{"schemaVersion":"jobsearcher.job.v1","id":"ce143e8f5844f74a3874ae06","url":"https://jobsearcher.com/jobs/ce143e8f5844f74a3874ae06","canonicalUrl":"https://jobsearcher.com/jobs/ce143e8f5844f74a3874ae06","title":"Senior Administrative Program Coordinator, Technology Operations","description":"Senior Administrative Program Coordinator, Technology Operations\r\nThe Senior Administrative Program Coordinator, Technology Operations, supports program operations by ensuring that technology systems, platforms, and equipment used by program staff and external partners are operational, accessible, and aligned with service delivery needs. This role serves as a program-embedded resource, providing technology coordination, operational support, project coordination, and liaison services between program staff, school personnel, UT IT, vendors, and leadership.\r\nResponsibilities\r\nAdvanced Program Coordination\r\nCoordinate complex or high-volume program activities supporting assigned departmental programs\r\nMaintain integrated program calendars, timelines, milestones, and deliverables to support continuity and operational alignment\r\nPrepare, review, and distribute program materials, correspondence, and documentation\r\nServe as the primary coordination point between departmental leadership, UT IT, clinical teams, school personnel, and external stakeholders\r\nIndependently identify, analyze, and resolve coordination issues and workflow gaps\r\nComplex Administrative Support\r\nProvide advanced and consultative administrative support to program and departmental leadership\r\nPrepare agendas, presentations, briefing materials, and meeting documentation\r\nProcess expense reports, invoices, purchasing requests, reimbursements, and related transactions\r\nDesign, manage, and optimize web portals and digital platforms to improve accessibility and operational efficiency\r\nMaintain accurate and organized electronic and physical records\r\nAdvanced Project Coordination\r\nLead coordination of projects and initiatives supporting program goals and operational priorities\r\nDevelop and maintain project tracking tools, timelines, task lists, and progress reports\r\nFacilitate coordination among internal teams and stakeholders\r\nEvaluate project risks and recommend mitigation strategies\r\nMaintain project documentation and prepare status updates for leadership review\r\nCompliance and Reporting\r\nCoordinate and monitor compliance with departmental policies, institutional standards, and applicable regulations\r\nMaintain accurate program data, documentation, and records\r\nPrepare routine and ad hoc reports\r\nReview and validate information for audits, reviews, and reporting requests\r\nApply established processes and internal controls while identifying and resolving inconsistencies\r\nMarginal or Periodic Functions\r\nCoordinate special projects, pilots, and time-limited initiatives\r\nServe as a resource for training and mentoring less experienced staff\r\nSupport organizational, programmatic, and leadership transition activities\r\nCoordinate stakeholder communications and implementation plans\r\nAdhere to internal controls and reporting structure\r\nPerform related duties as assigned\r\nKnowledge, Skills, and Abilities\r\nOrganizing\r\nPlans, organizes, and prioritizes work efficiently\r\nDevelops and maintains calendars, timelines, and tracking tools\r\nAdjusts priorities to meet deadlines across competing demands\r\nMaintains organized and accessible documentation and records\r\nTime Management\r\nUses time effectively to manage multiple responsibilities\r\nCoordinatest schedules involving multiple stakeholders\r\nAnticipates deadlines and proactively prepares materials\r\nMaintains continuity despite changing priorities\r\nPlanning\r\nDevelops realistic work plans and timelines\r\nIdentifies task dependencies and sequencing requirements\r\nCreates agendas, milestones, and coordination plans\r\nSupports execution of program priorities\r\nWritten Communication\r\nWrites clearly and concisely in a professional healthcare environment\r\nPrepares correspondence, reports, agendas, and meeting materials\r\nTailors communications to audience and purpose\r\nReviews materials for accuracy, clarity, and consistency\r\nAttention to Detail\r\nEnsures accuracy and completeness of documentation and reporting\r\nReviews materials to identify errors and inconsistencies\r\nMaintains organized, audit-ready records\r\nFollows established procedures and standards\r\nInterpersonal Savvy\r\nBuilds effective working relationships