Administrative Assistant - Hematology Oncology

Administrative Assistant - Hematology Oncology Apply! Apply! Position DetailsDepartment: PCMG-MAIN | Hematology and OncologyLocation: PhoenixShift: Mon-Fri, Days, 8am-5pmCategory: Administrative SupportPosting #: 1016332Employee Type: Full-TimePosition SummaryPosting Note: Job Title: Administrative Assistant – Hematology/Oncology DepartmentLocation: 1919 E Thomas Rd, Phoenix, AZ 85016Schedule: Full-Time, Monday–Friday, 8:00 AM – 4:30 PMWork Setting: Fully in-officePosition Summary:We are seeking a reliable and detail-oriented Administrative Assistant to support our Hematology/Oncology Department. This role is essential in ensuring smooth daily operations by providing high-level administrative support to clinical and leadership staff. The ideal candidate is organized, professional, and comfortable working in a fast-paced healthcare environment.Key Responsibilities:Provide administrative support to department staff, including scheduling, correspondence, and document preparationMaintain and organize records, reports, and departmental filesCoordinate meetings, prepare agendas, and assist with presentationsServe as a point of contact for internal and external communicationsAssist with data entry, tracking, and reporting using Microsoft Office toolsSupport special projects and departmental initiatives as neededRequired Qualifications:Education:High School Diploma or equivalentExperience:Minimum Of Three (3) Years Of Administrative Support ExperienceAn Associate’s degree in Business or a related field may substitute for one (1) year of experienceSpecial Skills:Proficiency in a Windows-based environmentStrong working knowledge of Microsoft Office Suite, with emphasis on:WordExcelPowerPointVisioExcellent organizational, communication, and time management skillsAbility to handle sensitive information with confidentialityThe Administrative Assistant provides administrative support and organization to department directors. The Administrative Assistant also performs a variety of administrative support functions for a department to provide for efficient, effective and customer service-focused operations.Position Duties Assists in tracking and updating annual operational budget. Prepares, codes and tracks requests for payments to ensure proper accounting of funds in accordance with budget. Maintains inventory levels of standard office supplies and materials, initiating requests, as appropriate. Assists visitors, patients, families and others with hospital related inquiries/concerns; refers to appropriate resource or authority, as necessary. Composes correspondence and independently generates other communications, including, but not limited to, e-mails, newsletters, reports, mailings, flyers and brochures through effective use of appropriate software application and/or media. Maintains confidential departmental employee files and records to ensure consistently current and accurate documentation. Prepares agendas and minutes of a variety of meetings, creates and maintains current calendar of meetings and notifies participants of changes to ensure timely communication. Provides administrative support to the department and coordinates and organizes office workflow and communications, including phone management, e-mail correspondence, file maintenance and standard mail collection/distribution to provide for optimum efficiency. Performs miscellaneous job related duties as requested. Phoenix Children's Mission, Vision, & ValuesMissionTo advance hope, healing and the best healthcare for children and their familiesVisionPhoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.We realize this vision by:Offering the most comprehensive care across ages, communities and specialtiesInvesting in innovative research, including emerging treatments, tools and technologiesAdvancing education and training to shape the next generation of clinical leadersAdvocating for the health and well-being of children and familiesValuesWe place children and families at the center of all we doWe deliver exceptional care, every day and in every wayWe collaborate with colleagues, partners and communities to amplify our impactWe set the standards of pediatric healthcare today, and innovate for the futureWe are accountable for making the highest quality care accessible and affordableApply for this position?First Name *Last Name *Phone *Email Address *Good News! Your email account already has already been registered. Provide your password for quicker access.Password *You must login to continue!Forgot your password? - You may click here to reset it.Resume Upload *Note, ONLY 1 attachment will be visible to system per applicant for all applications per active profile. When you upload your resume, our system will attempt to update your profile here, which may overwrite previously completed fields. The attached file is accepted as the resume. It is also allowable to combine both the resume (positioned first in the file) followed by a cover letter into the one file attachment. Please upload a PDF or DOCX version of your resume. Resumes created in Mac Pages should be exported as PDF before uploading or drag your file to this boxAre you a current or former employee? *PCH Network ID:PCH Password:SSN:DOB:×Desired pay?How did you hear about this position? College/University Event Direct Mail Employee Referral Internal Transfer Job Board Job Fair Journal Newspaper Open House Professional Association Radio Retained to Agency PCH Website Social Media (FB, Twitter, LinkedIn) OtherWho referred you * Which department do they work in? Do you know their phone number/email?Position Qualifications Please review the following qualifications and specify whether you meet each of the requirements listed.Education Do you meet this requirement or have the ability to obtain itwithin the timeframe listed in the requirement? High School Diploma or equivalentRequiredYes NoExperience Do you meet this requirement or have the ability to obtain itwithin the timeframe listed in the requirement? Three (3) years of administrative support experience (Associates in Business or related field may substitute for one year of experience)RequiredYes NoSpecial Skills Do you meet this requirement or have the ability to obtain itwithin the timeframe listed in the requirement? Experience in a Windows environment that includes the use of MS Office Suite of products with an emphasis on Word, PowerPoint, Visio and Excel.RequiredYes NoPhysical Requirements & Occupational Exposure/Risk Potential Physical Requirement - Sitting - Frequently Physical Requirement - Standing - Frequently Physical Requirement - Stooping/crouching/kneeling/crawling - Occasionally Physical Requirement - Talking - Constantly Physical Requirement - Walking - Frequently Physical Requirement - Use of keyboard, mouse and/or computer equipment - Constantly Physical Requirement - Lift up to 35 pounds without assistance - Occasionally Occupational Exposure/Risk Potential - Inside office environment - Applicable Occupational Exposure/Risk Potential - Outdoor weather conditions - Not Applicable Occupational Exposure/Risk Potential - Extreme temperatures - Not Applicable Occupational Exposure/Risk Potential - Confined areas - Applicable Occupational Exposure/Risk Potential - High places - Not Applicable Occupational Exposure/Risk Potential - Extreme noise levels - Not Applicable Occupational Exposure/Risk Potential - Airborne communicable diseases - Not Applicable Occupational Exposure/Risk Potential - Bloodborne pathogens or bodily fluid - Not Applicable Occupational Exposure/Risk Potential - Fumes or airborne particles - Not Applicable Occupational Exposure/Risk Potential - Hazardous materials exposure - Not Applicable Occupational Exposure/Risk Potential - Radiation exposure - Not Applicable Occupational Exposure/Risk Potential - Toxic or caustic chemicals - Not ApplicableI have reviewed the qualifications, physical requirements and occupational exposure/risk potential for this position and wish to applyI Agree