{"schemaVersion":"jobsearcher.job.v1","id":"ccd1c0aeb59bf4d615d7bf7f","url":"https://jobsearcher.com/jobs/ccd1c0aeb59bf4d615d7bf7f","canonicalUrl":"https://jobsearcher.com/jobs/ccd1c0aeb59bf4d615d7bf7f","title":"Executive Assistant","description":"EXECUTIVE ASSISTANT TO THE CEO\n\nTrusted executive partner • Operational force multiplier • High-accountability support\n\nReports to\n\nChief Executive Officer\n\nLocation\n\nArlington, Virginia or New York, NY\n\nStatus\n\nFull-time\n\nWork model\n\nPrimarily in-person; flexibility required\n\nAbout the Role\n\nNALEJ is seeking an exceptionally capable Executive Assistant to serve as a trusted right hand to the CEO. This is a high-trust, high-responsibility role for someone who can protect the CEO’s time, create order from ambiguity, and drive priorities to completion in a fast-moving defense technology environment.\n\nThis is not a traditional administrative support position. The Executive Assistant will manage complex professional priorities and selected personal logistics that directly affect the CEO’s availability and effectiveness. The right person will anticipate needs, exercise excellent judgment, and act without waiting for a detailed playbook.\n\nWhat You’ll Do\n\nExecutive and Professional Support\n\nAct as a force multiplier for the CEO by protecting time, sharpening priorities, and reducing administrative and operational friction.\nOwn a complex, rapidly changing calendar spanning internal meetings, customer and government engagements, travel, dinners, conferences, and other high-priority commitments.\nPrepare the CEO for meetings by assembling the right context, materials, people, decisions, and follow-up requirements.\nTrack commitments, decisions, and action items; proactively follow through until each item is completed or intentionally closed.\nCoordinate across senior executives, employees, board members, investors, customers, partners, government stakeholders, and external advisors.\nDraft and coordinate polished correspondence, presentations, briefing materials, talking points, agendas, and executive communications.\nOrganize board meetings, investor meetings, leadership off-sites, conferences, and other critical events.\nHandle confidential business, personnel, financial, personal, and potentially sensitive defense-related information with exceptional discretion.\n\nResearch, Communications, and Decision Support\n\nResearch people, organizations, markets, technologies, events, and unfamiliar issues quickly; convert findings into concise, actionable information.\nSurface scheduling conflicts, missing information, decision points, and emerging risks before they become problems.\nRepresent the CEO professionally in written and verbal interactions and ensure communications are clear, timely, and appropriately prioritized.\nMaintain organized, reliable systems for notes, contacts, files, follow-ups, and recurring executive processes.\n\nPersonal and Logistical Support\n\nBecause professional and personal demands frequently compete for the CEO’s time, this role includes selected personal support. Candidates should be comfortable with this responsibility and understand that it is an intentional part of the position.\n\nCoordinate personal scheduling and logistics alongside the CEO’s professional calendar.\nArrange complex business and personal travel, reservations, appointments, events, and related details.\nResearch and coordinate service providers, time-sensitive needs, and occasional personal projects requiring discretion and strong follow-through.\nResolve unexpected issues and last-minute requests calmly, resourcefully, and with sound judgment.\n\nProblem Solving and Special Projects\n\nTake ownership of ambiguous goals, determine what is needed, and drive the work to a clear outcome.\nBuild lightweight systems, processes, and tools that make the CEO and executive office more efficient.\nCoordinate multiple stakeholders, remove roadblocks, and maintain momentum across competing priorities.\nSupport special projects across the company when executive-level coordination or rapid execution is required.\nContinuously look for appropriate work to take off the CEO’s plate.\n\nWhat We’re Looking For\n\nRequired Capabilities\n\nProactive judgment. You anticipate needs, identify what matters, and know when to act independently versus when to escalate.\nRelentless execution. You close loops, solve problems, and take personal ownership of outcomes.\nExceptional organization. You can manage dozens of moving pieces, competing deadlines, and frequent changes without losing details.\nAdaptability and composure. You can change direction quickly, operate with incomplete information, and remain calm under pressure.\nYou know how to find answers, locate the right people, and create practical solutions when the path is unclear.\nClear communication. You write and speak with precision, discretion, and polish across audiences ranging from employees to senior external stakeholders.\nTrust and discretion. You demonstrate unimpeachable integrity and can appropriately safeguard confidential and sensitive information.\nLow-ego service orientation. You are comfortable handling both strategic work and routine details when either is necessary to support the mission.\nDigital fluency. You are highly capable with calendars, communications, documents, presentations, travel tools, collaboration platforms, and modern productivity technology.\nRelevant experience. You have demonstrated success supporting a senior executive or operating in an equivalent high-performance environment where judgment, coordination, and execution were essential.\n\nPreferred Background\n\nExperience in defense, national security, technology, government contracting, startups, professional services, or another complex operating environment.\nPrior work as an executive assistant, senior administrative partner, executive operations professional, chief of staff, founder’s associate, military officer or senior enlisted leader, consultant, or comparable role.