r\nHelp keep information accurate and up to date\r\nWhat Success Looks Like in This Role\r\nLeaders feel supported because calendars, communication, and follow-up are handled with care and consistency\r\nMeetings are well-organized, with clear agendas, accurate notes, and timely action item tracking\r\nVendors and internal partners experience professional, timely coordination that reflects Interstates' commitment to strong relationships\r\nInformation in Dynamics is accurate and current, helping the team stay organized and connected\r\nYou build trust by being dependable, proactive, and someone the team can count on\r\nQualifications\r\nRequired\r\n1 year of administrative, coordination, or similar support experience\r\nStrong organization and time management skills\r\nExcellent written and verbal communication skills\r\nAbility to manage multiple priorities with attention to detail\r\nProficiency with Microsoft Office tools, including Outlook, Teams, OneNote, and Excel\r\nKey Competencies\r\nProactive, dependable, and self-directed\r\nStrong attention to detail\r\nEffective communicator and collaborator\r\nAble to anticipate needs and solve problems\r\nProfessional and confident when working with vendors and stakeholders\r\nLocation\r\nThis position is based in our Omaha, NE or Sioux Center, IA office.\r\nTravel\r\nThis role may require occasional travel based on business needs, up to 10%.\r\nBenefits of Working at Interstates\r\n401(k) Retirement Plan + Company Match\r\nHealth, Dental, and Vision Insurance Benefits Including short- and long-term disability, group life insurance, and more\r\nCompany Discount Perk Program Access discounts with well-known brands across the country\r\nPaid Time Off & Holiday Pay Flexible scheduling to support work/life balance\r\nBonus Incentives Including year-end incentives and merit increases\r\nFamily- and safety-focused culture A team that cares about you as a whole person, not just your work\r\nCompany-sponsored holiday events, team celebrations, and community outreach volunteer time\r\nAdvancement opportunities that support long-term career goals\r\nCareer coaching and ongoing development support\r\nWhy Join Interstates?\r\nAt Interstates, we know our success starts with people who are committed, collaborative, and ready to help the team succeed. If you enjoy bringing order to busy days, supporting leaders, and building strong working relationships, this could be a great opportunity for you.\r\nind3\r\nWhat You Should Know Before You Apply\r\nInterstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy. By applying, you acknowledge that you have reviewed this notice.\r\nInterstates is an EEO provider and offers a drug-free workplace. Employment at Interstances is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.\r\nJ-18808-Ljbffr","company":"Socket","rawCompany":"socket","city":"Iowa","state":"LA","isRemote":false,"isActive":false,"createdAt":"2026-08-13T01:44:49.523Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Admin Assistant","description":"Take Charge of Your Career at Interstates\r\nAt Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here.\r\nAt Interstates, we value people who take initiative, care about details, and help create a team environment where others can do their best work. The Administrative Assistant team plays an important role in supporting leaders, keeping communication organized, and helping day-to-day operations run smoothly.\r\nThis position is a great fit for someone who enjoys being a trusted partner, staying a step ahead, and helping teams stay aligned and on track in a dynamic environment.\r\nKey Responsibilities\r\nCalendar & Meeting Coordination\r\nManage calendars for Supply Chain leaders\r\nSchedule internal meetings\r\nCoordinate meetings with vendors and external partners\r\nHelp leaders stay prepared for upcoming commitments\r\nTravel & Expense Support\r\nCoordinate travel arrangements, including logistics with internal and external teams\r\nAssist with expense tracking and reporting\r\nVendor Coordination & Engagement\r\nSchedule and manage strategic vendor check-ins, including quarterly, biannual, and annual meetings\r\nCoordinate vendor meetings\r\nPrepare agendas and capture meeting notes\r\nTrack action items and follow up to help ensure completion\r\nAdministrative & Operational Support\r\nMaintain leader inboxes while they are traveling\r\nEnter and update contact information and meeting notes in Dynamics\r\nSupport team organization and communication\r\nHelp keep information accurate and up to date\r\nWhat Success Looks Like in This Role\r\nLeaders feel supported because calendars, communication, and follow-up are handled with care and consistency\r\nMeetings are well-organized, with clear agendas, accurate notes, and timely action item tracking\r\nVendors and internal partners experience professional, timely coordination that reflects Interstates' commitment to strong relationships\r\nInformation in Dynamics is accurate and current, helping the team stay organized and connected\r\nYou build trust by being dependable, proactive, and someone the team can count on\r\nQualifications\r\nRequired\r\n1 year of administrative, coordination, or similar support experience\r\nStrong organization and time management skills\r\nExcellent written and verbal communication skills\r\nAbility to manage multiple priorities with attention to detail\r\nProficiency with Microsoft Office tools, including Outlook, Teams, OneNote, and Excel\r\nKey Competencies\r\nProactive, dependable, and self-directed\r\nStrong attention to detail\r\nEffective communicator and collaborator\r\nAble to anticipate needs and solve problems\r\nProfessional and confident when working with vendors and stakeholders\r\nLocation\r\nThis position is based in our Omaha, NE or Sioux Center, IA office.\r\nTravel\r\nThis role may require occasional travel based on business needs, up to 10%.\r\nBenefits of Working at Interstates\r\n401(k) Retirement Plan + Company Match\r\nHealth, Dental, and Vision Insurance Benefits Including short- and long-term disability, group life insurance, and more\r\nCompany Discount Perk Program Access discounts with well-known brands across the country\r\nPaid Time Off & Holiday Pay Flexible scheduling to support work/life balance\r\nBonus Incentives Including year-end incentives and merit increases\r\nFamily- and safety-focused culture A team that cares about you as a whole person, not just your work\r\nCompany-sponsored holiday events, team celebrations, and community outreach volunteer time\r\nAdvancement opportunities that support long-term career goals\r\nCareer coaching and ongoing development support\r\nWhy Join Interstates?\r\nAt Interstates, we know our success starts with people who are committed, collaborative, and ready to help the team succeed. If you enjoy bringing order to busy days, supporting leaders, and building strong working relationships, this could be a great opportunity for you.\r\nind3\r\nWhat You Should Know Before You Apply\r\nInterstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see our Privacy Policy. By applying, you acknowledge that you have reviewed this notice.\r\nInterstates is an EEO provider and offers a drug-free workplace. Employment at Interstances is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.\r\nJ-18808-Ljbffr","datePosted":"2026-08-13T01:44:49.523Z","dateModified":"2026-08-13T01:44:49.523Z","hiringOrganization":{"@type":"Organization","name":"Socket","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Iowa","addressRegion":"LA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"cec8fa00f913169ebd920e93"},"url":"https://jobsearcher.com/jobs/cec8fa00f913169ebd920e93"}}