Construction & Property Operations Coordinator / Assistant Project Manager

Company: Grand Home Investments Location: Piscataway, NJ Job Type: Full-Time Pay: $25–$35 per hour, based on experience Schedule: Monday–Friday, with some Saturdays as needed Work Setup: Hybrid at times, with required job site visits and local driving Reports To: CEO and Project ManagerAbout Grand Home InvestmentsGrand Home Investments is a growing real estate construction and property investment company based in Piscataway, NJ. We work on new construction homes, renovations, additions, flips, and rental property operations.We are looking for a reliable, organized, and motivated person to help manage day-to-day construction coordination, property operations, material ordering, job site check-ins, vendor communication, utility coordination, inspections, and administrative tracking.This is a fast-paced small business environment with strong room for growth. The right person will have the opportunity to take on more responsibility over time and grow into a larger project management or operations management role.Position OverviewWe are seeking a Construction & Property Operations Coordinator / Assistant Project Manager to support construction projects and property operations across multiple job sites and rental properties.This role is ideal for someone with experience in construction, property management, operations, purchasing, or assistant project management. The right candidate should be able to stay organized, follow up consistently, communicate with vendors and contractors, and help keep projects and properties running smoothly.This position will work closely with the CEO and Project Manager to help reduce day-to-day pressure on leadership and improve company systems, communication, and accountability.Key ResponsibilitiesConstruction CoordinationSupport daily construction activities across multiple projects.Track project progress and report updates to the CEO and Project Manager.Visit job sites to check status, identify issues, and communicate needs.Coordinate with subcontractors, laborers, vendors, suppliers, and field teams.Help make sure projects stay on schedule and issues are addressed quickly.Assist with scheduling inspections, deliveries, labor, and subcontractor work.Follow up on pending construction tasks and deadlines.Material Ordering & ProcurementSource, order, and track materials needed for ongoing construction projects.Order from Home Depot, lumber yards, supply houses, wholesalers, and specialty vendors.Compare pricing, availability, delivery timelines, and quality between suppliers.Track deliveries, backorders, returns, missing items, and receipts.Coordinate with field teams to make sure materials are available before crews need them.Help reduce last-minute emergency purchases and project delays.Build relationships with reliable suppliers and vendors.Property Operations & Rental OversightHelp monitor rental units and company-owned properties.Coordinate maintenance requests and property repairs.Support tenant move-ins, move-outs, and transition-related tasks.Communicate with vendors, maintenance teams, and service providers.Help keep rental properties organized, compliant, and properly maintained.Track property-related tasks, repairs, and follow-ups.Utilities ManagementStart, stop, or transfer utilities for properties and job sites.Coordinate with utility companies for service issues, new installations, shutoffs, and transfers.Track utility account status, service appointments, and pending issues.Help make sure properties and job sites have active utilities when needed.Insurance CoordinationAssist with property insurance matters, renewals, documentation, and claims.Communicate with insurance providers when needed.Track policy information, claim updates, and required documentation.Help organize insurance-related records for properties and projects.Municipal Inspection & Compliance SchedulingSchedule township inspections for construction projects.Coordinate CO, COH, rental compliance, and municipal inspection appointments.Follow up with township offices, inspectors, and project teams.Track inspection dates, results, corrections, and reinspection needs.Support permit, engineering, and township-related follow-ups when needed.Vendor & Contractor CommunicationCoordinate with subcontractors, vendors, suppliers, maintenance teams, and specialty trades.Follow up on pricing, scheduling, deliveries, service calls, and open tasks.Help ensure vendors and contractors show up on time and complete assigned work.Keep communication organized between the office, job sites, and property operations.Administrative Reporting & SystemsMaintain logs, schedules, task lists, and documentation for projects and properties.Use Google Sheets, Excel, email, calendars, and other tools to track work.Help create better systems, checklists, and workflows for the company.Provide regular updates to the CEO and Project Manager.Track open items, urgent issues, deadlines, and completed tasks.Handle additional duties as needed in a fast-moving small business environment.Qualifications1–3 years of experience in construction, property management, assistant project management, purchasing, operations, or a related field.Experience with residential construction preferred, including new construction, renovations, additions, and flips.Experience with rental properties, maintenance coordination, utilities, insurance, or municipal inspections is a plus.Basic understanding of construction phases, job site needs, materials, vendors, and subcontractors.Strong communication, scheduling, and follow-up skills.Ability to manage multiple tasks across different properties and job sites.Comfortable calling vendors, utility companies, township offices, subcontractors, suppliers, and service providers.Experience with Google Sheets, Excel, email, calendars, and basic project tracking tools.Experience with construction or property management software is a plus.Valid driver’s license and reliable vehicle required.Degree preferred, but strong field knowledge and relevant experience may be accepted in place of a degree.Ideal CandidateThe ideal candidate is organized, reliable, proactive, and comfortable working in a fast-paced construction and property operations environment.We are looking for someone who can:Follow up without being reminded.Stay organized across multiple projects and properties.Communicate clearly with workers, vendors, suppliers, tenants, township offices, and management.Handle both field-related and office-related responsibilities.Help bring structure to a growing company.Take ownership of tasks and solve problems quickly.Grow into a larger operations or project management role over time.Compensation & BenefitsPay: $25–$35 per hour, based on experience.Gas reimbursement for job-related driving.Project completion bonuses based on timing, performance, and project results.Growth opportunities as the company expands.Opportunity to work closely with ownership and learn construction, development, and property operations.Growth OpportunityThis role has strong growth potential for the right person. As Grand Home Investments continues to grow, this position can develop into a larger role such as Project Manager, Operations Manager, Property Operations Manager, or General Manager.We are looking for someone who wants to grow with the business, take ownership, and become an important part of the company’s long-term success.