\nExperience coordinating board, investor, customer, government, or senior-leader engagements.\nExperience arranging complex domestic and international travel and managing sensitive or time-critical logistics.\nAbility to satisfy any customer, facility-access, security, or background requirements associated with the role.\n\nThe Person Who Will Thrive Here\n\nYou are the person people call when something important needs to get done. In the same day, you may rework a travel itinerary, resolve a scheduling conflict across several time zones, research an unfamiliar issue, prepare the CEO for a consequential meeting, and handle an unexpected personal logistics problem.\n\nYou do not need every step explained. You see around corners, create structure where none exists, and remain effective when priorities shift. You measure success by the outcome—not by whether the work fit neatly within a predefined lane.\n\nWork Environment and Schedule\n\nThis is a primarily in-person role supporting the CEO of a growing defense technology company. The position requires close coordination, responsiveness, and the flexibility to support occasional early mornings, evenings, weekends, travel, and last-minute changes when business or personal circumstances require it. These demands will vary, but candidates should enter the role with a clear understanding of its high-accountability nature.\n\nSuccess in the First Six Months\n\nThe CEO’s calendar, priorities, and commitments are organized, current, and aligned to the company’s highest-value work.\nMeetings are better prepared, decisions are better supported, and follow-ups reliably reach completion.\nThe executive office has clear systems for scheduling, travel, briefing materials, contacts, and action tracking.\nInternal and external stakeholders experience timely, professional coordination with fewer dropped handoffs.\nThe CEO is more focused, effective, prepared, and meaningfully less burdened by operational and logistical details.\n\nCompensation and Growth\n\nNALEJ offers competitive compensation based on experience and qualifications. This role provides significant responsibility, visibility, and exposure to senior leadership, defense technology, major business decisions, and company-building. For the right person, the position may grow into a broader Executive Operations or Chief of Staff role as the company scales; such progression is based on organizational needs and demonstrated performance and is not guaranteed.\n\nEqual Employment Opportunity\n\nNALEJ is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. Reasonable accommodations are available for qualified individuals with disabilities throughout the hiring process and employment.","company":"Nalej","rawCompany":"nalej","city":"Arlington","state":"VA","isRemote":false,"isActive":false,"createdAt":"2026-09-02T11:12:14.458Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"541990","title":"All Other Professional, Scientific, and Technical Services","slug":"all-other-professional-scientific-and-technical-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"EXECUTIVE ASSISTANT TO THE CEO\n\nTrusted executive partner • Operational force multiplier • High-accountability support\n\nReports to\n\nChief Executive Officer\n\nLocation\n\nArlington, Virginia or New York, NY\n\nStatus\n\nFull-time\n\nWork model\n\nPrimarily in-person; flexibility required\n\nAbout the Role\n\nNALEJ is seeking an exceptionally capable Executive Assistant to serve as a trusted right hand to the CEO. This is a high-trust, high-responsibility role for someone who can protect the CEO’s time, create order from ambiguity, and drive priorities to completion in a fast-moving defense technology environment.\n\nThis is not a traditional administrative support position. The Executive Assistant will manage complex professional priorities and selected personal logistics that directly affect the CEO’s availability and effectiveness. The right person will anticipate needs, exercise excellent judgment, and act without waiting for a detailed playbook.\n\nWhat You’ll Do\n\nExecutive and Professional Support\n\nAct as a force multiplier for the CEO by protecting time, sharpening priorities, and reducing administrative and operational friction.\nOwn a complex, rapidly changing calendar spanning internal meetings, customer and government engagements, travel, dinners, conferences, and other high-priority commitments.\nPrepare the CEO for meetings by assembling the right context, materials, people, decisions, and follow-up requirements.\nTrack commitments, decisions, and action items; proactively follow through until each item is completed or intentionally closed.\nCoordinate across senior executives, employees, board members, investors, customers, partners, government stakeholders, and external advisors.\nDraft and coordinate polished correspondence, presentations, briefing materials, talking points, agendas, and executive communications.\nOrganize board meetings, investor meetings, leadership off-sites, conferences, and other critical events.\nHandle confidential business, personnel, financial, personal, and potentially sensitive defense-related information with exceptional discretion.\n\nResearch, Communications, and Decision Support\n\nResearch people, organizations, markets, technologies, events, and unfamiliar issues quickly; convert findings into concise, actionable information.\nSurface scheduling conflicts, missing information, decision points, and emerging risks before they become problems.\nRepresent the CEO professionally in written and verbal interactions and ensure communications are clear, timely, and appropriately prioritized.\nMaintain organized, reliable systems for notes, contacts, files, follow-ups, and recurring executive processes.\n\nPersonal and Logistical Support\n\nBecause professional and personal demands frequently compete for the CEO’s time, this role includes selected personal support. Candidates should be comfortable with this responsibility and understand that it is an intentional part of the position.