{"schemaVersion":"jobsearcher.job.v1","id":"ca4706563d8405fafb051d9e","url":"https://jobsearcher.com/jobs/ca4706563d8405fafb051d9e","canonicalUrl":"https://jobsearcher.com/jobs/ca4706563d8405fafb051d9e","title":"Executive Assistant","description":"About Aeronet Worldwide\n\nAeronet Worldwide is an international and domestic freight forwarder and third-party logistics (3PL) provider with 45 years in business. We move freight for customers in the electric vehicle, automotive, and government/military sectors, and we pride ourselves on responsive, hands-on service.\n\nRole summary\n\nThe Executive Assistant keeps the Director of Sales organized, prepared and focused on selling. You will own the Director's calendar, inbox and files, run the administrative side of international quoting and tracking, and turn meetings into completed action items.\n\nThis is a hybrid executive-assistant and sales-support role. You will also build rate sheets, presentations and spreadsheets, and research prospective clients and 4PL partners.\n\nKey responsibilities\nCalendar and meetings\nOrganize and manage the Director's schedule, protecting time for client work and travel\nSchedule internal and client meetings, coordinating across time zones\nTake clear notes in meetings and circulate them promptly\nSend meeting follow-ups that confirm decisions, owners and due dates\nTrack action items and push owners until each one is complete\nEmail and file management\nOrganize the Director's inbox and keep it at a manageable level\nSet up and maintain filters and rules so priority client email surfaces first\nOrganize digital folders, Google Docs and the shared drive with a consistent naming structure\nBuild and maintain a master folder of frequently requested documents, including W-9s, powers of attorney (POAs), bank information and other onboarding paperwork\nInternational operations support\nDrive fast turnaround on international freight quotes, coordinating with operations and carriers\nMonitor international shipments and provide tracking updates to the Director and clients\nBuild and update customer rate sheets\nReporting and presentations\nPrepare and submit expense reports accurately and on time\nCreate PowerPoint presentations for client meetings, pitches and internal reviews\nBuild and maintain Excel spreadsheets for pricing, pipeline and reporting\nResearch\nResearch current and prospective clients ahead of meetings and pitches\nResearch 4PL providers and potential partners, summarizing capabilities and fit\nQualifications\nRequired\n2+ years as an executive assistant, sales coordinator or similar support role\nAdvanced skills in Microsoft Outlook, Excel and PowerPoint\nWorking knowledge of Google Workspace (Docs, Sheets, Drive)\nExperience managing a busy executive's calendar and inbox\nPreferred\nExperience in freight forwarding, 3PL, logistics or supply chain\nFamiliarity with international shipping terms, quoting and shipment tracking\nExposure to CRM systems and sales reporting\nAssociate's or bachelor's degree in business, logistics or a related field\nSkills and attributes\nHighly organized, with strong attention to detail\nProactive: anticipates needs and follows up without being asked\nComfortable holding colleagues accountable for deadlines\nClear, professional written and verbal communication\nDiscreet with confidential financial, legal and client information\nAble to juggle shifting priorities in a fast-paced sales environment\nWhat success looks like\nThe Director's calendar, inbox and files are organized and current every day\nInternational quotes go out quickly and clients get timely tracking updates\nEvery meeting has notes and a follow-up, and action items close on schedule\nExpense reports are submitted on time with no rework\nThe Director walks into every client meeting with research and materials ready\n\nCompensation:\n\nThe pay range for this role is $28 -$36 per hour.\n\nActual compensation is based on many factors including but not limited to depth of experience, skill level, ability, knowledge, education, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.