with leadership, staff, and stakeholders\r\nCommunicates professionally across diverse groups\r\nFacilitates collaboration and information sharing\r\nMaintains confidentiality and discretion in sensitive situations\r\nRequired Qualifications\r\nBachelor's degree in Information Technology, Business Administration, Healthcare Administration, or a related field\r\nFive years of administrative or program coordination experience\r\nDemonstrated experience coordinating multiple projects, priorities, and stakeholders simultaneously\r\nExperience supporting technology systems, operational workflows, or program administration\r\nStrong written and verbal communication skills\r\nStrong organizational and project coordination skills\r\nProficiency with Microsoft Office applications and collaboration tools\r\nAbility to work independently and manage competing priorities effectively\r\nPreferred Qualifications\r\nMaster's degree in a related field\r\nSeven years of experience, preferably in a healthcare setting\r\nExperience supporting technology operations, telehealth, healthcare programs, or school-based service delivery\r\nFamiliarity with University of Texas systems and processes\r\nExperience coordinating cross-functional initiatives involving IT and operational stakeholders\r\nExperience supporting remote and distributed program environments\r\nLicenses, Registrations, and Certifications\r\nRequired\r\nNone\r\nPreferred\r\nCertified Administrative Professional (CAP)\r\nProject Management Professional (PMP)\r\nSalary Range\r\n$56,291+ depending on qualifications\r\nWorking Conditions\r\nStandard office environment and equipment\r\nRepetitive use of a keyboard and computer\r\nRemote work environment\r\nFrequent interaction with internal and external stakeholders\r\nMay be exposed to communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications, and disoriented or combative patients\r\nEqual Opportunity Employer\r\nThe University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.\r\nJ-18808-Ljbffr","company":"Phase2 Technology","rawCompany":"phase2 technology","city":"Austin","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-08-02T01:32:05.385Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"622110","title":"General Medical and Surgical Hospitals","slug":"general-medical-and-surgical-hospitals"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Senior Administrative Program Coordinator, Technology Operations","description":"Senior Administrative Program Coordinator, Technology Operations\r\nThe Senior Administrative Program Coordinator, Technology Operations, supports program operations by ensuring that technology systems, platforms, and equipment used by program staff and external partners are operational, accessible, and aligned with service delivery needs. This role serves as a program-embedded resource, providing technology coordination, operational support, project coordination, and liaison services between program staff, school personnel, UT IT, vendors, and leadership.\r\nResponsibilities\r\nAdvanced Program Coordination\r\nCoordinate complex or high-volume program activities supporting assigned departmental programs\r\nMaintain integrated program calendars, timelines, milestones, and deliverables to support continuity and operational alignment\r\nPrepare, review, and distribute program materials, correspondence, and documentation\r\nServe as the primary coordination point between departmental leadership, UT IT, clinical teams, school personnel, and external stakeholders\r\nIndependently identify, analyze, and resolve coordination issues and workflow gaps\r\nComplex Administrative Support\r\nProvide advanced and consultative administrative support to program and departmental leadership\r\nPrepare agendas, presentations, briefing materials, and meeting documentation\r\nProcess expense reports, invoices, purchasing requests, reimbursements, and related transactions\r\nDesign, manage, and optimize web portals and digital platforms to improve accessibility and operational efficiency\r\nMaintain accurate and organized electronic and physical records\r\nAdvanced Project Coordination\r\nLead coordination of projects and initiatives supporting program goals and operational priorities\r\nDevelop and maintain project tracking tools, timelines, task lists, and progress reports\r\nFacilitate coordination among internal teams and stakeholders\r\nEvaluate project risks and recommend mitigation strategies\r\nMaintain project documentation and prepare status updates for leadership review\r\nCompliance