{"schemaVersion":"jobsearcher.job.v1","id":"cbbbcadf1aae8aa4e4eb1f22","url":"https://jobsearcher.com/jobs/cbbbcadf1aae8aa4e4eb1f22","canonicalUrl":"https://jobsearcher.com/jobs/cbbbcadf1aae8aa4e4eb1f22","title":"Finance Manager","description":"Phoenix, AZ\nFull Time\nManager/Supervisor\n\nFinance Manager (Cash Flow + Payroll Operations Focus (Gov FFP)\n\nTitle: Finance Manager\nReports to: President / CEO\nLocation: Phoenix Office / Onsite\nType: Full-time\n\nWhy this role exists\nThe Company needs a finance leader who turns day-to-day transactions into clear cash visibility, accurate reporting, and operational control. This role owns the rhythm of finance: AR, AP, internal payroll + payroll taxes, month-end closing, cash forecast, and leadership-ready financials.\n\nWhat success looks like (first 90 days)\nCash forecast produced weekly, accurate within an agreed variance range\nAR is current and disciplined (billing sent on time, collections routine active)\nPayroll is executed flawlessly: prepared for Intuit Tues/Wed ahead of Friday payroll, with clean reconciliations and tax compliance\nMonth-end close is consistent and on schedule\nLeadership receives a simple weekly dashboard: cash, AR, AP, payroll timing, runway\nNo surprises: issues are flagged early with options, not excuses\n\nResponsibilities\nCash & Forecasting (Weekly Operating Cadence)\nOwn weekly cash forecast (13-week rolling) + monthly outlook\nRun a weekly finance cadence with leadership covering cash, AR, AP, payroll timing, and upcoming obligations.\nMaintain visibility into payroll timing, vendor obligations, and receivables\nCreate scenario models (best/base/worst) to support decisions\nAR / Revenue Operations\nEnsure invoicing is accurate, complete, and delivered on time\nTrack collections and follow up with customers professionally\nReconcile revenue with contracts / milestones where applicable\nGovernment FFP Billing, Invoicing & Collections\nOwn end-to-end FFP invoicing: accuracy, timeliness, required documentation, delivery, and proof of submission.\nMaintain billing schedules aligned to contract terms and internal performance/milestones.\nOwn collections and AR discipline: consistent follow-up cadence, escalation path, dispute log, and resolution tracking.\nEnsure cash receipts are tracked and applied correctly; keep AR clean and current in QuickBooks.\nPayroll & Payroll Taxes (Internal Ownership)\nOwn end-to-end bi-weekly payroll prepared in-house and submitted to Intuit on Tuesday/Wednesday for the Friday payroll run.\nCollect, validate, and lock payroll inputs by deadline (hours, PTO, adjustments), ensuring complete accuracy prior to submission.\nMaintain and enforce a documented payroll calendar (cutoffs, approval dates, submission dates, pay dates).\nReview payroll register prior to submission (rate changes, deductions, reimbursements, new hires/terminations) and obtain required approvals.\nOwn payroll taxes end-to-end: ensure proper setup, timely filings, timely deposits, and accurate quarterly/annual reporting (W-2s / 1099 coordination as applicable).\nReconcile payroll each cycle: tie payroll registers to bank withdrawals and post clean journal entries; maintain payroll liability reconciliations (taxes, benefits, garnishments if any).\nEnsure accurate reporting from HR, support onboarding/offboarding payroll changes and deductions—ensuring changes are reflected correctly and on time.\nMaintain controls and confidentiality for payroll data; ensure clean audit trails.\nAP / Spend Control\nManage AP workflow: coding, approvals, payment scheduling, and vendor management, including vendor files, W-9’s and payment terms\nSchedule payments to protect cash while maintaining vendor health and operational continuity.\nHelp enforce spending discipline and purchase approvals\nClose Readiness & Financial Reporting (with Outside CPA)\nMaintain QuickBooks hygiene: reconciliations, correct coding, classes/projects/jobs as needed, and documentation.\nPrepare CPA-ready month-end schedules (bank/CC recs, AR/AP, accrual support, prepaids, payroll tie-outs).\nProduce monthly leadership reporting: P&L, balance sheet, cash movement summary, and variance notes.\nMaintain QuickBooks hygiene: reconciliations, correct coding, classes/projects/jobs as needed, and documentation.\nPrepare CPA-ready month-end schedules (bank/CC recs, AR/AP, accrual support, prepaids, payroll tie-outs).\nProduce monthly leadership reporting: P&L, balance sheet, cash movement summary, and variance notes.\nSystems & Process Improvement\nOwn QuickBooks hygiene: chart of accounts, classes, projects, customer/job setup\nImprove workflows to reduce cycle time and errors\nPerform annual internal audit as preparation for tax prep\nSupport annual tax prep with external partners\n\nKey KPIs\nMonth-end close completed by 5th business day\nPayroll submission to Intuit on time: 100% (prepared and approved by Wednesday prior to Friday payroll)\nPayroll accuracy: 99.5% with zero preventable off-cycle corrections\nPayroll tax compliance: 100% on-time filings and deposits; zero penalties/interest\nPayroll reconciliation: completed within 2 business days after each payroll\nForecast accuracy (weekly cash): + 5% variance\nWeeks 1–2: ±5% or ±$150k\nWeeks 3–6: ±10% or ±$250k\nWeeks 7–13: ±15% or ±$350k\nAny variance > $150k must be explained in the weekly update by named line items (e.g., ‘Invoice X delayed 7 days’, Payroll tax debit hit early’), and whether it was on the receivables ‘watch list’.”