{"schemaVersion":"jobsearcher.job.v1","id":"cb85091b4d6e60152c5988ee","url":"https://jobsearcher.com/jobs/cb85091b4d6e60152c5988ee","canonicalUrl":"https://jobsearcher.com/jobs/cb85091b4d6e60152c5988ee","title":"Executive Assistant","description":"Precision Point Staffing Pay Range This range is provided by Precision Point Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.\r\nBase Pay Range $45.00/hr - $53.00/hr\r\nThis is a six-month contract with the likelihood of either extension or conversion.\r\nMust be able to go into the office once a week.\r\nJob Summary We are seeking a highly skilled Executive Assistant to provide administrative support to the CEO in a fast-paced and dynamic life sciences/biotech company. The ideal candidate will be proactive, organized, and able to handle a variety of tasks with discretion, efficiency, and professionalism. This role requires a deep understanding of executive-level support, including calendar management, travel coordination, document preparation, and liaison duties, all while maintaining a positive, professional office environment.\r\nKey Responsibilities Calendar Management & Scheduling:\r\nMaintain the CEO's calendar, managing internal and external meetings, appointments, and events.\r\nPrioritize meeting requests and ensure effective time management for the CEO's busy schedule.\r\nTravel Coordination\r\nArrange complex domestic and international travel, including flights, ground transportation, hotel accommodations, and meal reservations.\r\nPrepare detailed itineraries and identify cost-efficient travel options.\r\nAct as the primary point of contact for external travel partners, such as hotels, airlines, and frequent traveler programs.\r\nRecruitment Support\r\nCoordinate candidate interviews in collaboration with HR for Clinical and Technical Operations roles.\r\nOrganize and manage the execution of non-disclosure agreements (NDAs) for candidates and partners.\r\nVisitor & Office Coordination:\r\nServe as the primary host for visitors, candidates, and employees, ensuring a welcoming and efficient experience.\r\nMaintain a positive office environment and manage office resources, including kitchen supplies, snacks, and beverages.\r\nDocument & Presentation Preparation:\r\nPrepare business documents, including PowerPoint presentations, meeting agendas, and other materials for advisory, Board, and external meetings.\r\nEnsure the accurate categorization, reconciliation, and processing of executive team members' expense reports.\r\nAdditional Administrative Tasks\r\nProvide backup support for the Office Manager, ensuring smooth day-to-day operations.\r\nEnsure daily office upkeep, such as printing conference room calendars and ordering supplies.\r\nExperience 8+ years of administrative experience supporting executive-level roles, preferably in a fast-paced life sciences or biotech environment.\r\nMust have previous experience supporting the CEO.\r\nSkills Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), video conferencing platforms (Zoom, Teams), and cloud storage applications.\r\nExperience with calendaring systems and database applications is essential.\r\nAbility to manage multiple tasks, set priorities, and meet deadlines in a dynamic, team-oriented environment.\r\nExcellent interpersonal, communication, and organizational skills.\r\nAttributes Strong attention to detail and ability to exercise discretion and sound judgment.\r\nProven ability to handle confidential information with the utmost professionalism.\r\nSelf-starter who can independently manage time and workload effectively.\r\nPositive, approachable demeanor with a focus on maintaining a professional office environment.\r\nAbility to work on-site at the company's Redwood City office three days a week, with the option for remote work two days a week.\r\nAdditional Skills (Preferred but Not Required) Knowledge of life sciences industry terminology and practices.\r\nExperience supporting a CEO or senior executive in a fast-paced, growth-oriented company.\r\nSeniority Level Associate\r\nEmployment Type Contract\r\nJob Function Administrative\r\nJ-18808-Ljbffr","company":"Precision Point Staffing","rawCompany":"precision point staffing","city":"Berkeley","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-09-06T12:55:17.142Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561320","title":"Temporary Help Services","slug":"temporary-help-services"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Precision Point Staffing Pay Range This range is provided by Precision Point Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.\r\nBase Pay Range $45.00/hr - $53.00/hr\r\nThis is a six-month contract with the likelihood of either extension or conversion.\r\nMust be able to go into the office once a week.\r\nJob Summary We are seeking a highly skilled Executive Assistant to provide administrative support to the CEO in a fast-paced and dynamic life sciences/biotech company. The ideal candidate will be proactive, organized, and able to handle a variety of tasks with discretion, efficiency, and professionalism. This role requires a deep understanding of executive-level support, including calendar management, travel coordination, document preparation, and liaison duties, all while maintaining a positive, professional office environment.\r\nKey Responsibilities Calendar Management & Scheduling:\r\nMaintain the CEO's calendar, managing internal and external meetings, appointments, and events.\r\nPrioritize meeting requests and ensure effective time management for the CEO's busy schedule.\r\nTravel Coordination\r\nArrange complex domestic and international travel, including flights, ground transportation, hotel accommodations, and meal reservations.\r\nPrepare detailed itineraries and identify cost-efficient travel options.\r\nAct as the primary point of contact for external travel partners, such as hotels, airlines, and frequent traveler programs.\r\nRecruitment Support\r\nCoordinate candidate interviews in collaboration with HR for Clinical and Technical Operations roles.\r\nOrganize and manage the execution of non-disclosure agreements (NDAs) for candidates and partners.\r\nVisitor & Office Coordination:\r\nServe as the primary host for visitors, candidates, and employees, ensuring a welcoming and efficient experience.\r\nMaintain a positive office environment and manage office resources, including kitchen supplies, snacks, and beverages.\r\nDocument & Presentation Preparation:\r\nPrepare business documents, including PowerPoint presentations, meeting agendas, and other materials for advisory, Board, and external meetings.\r\nEnsure the accurate categorization, reconciliation, and processing of executive team members' expense reports.\r\nAdditional Administrative Tasks\r\nProvide backup support for the Office Manager, ensuring smooth day-to-day operations.\r\nEnsure daily office upkeep, such as printing conference room calendars and ordering supplies.\r\nExperience 8+ years of administrative experience supporting executive-level roles, preferably in a fast-paced life sciences or biotech environment.\r\nMust have previous experience supporting the CEO.\r\nSkills Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), video conferencing platforms (Zoom, Teams), and cloud storage applications.\r\nExperience with calendaring systems and database applications is essential.\r\nAbility to manage multiple tasks, set priorities, and meet deadlines in a dynamic, team-oriented environment.\r\nExcellent interpersonal, communication, and organizational skills.\r\nAttributes Strong attention to detail and ability to exercise discretion and sound judgment.\r\nProven ability to handle confidential information with the utmost professionalism.\r\nSelf-starter who can independently manage time and workload effectively.\r\nPositive, approachable demeanor with a focus on maintaining a professional office environment.\r\nAbility to work on-site at the company's Redwood City office three days a week, with the option for remote work two days a week.\r\nAdditional Skills (Preferred but Not Required) Knowledge of life sciences industry terminology and practices.\r\nExperience supporting a CEO or senior executive in a fast-paced, growth-oriented company.\r\nSeniority Level Associate\r\nEmployment Type Contract\r\nJob Function Administrative\r\nJ-18808-Ljbffr","datePosted":"2026-09-06T12:55:17.142Z","dateModified":"2026-09-06T12:55:17.142Z","hiringOrganization":{"@type":"Organization","name":"Precision Point Staffing","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Berkeley","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"cb85091b4d6e60152c5988ee"},"url":"https://jobsearcher.com/jobs/cb85091b4d6e60152c5988ee"}}