\n\nWe also offer:\n\n401K\nDental insurance\nHealth insurance\nPaid time off\nVision insurance\n\nWork Location: In person","company":"Aeronet","rawCompany":"aeronet","city":"Compton","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-10-25T09:11:58.057Z","occupations":[{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6012.00","title":"Legal Secretaries and Administrative Assistants","slug":"legal-secretaries-and-administrative-assistants"}],"industries":[{"code":"488510","title":"Freight Transportation Arrangement","slug":"freight-transportation-arrangement"},{"code":"488999","title":"All Other Support Activities for Transportation","slug":"all-other-support-activities-for-transportation"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"About Aeronet Worldwide\n\nAeronet Worldwide is an international and domestic freight forwarder and third-party logistics (3PL) provider with 45 years in business. We move freight for customers in the electric vehicle, automotive, and government/military sectors, and we pride ourselves on responsive, hands-on service.\n\nRole summary\n\nThe Executive Assistant keeps the Director of Sales organized, prepared and focused on selling. You will own the Director's calendar, inbox and files, run the administrative side of international quoting and tracking, and turn meetings into completed action items.\n\nThis is a hybrid executive-assistant and sales-support role. You will also build rate sheets, presentations and spreadsheets, and research prospective clients and 4PL partners.\n\nKey responsibilities\nCalendar and meetings\nOrganize and manage the Director's schedule, protecting time for client work and travel\nSchedule internal and client meetings, coordinating across time zones\nTake clear notes in meetings and circulate them promptly\nSend meeting follow-ups that confirm decisions, owners and due dates\nTrack action items and push owners until each one is complete\nEmail and file management\nOrganize the Director's inbox and keep it at a manageable level\nSet up and maintain filters and rules so priority client email surfaces first\nOrganize digital folders, Google Docs and the shared drive with a consistent naming structure\nBuild and maintain a master folder of frequently requested documents, including W-9s, powers of attorney (POAs), bank information and other onboarding paperwork\nInternational operations support\nDrive fast turnaround on international freight quotes, coordinating with operations and carriers\nMonitor international shipments and provide tracking updates to the Director and clients\nBuild and update customer rate sheets\nReporting and presentations\nPrepare and submit expense reports accurately and on time\nCreate PowerPoint presentations for client meetings, pitches and internal reviews\nBuild and maintain Excel spreadsheets for pricing, pipeline and reporting\nResearch\nResearch current and prospective clients ahead of meetings and pitches\nResearch 4PL providers and potential partners, summarizing capabilities and fit\nQualifications\nRequired\n2+ years as an executive assistant, sales coordinator or similar support role\nAdvanced skills in Microsoft Outlook, Excel and PowerPoint\nWorking knowledge of Google Workspace (Docs, Sheets, Drive)\nExperience managing a busy executive's calendar and inbox\nPreferred\nExperience in freight forwarding, 3PL, logistics or supply chain\nFamiliarity with international shipping terms, quoting and shipment tracking\nExposure to CRM systems and sales reporting\nAssociate's or bachelor's degree in business, logistics or a related field\nSkills and attributes\nHighly organized, with strong attention to detail\nProactive: anticipates needs and follows up without being asked\nComfortable holding colleagues accountable for deadlines\nClear, professional written and verbal communication\nDiscreet with confidential financial, legal and client information\nAble to juggle shifting priorities in a fast-paced sales environment\nWhat success looks like\nThe Director's calendar, inbox and files are organized and current every day\nInternational quotes go out quickly and clients get timely tracking updates\nEvery meeting has notes and a follow-up, and action items close on schedule\nExpense reports are submitted on time with no rework\nThe Director walks into every client meeting with research and materials ready\n\nCompensation:\n\nThe pay range for this role is $28 -$36 per hour.\n\nActual compensation is based on many factors including but not limited to depth of experience, skill level, ability, knowledge, education, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.\n\nWe also offer:\n\n401K\nDental insurance\nHealth insurance\nPaid time off\nVision insurance\n\nWork Location: In person","datePosted":"2026-10-25T09:11:58.057Z","dateModified":"2026-10-25T09:11:58.057Z","hiringOrganization":{"@type":"Organization","name":"Aeronet","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Compton","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"ca4706563d8405fafb051d9e"},"url":"https://jobsearcher.com/jobs/ca4706563d8405fafb051d9e"}}