{"schemaVersion":"jobsearcher.job.v1","id":"ca9f1e4e961fc36b0abb97db","url":"https://jobsearcher.com/jobs/ca9f1e4e961fc36b0abb97db","canonicalUrl":"https://jobsearcher.com/jobs/ca9f1e4e961fc36b0abb97db","title":"Executive Assistant","description":"Description:\nPlease note: This is an in-office position located in Springfield, Illinois\nAbout Us:\nAt INB, your career is more than a job; it’s a chance to make a difference. As a locally owned, community-focused bank, we help individuals and businesses reach their financial goals through personalized service and trusted relationships. Our team is built on care, creativity, teamwork, balance, smart work, and enthusiasm. Join us and be part of a purpose-driven culture that makes a positive impact every day.\nJob Summary\nThe Executive Assistant provides high-level administrative and organizational support to the Chief Executive Officer, Executive Leadership Team, and Board of Directors. This position is responsible for coordinating executive operations, corporate governance activities, Board administration, shareholder communications, and regulatory reporting while maintaining the highest level of professionalism and confidentiality.\nThe Executive Assistant serves as a trusted partner to executive leadership, ensuring the efficient coordination of meetings, strategic initiatives, corporate records, and special projects while acting as a liaison with directors, shareholders, regulators, employees, and external business partners.\nThis is an in-office position, regular attendance in the office is required.\nRequirements:\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily as well as other duties that are assigned. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nKey Responsibilities:\nProvide executive administrative support to the CEO and Executive Leadership Team, including calendar management, meeting preparation, travel coordination, and confidential correspondence.\nAs acting Assistant Secretary of the Board, the position coordinates Board of Directors and committee meetings by preparing agendas, meeting materials, recording minutes, and maintaining official corporate records.\nSupport corporate governance activities including Board resolutions, policy administration, regulatory filings, and annual corporate documentation.\nAdminister shareholder records, stock ownership documentation, dividend communications, proxy materials, and Annual Shareholder Meeting activities.\nCoordinate executive and Board communications while maintaining strict confidentiality.\nPrepare professional correspondence, presentations, reports, and executive meeting materials.\nAssist with regulatory examinations, internal and external audits, and corporate reporting requirements.\nCoordinate special projects, executive events, and cross-functional initiatives.\nMaintain corporate records and ensure accurate documentation in accordance with organizational and regulatory requirements.\nPerform other duties and special projects as assigned.\nQualifications\nEducation\nAssociate’s degree in business administration or related field preferred. Equivalent combination of education and experience will be considered.\nExperience\nFive or more years of progressively responsible executive administrative experience.\nExperience supporting senior executives or Boards of Directors preferred.\nBanking, financial services, legal, or other regulated industry experience strongly preferred.\nExperience handling confidential information and multiple competing priorities.\nKnowledge, Skills & Abilities\nExceptional organizational and time management skills.\nStrong written, verbal, and interpersonal communication abilities.\nExcellent attention to detail and accuracy.\nAbility to manage multiple priorities in a fast-paced environment.\nHigh level of professionalism, discretion, and sound judgment.\nAdvanced proficiency with Microsoft Office Suite.\nAbility to build positive working relationships with executives, directors, employees, and external stakeholders.\nAbility to work independently while exercising initiative and critical thinking.\nPhysical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is required to regularly lift and/or move up to 10 pounds. Long periods of sitting or standing in front of computer monitor. Use of hands to maintain desktop/laptop computer systems.\nSalary: $65,000.00 to $80,000.00 annually.\nThe estimated hiring range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications, and other job-related reasons.\nGroup Insurance Benefits and Plans\nINB provides health, dental, vision, and life insurance benefits to all full-time employees. Coverage is also extended to their eligible dependents. Active employees make premium contributions based on plan selections. Please click the link below for all benefits that are offered.\nhttps://www.inb.com/Resources/9f1b90c4-905c-4cd7-9dee-afd9937ab37a/INB%20employee%20benefit%20flier%202025.pdf\nThe above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions.\nADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for American with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.\nINB, N.A. is committed to Equal Employment Opportunity with respect to recruitment, hiring, training, promotion, and other terms and conditions of employment. It is INB's policy to afford equal opportunity to all employees and applicants for employment without regard to race, creed, color, sex, sexual orientation, age, marital status, national origin, disability, religion, veteran status, or any other basis prohibited by law. The EEO Law poster is available here: Know Your Rights: Workplace discrimination is illegal","company":"Inb","rawCompany":"inb","city":"Springfield","state":"IL","isRemote":false,"isActive":false,"createdAt":"2026-08-11T16:31:16.852Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"522110","title":"Commercial Banking","slug":"commercial-banking"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"551111","title":"Offices of Bank Holding Companies","slug":"offices-of-bank-holding-companies"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Description:\nPlease note: This is an in-office position located in Springfield, Illinois\nAbout Us:\nAt INB, your career is more than a job; it’s a chance to make a difference. As a locally owned, community-focused bank, we help individuals and businesses reach their financial goals through personalized service and trusted relationships. Our team is built on care, creativity, teamwork, balance, smart work, and enthusiasm. Join us and be part of a purpose-driven culture that makes a positive impact every day.