and Reporting\r\nCoordinate and monitor compliance with departmental policies, institutional standards, and applicable regulations\r\nMaintain accurate program data, documentation, and records\r\nPrepare routine and ad hoc reports\r\nReview and validate information for audits, reviews, and reporting requests\r\nApply established processes and internal controls while identifying and resolving inconsistencies\r\nMarginal or Periodic Functions\r\nCoordinate special projects, pilots, and time-limited initiatives\r\nServe as a resource for training and mentoring less experienced staff\r\nSupport organizational, programmatic, and leadership transition activities\r\nCoordinate stakeholder communications and implementation plans\r\nAdhere to internal controls and reporting structure\r\nPerform related duties as assigned\r\nKnowledge, Skills, and Abilities\r\nOrganizing\r\nPlans, organizes, and prioritizes work efficiently\r\nDevelops and maintains calendars, timelines, and tracking tools\r\nAdjusts priorities to meet deadlines across competing demands\r\nMaintains organized and accessible documentation and records\r\nTime Management\r\nUses time effectively to manage multiple responsibilities\r\nCoordinatest schedules involving multiple stakeholders\r\nAnticipates deadlines and proactively prepares materials\r\nMaintains continuity despite changing priorities\r\nPlanning\r\nDevelops realistic work plans and timelines\r\nIdentifies task dependencies and sequencing requirements\r\nCreates agendas, milestones, and coordination plans\r\nSupports execution of program priorities\r\nWritten Communication\r\nWrites clearly and concisely in a professional healthcare environment\r\nPrepares correspondence, reports, agendas, and meeting materials\r\nTailors communications to audience and purpose\r\nReviews materials for accuracy, clarity, and consistency\r\nAttention to Detail\r\nEnsures accuracy and completeness of documentation and reporting\r\nReviews materials to identify errors and inconsistencies\r\nMaintains organized, audit-ready records\r\nFollows established procedures and standards\r\nInterpersonal Savvy\r\nBuilds effective working relationships with leadership, staff, and stakeholders\r\nCommunicates professionally across diverse groups\r\nFacilitates collaboration and information sharing\r\nMaintains confidentiality and discretion in sensitive situations\r\nRequired Qualifications\r\nBachelor's degree in Information Technology, Business Administration, Healthcare Administration, or a related field\r\nFive years of administrative or program coordination experience\r\nDemonstrated experience coordinating multiple projects, priorities, and stakeholders simultaneously\r\nExperience supporting technology systems, operational workflows, or program administration\r\nStrong written and verbal communication skills\r\nStrong organizational and project coordination skills\r\nProficiency with Microsoft Office applications and collaboration tools\r\nAbility to work independently and manage competing priorities effectively\r\nPreferred Qualifications\r\nMaster's degree in a related field\r\nSeven years of experience, preferably in a healthcare setting\r\nExperience supporting technology operations, telehealth, healthcare programs, or school-based service delivery\r\nFamiliarity with University of Texas systems and processes\r\nExperience coordinating cross-functional initiatives involving IT and operational stakeholders\r\nExperience supporting remote and distributed program environments\r\nLicenses, Registrations, and Certifications\r\nRequired\r\nNone\r\nPreferred\r\nCertified Administrative Professional (CAP)\r\nProject Management Professional (PMP)\r\nSalary Range\r\n$56,291+ depending on qualifications\r\nWorking Conditions\r\nStandard office environment and equipment\r\nRepetitive use of a keyboard and computer\r\nRemote work environment\r\nFrequent interaction with internal and external stakeholders\r\nMay be exposed to communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications, and disoriented or combative patients\r\nEqual Opportunity Employer\r\nThe University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.\r\nJ-18808-Ljbffr","datePosted":"2026-08-02T01:32:05.385Z","dateModified":"2026-08-02T01:32:05.385Z","hiringOrganization":{"@type":"Organization","name":"Phase2 Technology","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Austin","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ce143e8f5844f74a3874ae06"},"url":"https://jobsearcher.com/jobs/ce143e8f5844f74a3874ae06"}}