Aministration Manager - Miami

About EDEN House of Art EDEN House of Art is an international art gallery with locations across New York, London, Aspen, Miami, Las Vegas, Dubai, Maldives, Saint-Tropez, and Paris. We offer a curated, high-touch experience for art collectors worldwide.About the Role The Administration Manager serves as the operational backbone of the Miami gallery, ensuring that employee administration and gallery administration are handled in a structured, efficient, and professional manner.The role focuses on internal operational discipline, managing administrative processes such as scheduling, leave tracking, onboarding/offboarding administration, and office/gallery coordination, ensuring a high-touch experience for the team.This position requires strong organizational skills, attention to detail, discretion, responsiveness, and the ability to manage multiple workflows across administration and operations.Key ResponsibilitiesTeam & Employee Administration Oversee work schedules, shift changes, leave and absence records, onboarding/offboarding administration, IT access, and employee records.Multi-Site Gallery & Warehouse Administration Oversee general administration across two Miami gallery locations and one warehouse, maintaining accurate records, answering incoming calls, and ensuring smooth day-to-day running.OSHA, Health & Safety & Compliance Maintain Health & Safety logs, incident records, inspection documentation, and compliance files, and coordinate required inspections and corrective actions.Facilities & Operational Support Support facilities coordination, maintenance follow-up, contractor scheduling, and general site support across gallery and warehouse environments.RequirementsBachelor's degree in Business Administration, Operations, Arts Administration, Hospitality, or a related field; and 3–5 years of relevant experience in administration, operations, or gallery coordination; or an equivalent combination of education and practical experienceExperience supporting high-touch clients, collectors, or customers in a gallery, luxury retail, hospitality, design, or similar environment preferredExperience coordinating installs, stagings, deliveries, or service appointments preferredExperience in a fast-paced, client-facing, detail-oriented business environment preferredStrong proficiency in Microsoft Office and/or Google WorkspaceExcellent organizational, communication, and problem-solving skillsAbility to handle sensitive information with discretion and sound judgment