\n\nCoordinate personal scheduling and logistics alongside the CEO’s professional calendar.\nArrange complex business and personal travel, reservations, appointments, events, and related details.\nResearch and coordinate service providers, time-sensitive needs, and occasional personal projects requiring discretion and strong follow-through.\nResolve unexpected issues and last-minute requests calmly, resourcefully, and with sound judgment.\n\nProblem Solving and Special Projects\n\nTake ownership of ambiguous goals, determine what is needed, and drive the work to a clear outcome.\nBuild lightweight systems, processes, and tools that make the CEO and executive office more efficient.\nCoordinate multiple stakeholders, remove roadblocks, and maintain momentum across competing priorities.\nSupport special projects across the company when executive-level coordination or rapid execution is required.\nContinuously look for appropriate work to take off the CEO’s plate.\n\nWhat We’re Looking For\n\nRequired Capabilities\n\nProactive judgment. You anticipate needs, identify what matters, and know when to act independently versus when to escalate.\nRelentless execution. You close loops, solve problems, and take personal ownership of outcomes.\nExceptional organization. You can manage dozens of moving pieces, competing deadlines, and frequent changes without losing details.\nAdaptability and composure. You can change direction quickly, operate with incomplete information, and remain calm under pressure.\nYou know how to find answers, locate the right people, and create practical solutions when the path is unclear.\nClear communication. You write and speak with precision, discretion, and polish across audiences ranging from employees to senior external stakeholders.\nTrust and discretion. You demonstrate unimpeachable integrity and can appropriately safeguard confidential and sensitive information.\nLow-ego service orientation. You are comfortable handling both strategic work and routine details when either is necessary to support the mission.\nDigital fluency. You are highly capable with calendars, communications, documents, presentations, travel tools, collaboration platforms, and modern productivity technology.\nRelevant experience. You have demonstrated success supporting a senior executive or operating in an equivalent high-performance environment where judgment, coordination, and execution were essential.\n\nPreferred Background\n\nExperience in defense, national security, technology, government contracting, startups, professional services, or another complex operating environment.\nPrior work as an executive assistant, senior administrative partner, executive operations professional, chief of staff, founder’s associate, military officer or senior enlisted leader, consultant, or comparable role.\nExperience coordinating board, investor, customer, government, or senior-leader engagements.\nExperience arranging complex domestic and international travel and managing sensitive or time-critical logistics.\nAbility to satisfy any customer, facility-access, security, or background requirements associated with the role.\n\nThe Person Who Will Thrive Here\n\nYou are the person people call when something important needs to get done. In the same day, you may rework a travel itinerary, resolve a scheduling conflict across several time zones, research an unfamiliar issue, prepare the CEO for a consequential meeting, and handle an unexpected personal logistics problem.\n\nYou do not need every step explained. You see around corners, create structure where none exists, and remain effective when priorities shift. You measure success by the outcome—not by whether the work fit neatly within a predefined lane.\n\nWork Environment and Schedule\n\nThis is a primarily in-person role supporting the CEO of a growing defense technology company. The position requires close coordination, responsiveness, and the flexibility to support occasional early mornings, evenings, weekends, travel, and last-minute changes when business or personal circumstances require it. These demands will vary, but candidates should enter the role with a clear understanding of its high-accountability nature.\n\nSuccess in the First Six Months\n\nThe CEO’s calendar, priorities, and commitments are organized, current, and aligned to the company’s highest-value work.\nMeetings are better prepared, decisions are better supported, and follow-ups reliably reach completion.\nThe executive office has clear systems for scheduling, travel, briefing materials, contacts, and action tracking.\nInternal and external stakeholders experience timely, professional coordination with fewer dropped handoffs.\nThe CEO is more focused, effective, prepared, and meaningfully less burdened by operational and logistical details.\n\nCompensation and Growth\n\nNALEJ offers competitive compensation based on experience and qualifications. This role provides significant responsibility, visibility, and exposure to senior leadership, defense technology, major business decisions, and company-building. For the right person, the position may grow into a broader Executive Operations or Chief of Staff role as the company scales; such progression is based on organizational needs and demonstrated performance and is not guaranteed.\n\nEqual Employment Opportunity\n\nNALEJ is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable law. Reasonable accommodations are available for qualified individuals with disabilities throughout the hiring process and employment.","datePosted":"2026-09-02T11:12:14.458Z","dateModified":"2026-09-02T11:12:14.458Z","hiringOrganization":{"@type":"Organization","name":"Nalej","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Arlington","addressRegion":"VA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ccd1c0aeb59bf4d615d7bf7f"},"url":"https://jobsearcher.com/jobs/ccd1c0aeb59bf4d615d7bf7f"}}