\nAR aging: % current / % >30 / % >60\nAP timeliness: no late fees / missed critical payments\nBank/CC reconciled weekly and fully reconciled monthly by 5th business day\n\nRequirements\n5–8+ years in finance/accounting roles with hands-on ownership of cash, AR/AP, and close readiness\nAbility to maintain complete confidentiality and\nStrong QuickBooks experience (Desktop Enterprise preferred)\nProven experience owning invoicing + collections and driving AR discipline\nProven experience owning payroll + payroll taxes (Intuit experience a plus)\nStrong Excel/Sheets skills (cash models, trackers, clean reporting)\nHigh integrity, strong follow-through, proactive communicator\nGovernment clearance Secret required\nNice-to-haves\nExperience in government contracting\nFamiliarity with revenue recognition concepts\nAbout nFocus Solutions\nnFocus Solutions is dedicated to the development of innovative technologies and intelligent business solutions for the public sector. We are a leading provider of applications, services, and technologies that nonprofit organizations, communities, first responders and government agencies rely on to deliver services to the public at large. Our high-quality data management and analysis software enable our clients to achieve clear, well-defined results that change the world.\n\nAt nFocus Solutions, we are committed to a diverse and inclusive workforce. We believe that great minds think differently. We value diversity of backgrounds, beliefs, and interests, and we recognize diversity as an important source of innovation. nFocus Solutions is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.","company":"Nfocussolutions","rawCompany":"nfocussolutions","city":"Phoenix","state":"AZ","isRemote":false,"isActive":false,"createdAt":"2026-04-14T10:44:01.396Z","occupations":[{"code":"11-3031.00","title":"Financial Managers","slug":"financial-managers"},{"code":"13-2011.00","title":"Accountants and Auditors","slug":"accountants-and-auditors"},{"code":"11-3031.01","title":"Treasurers and Controllers","slug":"treasurers-and-controllers"}],"industries":[{"code":"541219","title":"Other Accounting Services","slug":"other-accounting-services"},{"code":"921130","title":"Public Finance Activities","slug":"public-finance-activities"},{"code":"541214","title":"Payroll Services","slug":"payroll-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Finance Manager","description":"Phoenix, AZ\nFull Time\nManager/Supervisor\n\nFinance Manager (Cash Flow + Payroll Operations Focus (Gov FFP)\n\nTitle: Finance Manager\nReports to: President / CEO\nLocation: Phoenix Office / Onsite\nType: Full-time\n\nWhy this role exists\nThe Company needs a finance leader who turns day-to-day transactions into clear cash visibility, accurate reporting, and operational control. This role owns the rhythm of finance: AR, AP, internal payroll + payroll taxes, month-end closing, cash forecast, and leadership-ready financials.\n\nWhat success looks like (first 90 days)\nCash forecast produced weekly, accurate within an agreed variance range\nAR is current and disciplined (billing sent on time, collections routine active)\nPayroll is executed flawlessly: prepared for Intuit Tues/Wed ahead of Friday payroll, with clean reconciliations and tax compliance\nMonth-end close is consistent and on schedule\nLeadership receives a simple weekly dashboard: cash, AR, AP, payroll timing, runway\nNo surprises: issues are flagged early with options, not excuses\n\nResponsibilities\nCash & Forecasting (Weekly Operating Cadence)\nOwn weekly cash forecast (13-week rolling) + monthly outlook\nRun a weekly finance cadence with leadership covering cash, AR, AP, payroll timing, and upcoming obligations.\nMaintain visibility into payroll timing, vendor obligations, and receivables\nCreate scenario models (best/base/worst) to support decisions\nAR / Revenue Operations\nEnsure invoicing is accurate, complete, and delivered on time\nTrack collections and follow up with customers professionally\nReconcile revenue with contracts / milestones where applicable\nGovernment FFP Billing, Invoicing & Collections\nOwn end-to-end FFP invoicing: accuracy, timeliness, required documentation, delivery, and proof of submission.\nMaintain billing schedules aligned to contract terms and internal performance/milestones.\nOwn collections and AR discipline: consistent follow-up cadence, escalation path, dispute log, and resolution tracking.\nEnsure cash receipts are tracked and applied correctly; keep AR clean and current in QuickBooks.\nPayroll & Payroll Taxes (Internal Ownership)\nOwn end-to-end bi-weekly payroll prepared in-house and submitted to Intuit on Tuesday/Wednesday for the Friday payroll run.