Real Estate Transaction Coordinator

The Roberts Williams Team is an ambitious group of top-producing real estate sales professionals focused on the The Villages community and surrounding areas. Led by Matt Roberts, Guy Williams Jr., and Debbie Roberts, we have been the top-selling REALTOR team in The Villages community since 2020. The team's Mission is “to provide service so great, customers can't help but tell everyone they know about us.” To that end, we are looking for like-minded support staff to help streamline our processes and ensure the best possible experience for our customers. We are currently seeking a motivated and detail-oriented Real Estate Transaction Coordinator to join our team and help streamline our transaction processes. The right candidate will exhibit our Core Values of “Excellence, Integrity, Friendliness, and Fun.” They will be the kind of person who enjoys a challenging and fast-paced work environment where each member holds themselves and each other to a high standard. We work hard, actively seek constructive feedback, and care deeply about one another. And when we meet our goals, we celebrate together. Job Summary/Responsibilities: Supervise all administrative duties for home buyer and seller transactions from contract to close Track transaction activities and submit documentation to the office broker for file compliance Communicate and follow-up with our sales staff, title/escrow, lenders, appraisers, contractors, and others to ensure a timely closing for each customer Review purchase & sale agreements and other real estate forms for correct signatures and dates, obtain approval, and send to the appropriate parties Aid real estate agents, customers, lenders, and title companies with paperwork and ensure the completion of all contractual obligations Ensure inspections and appraisals are scheduled, track and report completion of necessary repairs Deliver weekly updates to customers, lenders, agents, and other pertinent parties during the transaction Inform agents regarding any problems or issues that need to be handled Enter customer information into the CRM and ensure information is up to date, including updating mailing addresses after closing Maintain organized files and elevate the team office organization and logistics Implement special projects from team leaders as needed Ensure unity of brand, messaging, and style across all communication mediums Always have a good attitude and foster customer loyalty through exceptional customer interactions. Qualifications: Proven experience as a transaction coordinator or similar role in real estate or office administration. Excellent organizational and multitasking skills. Exceptional communication skills, both written and verbal. Ability to work independently and as part of a team. Team player with a positive attitude and strong work ethic Computer proficiency-experience with Spreadsheets and CRM/Database organization is a PLUS! Detail-oriented with a focus on accuracy and timeliness-must be thorough and LOVE checklists! Strong problem-solving skills and a proactive, growth/learner mindset Service-based attitude with the ability to handle strong personalities Must have a CAN and WILL DO attitude. This person will be willing to help out wherever needed to help the team succeed. A real estate license is a plus, but not required. Applicants should enjoy helping people and continually learning how to streamline our processes. They will relish the opportunity to take on greater responsibilities and will be eager to demonstrate their ability to push the team closer to achieving its goals, as well as being deeply committed to the team achieving greater levels of success. As you succeed in the role, you may have opportunities to grow and increase your responsibility and income. What We Offer: Competitive salary and paid time off after probationary period. Opportunities for professional development and growth. A collaborative and supportive work environment. How to Apply:Please submit your resume and a cover letter detailing your relevant experience to support@robertswilliamsteam.com. Join us at the Roberts Williams Team at RE/MAX Premier Realty and help us make every real estate transaction a seamless experience for our customers! The Roberts Williams Team is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Job Type: Full-time Pay: $35,000.00 - $42,000.00 per year Benefits: Paid time off Professional development assistance Schedule: 8 hour shift Day shift Monday to Friday License/Certification: Driver's License (Preferred) Shift availability: Day Shift (Preferred) Ability to Relocate: Wildwood, FL 34785: Relocate before starting work (Required) Work Location: In person