{"schemaVersion":"jobsearcher.job.v1","id":"cc65beaf7bbf14b824fc271f","url":"https://jobsearcher.com/jobs/cc65beaf7bbf14b824fc271f","canonicalUrl":"https://jobsearcher.com/jobs/cc65beaf7bbf14b824fc271f","title":"Executive AssistantAdmin Manager","description":"Overview\r\nA leading investment firm is seeking an experienced Executive Assistant / Administrative Manager to support a C-level finance executive while overseeing a small team of Executive Assistants. This position combines high-level executive support with administrative team leadership and is ideal for someone who thrives as a strategic partner to senior leadership while also mentoring and coordinating a strong administrative team.\r\nThe role will primarily support a C-level finance executive responsible for numerous initiatives and growth efforts across the organization . The Executive Assistant in this position will serve as a true partner, helping organize priorities, maintain clear communication, and ensure alignment across key projects and initiatives. The ideal candidate is confident, proactive, and comfortable asking thoughtful questions or pushing back when needed to keep processes moving efficiently.\r\nThis is a unique opportunity for a seasoned Executive Assistant who is interested in stepping into a broader leadership capacity while remaining closely involved in high-level executive support.\r\nKey Responsibilities\r\nProvide high-level executive support to a C-level finance executive, managing complex scheduling, communications, and coordination across numerous initiatives\r\nServe as a strategic administrative partner, helping organize priorities and ensure follow-through on key meetings and projects\r\nAct as a gatekeeper and facilitator, maintaining clear communication between the executive and internal stakeholders\r\nBuild a strong working relationship with the executive, proactively asking questions and ensuring alignment on priorities\r\nPrepare materials and assist with PowerPoint presentations for meetings and internal discussions\r\nOversee and support a team of Executive Assistants , helping maintain a collaborative and high-performing administrative function\r\nConduct regular check-ins and assist with performance reviews for members of the administrative team\r\nCoordinate PTO schedules and administrative coverage across the team\r\nServe as a point of escalation and guidance for the administrative group when needed\r\nAssist with meeting preparation, executive briefings, and internal communications across the organization\r\nMaintain strong relationships across teams to ensure seamless coordination and communication\r\nQualifications\r\n7–10 years of Executive Assistant experience supporting senior executives in fast-paced environments\r\nPrior leadership or management experience overseeing administrative staff or coordinating teams\r\nStrong relationship builder who can confidently communicate with senior stakeholders\r\nAbility to operate as a proactive partner to an executive rather than solely providing transactional support\r\nHighly organized, detail-oriented, and comfortable managing competing priorities\r\nStrong communication skills and professional judgment in confidential environments\r\nProficiency with Microsoft Office, including PowerPoint\r\nBachelor's degree preferred\r\nSchedule & Location\r\nHybrid schedule with 3 days per week onsite in Irving, TX\r\nStandard hours are approximately 8:30 AM – 5:30 PM , with flexibility depending on executive needs\r\nCompensation\r\nThe base salary for this Irving-based position ranges from $155,000 to $165,000 , plus discretionary bonus, depending on experience and qualifications.\r\nJ-18808-Ljbffr","company":"Northbound Search","rawCompany":"northbound search","city":"Irving","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-04-09T15:47:14.186Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"523940","title":"Portfolio Management and Investment Advice","slug":"portfolio-management-and-investment-advice"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive AssistantAdmin Manager","description":"Overview\r\nA leading investment firm is seeking an experienced Executive Assistant / Administrative Manager to support a C-level finance executive while overseeing a small team of Executive Assistants. This position combines high-level executive support with administrative team leadership and is ideal for someone who thrives as a strategic partner to senior leadership while also mentoring and coordinating a strong administrative team.\r\nThe role will primarily support a C-level finance executive responsible for numerous initiatives and growth efforts across the organization . The Executive Assistant in this position will serve as a true partner, helping organize priorities, maintain clear communication, and ensure alignment across key projects and initiatives. The ideal candidate is confident, proactive, and comfortable asking thoughtful questions or pushing back when needed to keep processes moving efficiently.\r\nThis is a unique opportunity for a seasoned Executive Assistant who is interested in stepping into a broader leadership capacity while remaining closely involved in high-level executive support.\r\nKey Responsibilities\r\nProvide high-level executive support to a C-level finance executive, managing complex scheduling, communications, and coordination across numerous initiatives\r\nServe as a strategic administrative partner, helping organize priorities and ensure follow-through on key meetings and projects\r\nAct as a gatekeeper and facilitator, maintaining clear communication between the executive and internal stakeholders\r\nBuild a strong working relationship with the executive, proactively asking questions and ensuring alignment on priorities\r\nPrepare materials and assist with PowerPoint presentations for meetings and internal discussions\r\nOversee and support a team of Executive Assistants , helping maintain a collaborative and high-performing administrative function\r\nConduct regular check-ins and assist with performance reviews for members of the administrative team\r\nCoordinate PTO schedules and administrative coverage across the team\r\nServe as a point of escalation and guidance for the administrative group when needed\r\nAssist with meeting preparation, executive briefings, and internal communications across the organization\r\nMaintain strong relationships across teams to ensure seamless coordination and communication\r\nQualifications\r\n7–10 years of Executive Assistant experience supporting senior executives in fast-paced environments\r\nPrior leadership or management experience overseeing administrative staff or coordinating teams\r\nStrong relationship builder who can confidently communicate with senior stakeholders\r\nAbility to operate as a proactive partner to an executive rather than solely providing transactional support\r\nHighly organized, detail-oriented, and comfortable managing competing priorities\r\nStrong communication skills and professional judgment in confidential environments\r\nProficiency with Microsoft Office, including PowerPoint\r\nBachelor's degree preferred\r\nSchedule & Location\r\nHybrid schedule with 3 days per week onsite in Irving, TX\r\nStandard hours are approximately 8:30 AM – 5:30 PM , with flexibility depending on executive needs\r\nCompensation\r\nThe base salary for this Irving-based position ranges from $155,000 to $165,000 , plus discretionary bonus, depending on experience and qualifications.\r\nJ-18808-Ljbffr","datePosted":"2026-04-09T15:47:14.186Z","dateModified":"2026-04-09T15:47:14.186Z","hiringOrganization":{"@type":"Organization","name":"Northbound Search","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Irving","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"cc65beaf7bbf14b824fc271f"},"url":"https://jobsearcher.com/jobs/cc65beaf7bbf14b824fc271f"}}