{"schemaVersion":"jobsearcher.job.v1","id":"ce70ca1ce9cb8bebae390b56","url":"https://jobsearcher.com/jobs/ce70ca1ce9cb8bebae390b56","canonicalUrl":"https://jobsearcher.com/jobs/ce70ca1ce9cb8bebae390b56","title":"Executive Assistant","description":"The Executive Assistant contributes to the efficiency of the organization by providing personalized and timely support to the Vice President of Client Relations. Duties include calendar management, preparing necessary reports and presentations and proactively anticipating business needs of the client relations leadership team. The Executive Assistant will have exceptional communication skills and thrive in a fast-pace environment. A high level of confidentiality and discretion is required.\r\nRESPONSIBILITIES\r\n\r\nMaintain the office of the assigned Executive and provide all necessary administrative support for the Executive team and assorted other leaders as requested\r\nTake ownership of one or more Executives calendar and schedule\r\nMaintains appointment schedule by planning and scheduling meetings and conference calls.\r\nCoordinate meetings by providing agendas, taking minutes, making note of action items and necessary follow-up\r\n\r\nCollect and distribute weekly and monthly reports as requested\r\n\r\n\r\nPrepare and distribute information for internal and external communications, including but not limited to memos, emails, presentations and reports\r\n\r\nAssume responsibility for establishing and maintaining effective communication and coordination with Paycom personnel and management when questions or roadblocks arise\r\nHost department wide calls, including agenda, call management, and meeting notes.\r\nManage information flow in a timely and accurate manner\r\nScreen and direct phone calls and distribute correspondence\r\n\r\nUse independent judgement to read, research, route correspondence and collect or analyze information received both verbally and written\r\n\r\n\r\nResearch travel options, book, adjust and maintain multiple travel schedules\r\n\r\nPlan, coordinate and execute department events and dinners of varying sizes.\r\nManage and submit expenses, ensuring timely submission of required documents and payment\r\nMake department purchases as necessary, including but not limited to supplies and employee recognition items.\r\nCompletes projects accurately and timely as defined by Paycom management\r\nAct as back-up for other Executive Assistant staff as needed.","company":"Paycom Software","rawCompany":"paycom software","city":"Irving","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-06-01T08:17:48.613Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"The Executive Assistant contributes to the efficiency of the organization by providing personalized and timely support to the Vice President of Client Relations. Duties include calendar management, preparing necessary reports and presentations and proactively anticipating business needs of the client relations leadership team. The Executive Assistant will have exceptional communication skills and thrive in a fast-pace environment. A high level of confidentiality and discretion is required.\r\nRESPONSIBILITIES\r\n\r\nMaintain the office of the assigned Executive and provide all necessary administrative support for the Executive team and assorted other leaders as requested\r\nTake ownership of one or more Executives calendar and schedule\r\nMaintains appointment schedule by planning and scheduling meetings and conference calls.\r\nCoordinate meetings by providing agendas, taking minutes, making note of action items and necessary follow-up\r\n\r\nCollect and distribute weekly and monthly reports as requested\r\n\r\n\r\nPrepare and distribute information for internal and external communications, including but not limited to memos, emails, presentations and reports\r\n\r\nAssume responsibility for establishing and maintaining effective communication and coordination with Paycom personnel and management when questions or roadblocks arise\r\nHost department wide calls, including agenda, call management, and meeting notes.\r\nManage information flow in a timely and accurate manner\r\nScreen and direct phone calls and distribute correspondence\r\n\r\nUse independent judgement to read, research, route correspondence and collect or analyze information received both verbally and written\r\n\r\n\r\nResearch travel options, book, adjust and maintain multiple travel schedules\r\n\r\nPlan, coordinate and execute department events and dinners of varying sizes.\r\nManage and submit expenses, ensuring timely submission of required documents and payment\r\nMake department purchases as necessary, including but not limited to supplies and employee recognition items.\r\nCompletes projects accurately and timely as defined by Paycom management\r\nAct as back-up for other Executive Assistant staff as needed.","datePosted":"2026-06-01T08:17:48.613Z","dateModified":"2026-06-01T08:17:48.613Z","hiringOrganization":{"@type":"Organization","name":"Paycom Software","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Irving","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ce70ca1ce9cb8bebae390b56"},"url":"https://jobsearcher.com/jobs/ce70ca1ce9cb8bebae390b56"}}