\nCollect, validate, and lock payroll inputs by deadline (hours, PTO, adjustments), ensuring complete accuracy prior to submission.\nMaintain and enforce a documented payroll calendar (cutoffs, approval dates, submission dates, pay dates).\nReview payroll register prior to submission (rate changes, deductions, reimbursements, new hires/terminations) and obtain required approvals.\nOwn payroll taxes end-to-end: ensure proper setup, timely filings, timely deposits, and accurate quarterly/annual reporting (W-2s / 1099 coordination as applicable).\nReconcile payroll each cycle: tie payroll registers to bank withdrawals and post clean journal entries; maintain payroll liability reconciliations (taxes, benefits, garnishments if any).\nEnsure accurate reporting from HR, support onboarding/offboarding payroll changes and deductions—ensuring changes are reflected correctly and on time.\nMaintain controls and confidentiality for payroll data; ensure clean audit trails.\nAP / Spend Control\nManage AP workflow: coding, approvals, payment scheduling, and vendor management, including vendor files, W-9’s and payment terms\nSchedule payments to protect cash while maintaining vendor health and operational continuity.\nHelp enforce spending discipline and purchase approvals\nClose Readiness & Financial Reporting (with Outside CPA)\nMaintain QuickBooks hygiene: reconciliations, correct coding, classes/projects/jobs as needed, and documentation.\nPrepare CPA-ready month-end schedules (bank/CC recs, AR/AP, accrual support, prepaids, payroll tie-outs).\nProduce monthly leadership reporting: P&L, balance sheet, cash movement summary, and variance notes.\nMaintain QuickBooks hygiene: reconciliations, correct coding, classes/projects/jobs as needed, and documentation.\nPrepare CPA-ready month-end schedules (bank/CC recs, AR/AP, accrual support, prepaids, payroll tie-outs).\nProduce monthly leadership reporting: P&L, balance sheet, cash movement summary, and variance notes.\nSystems & Process Improvement\nOwn QuickBooks hygiene: chart of accounts, classes, projects, customer/job setup\nImprove workflows to reduce cycle time and errors\nPerform annual internal audit as preparation for tax prep\nSupport annual tax prep with external partners\n\nKey KPIs\nMonth-end close completed by 5th business day\nPayroll submission to Intuit on time: 100% (prepared and approved by Wednesday prior to Friday payroll)\nPayroll accuracy: 99.5% with zero preventable off-cycle corrections\nPayroll tax compliance: 100% on-time filings and deposits; zero penalties/interest\nPayroll reconciliation: completed within 2 business days after each payroll\nForecast accuracy (weekly cash): + 5% variance\nWeeks 1–2: ±5% or ±$150k\nWeeks 3–6: ±10% or ±$250k\nWeeks 7–13: ±15% or ±$350k\nAny variance > $150k must be explained in the weekly update by named line items (e.g., ‘Invoice X delayed 7 days’, Payroll tax debit hit early’), and whether it was on the receivables ‘watch list’.”\nAR aging: % current / % >30 / % >60\nAP timeliness: no late fees / missed critical payments\nBank/CC reconciled weekly and fully reconciled monthly by 5th business day\n\nRequirements\n5–8+ years in finance/accounting roles with hands-on ownership of cash, AR/AP, and close readiness\nAbility to maintain complete confidentiality and\nStrong QuickBooks experience (Desktop Enterprise preferred)\nProven experience owning invoicing + collections and driving AR discipline\nProven experience owning payroll + payroll taxes (Intuit experience a plus)\nStrong Excel/Sheets skills (cash models, trackers, clean reporting)\nHigh integrity, strong follow-through, proactive communicator\nGovernment clearance Secret required\nNice-to-haves\nExperience in government contracting\nFamiliarity with revenue recognition concepts\nAbout nFocus Solutions\nnFocus Solutions is dedicated to the development of innovative technologies and intelligent business solutions for the public sector. We are a leading provider of applications, services, and technologies that nonprofit organizations, communities, first responders and government agencies rely on to deliver services to the public at large. Our high-quality data management and analysis software enable our clients to achieve clear, well-defined results that change the world.\n\nAt nFocus Solutions, we are committed to a diverse and inclusive workforce. We believe that great minds think differently. We value diversity of backgrounds, beliefs, and interests, and we recognize diversity as an important source of innovation. nFocus Solutions is an equal opportunity employer and does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.","datePosted":"2026-04-14T10:44:01.396Z","dateModified":"2026-04-14T10:44:01.396Z","hiringOrganization":{"@type":"Organization","name":"Nfocussolutions","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Phoenix","addressRegion":"AZ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"cbbbcadf1aae8aa4e4eb1f22"},"url":"https://jobsearcher.com/jobs/cbbbcadf1aae8aa4e4eb1f22"}}