Personal Assistant to Chief Executive Officer

Frontline Source Group is partnering with a high-growth, globally recognized organization to identify an exceptional Personal Assistant to the CEO. This is a unique opportunity to support a highly active, high-performing executive within a fast-paced, entrepreneurial environment.This role is best suited for a candidate who thrives in high-intensity, high-responsibility environments and is motivated by being a true right hand to a dynamic leader. Company is based in New York City. Opportunity for remote candidates in New York or Florida.About the Personal Assistant RoleThis is not a traditional administrative role. You will operate as part of a collaborative executive support team, providing seamless, high-touch support across both professional and personal priorities.The ideal candidate is highly organized, responsive, detail-oriented, and comfortable operating in a fluid, always-moving environment.Personal Assistant Key ResponsibilitiesManage complex, ever-changing calendars across multiple time zonesCoordinate meetings, ensuring all logistics, materials, and participants are alignedPrepare briefing materials, itineraries, and executive communicationsTrack and manage follow-ups to ensure nothing falls through the cracksAssist with conference coordination, registrations, and executive materials (bios, headshots, etc.)Support scheduling and logistics tied to events, meetings, and external engagementsEnsure timely communication with internal and external stakeholdersCoordinate household operations, including vendor management and schedulingAssist with personal requests, errands, and day-to-day logisticsPartner with family and household staff to ensure seamless coordinationWork closely with other executive support team members to divide and execute responsibilitiesParticipate in daily check-ins and ongoing communication to manage prioritiesTake ownership of assigned tasks while maintaining visibility across team workflowsWhat Success Looks LikeThe executive’s time is optimized and protectedCalendars are accurate, proactive, and conflict-freeCommunication is timely, clear, and consistentDetails—both large and small—are executed flawlesslyThe executive and team feel fully supported at all timesPersonal Assistant Candidate ProfileRequired Experience5+ years supporting a senior executive, founder, or high-net-worth individualExperience in a fast-paced, high-demand environmentProven ability to manage both business and personal responsibilitiesCore CompetenciesExceptional organizational and time management skillsStrong written and verbal communication including text messagingHigh attention to detail and accuracyAbility to multitask and prioritize effectively under pressureTech-savvy, with proficiency in Outlook and mobile-based workflowsWork Style & ExpectationsHighly responsive and proactive in communicationComfortable managing multiple priorities simultaneouslyAble to adapt quickly to changing schedules and needsWillingness to support both strategic and day-to-day tasksOperates with discretion, professionalism, and sound judgmentThis role requires a high level of commitment and flexibility. While the environment is demanding, it offers the opportunity to work closely with a highly accomplished executive and be part of a collaborative, high-performing team.Compensation & BenefitsCompetitive base salaryPerformance-based bonusComprehensive benefits packageWhy This OpportunityDirect exposure to senior leadership within a high-growth organizationOpportunity to be a key contributor in a fast-moving environmentCollaborative team culture with strong support structureCompetitive compensation and long-term incentives If you’re someone who thrives in a fast-paced environment, enjoys being indispensable, and takes pride in executing at a high level, we’d love to connect.