\nJob Summary\nThe Executive Assistant provides high-level administrative and organizational support to the Chief Executive Officer, Executive Leadership Team, and Board of Directors. This position is responsible for coordinating executive operations, corporate governance activities, Board administration, shareholder communications, and regulatory reporting while maintaining the highest level of professionalism and confidentiality.\nThe Executive Assistant serves as a trusted partner to executive leadership, ensuring the efficient coordination of meetings, strategic initiatives, corporate records, and special projects while acting as a liaison with directors, shareholders, regulators, employees, and external business partners.\nThis is an in-office position, regular attendance in the office is required.\nRequirements:\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily as well as other duties that are assigned. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\nKey Responsibilities:\nProvide executive administrative support to the CEO and Executive Leadership Team, including calendar management, meeting preparation, travel coordination, and confidential correspondence.\nAs acting Assistant Secretary of the Board, the position coordinates Board of Directors and committee meetings by preparing agendas, meeting materials, recording minutes, and maintaining official corporate records.\nSupport corporate governance activities including Board resolutions, policy administration, regulatory filings, and annual corporate documentation.\nAdminister shareholder records, stock ownership documentation, dividend communications, proxy materials, and Annual Shareholder Meeting activities.\nCoordinate executive and Board communications while maintaining strict confidentiality.\nPrepare professional correspondence, presentations, reports, and executive meeting materials.\nAssist with regulatory examinations, internal and external audits, and corporate reporting requirements.\nCoordinate special projects, executive events, and cross-functional initiatives.\nMaintain corporate records and ensure accurate documentation in accordance with organizational and regulatory requirements.\nPerform other duties and special projects as assigned.\nQualifications\nEducation\nAssociate’s degree in business administration or related field preferred. Equivalent combination of education and experience will be considered.\nExperience\nFive or more years of progressively responsible executive administrative experience.\nExperience supporting senior executives or Boards of Directors preferred.\nBanking, financial services, legal, or other regulated industry experience strongly preferred.\nExperience handling confidential information and multiple competing priorities.\nKnowledge, Skills & Abilities\nExceptional organizational and time management skills.\nStrong written, verbal, and interpersonal communication abilities.\nExcellent attention to detail and accuracy.\nAbility to manage multiple priorities in a fast-paced environment.\nHigh level of professionalism, discretion, and sound judgment.\nAdvanced proficiency with Microsoft Office Suite.\nAbility to build positive working relationships with executives, directors, employees, and external stakeholders.\nAbility to work independently while exercising initiative and critical thinking.\nPhysical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is required to regularly lift and/or move up to 10 pounds. Long periods of sitting or standing in front of computer monitor. Use of hands to maintain desktop/laptop computer systems.\nSalary: $65,000.00 to $80,000.00 annually.\nThe estimated hiring range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications, and other job-related reasons.\nGroup Insurance Benefits and Plans\nINB provides health, dental, vision, and life insurance benefits to all full-time employees. Coverage is also extended to their eligible dependents. Active employees make premium contributions based on plan selections. Please click the link below for all benefits that are offered.\nhttps://www.inb.com/Resources/9f1b90c4-905c-4cd7-9dee-afd9937ab37a/INB%20employee%20benefit%20flier%202025.pdf\nThe above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, or working conditions.\nADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for American with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.\nINB, N.A. is committed to Equal Employment Opportunity with respect to recruitment, hiring, training, promotion, and other terms and conditions of employment. It is INB's policy to afford equal opportunity to all employees and applicants for employment without regard to race, creed, color, sex, sexual orientation, age, marital status, national origin, disability, religion, veteran status, or any other basis prohibited by law. The EEO Law poster is available here: Know Your Rights: Workplace discrimination is illegal","datePosted":"2026-08-11T16:31:16.852Z","dateModified":"2026-08-11T16:31:16.852Z","hiringOrganization":{"@type":"Organization","name":"Inb","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Springfield","addressRegion":"IL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ca9f1e4e961fc36b0abb97db"},"url":"https://jobsearcher.com/jobs/ca9f1e4e961fc36b0abb97db"}}