Office Assistant, Capital Planning and Facilities

Job no: 498142Work type: Full TimeLocation: Jacksonville, AL (Main Campus)Categories: StaffDepartmentCapital Planning and FacilitiesRequested Start DateJune 1, 2026Salary$31,156.52 annuallyNormal Work Schedule8:00 a.m. – 4:30 p.m. Monday - FridayJob SummaryThe Office Assistant is responsible for performing clerical duties in the administrative offices of Capital Planning and Facilities. This position is will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, processing, creating, and maintaining office records, reports, performing other general office clerk duties and errands, and for disseminating department related information.Job Duties/ResponsibilitiesActs as receptionist; receives; screens and routes visitors, answers routine inquiries by phone or in person or refers to appropriate person.Assists with arranging itineraries, agenda, and meetings as directed.Establishes and maintains hard copy and/or computer-based filing system.Maintains inventory of office supplies and materialsAssists with the maintenance records of equipment and associated contracts.Manages the general email account for Capital Planning and Facilities, ensures accurate and timely responses to all communication received.Receives and ensures timely delivery of work order requests.Receives, sorts according to content, and distributes mail, making final decisions as to which letters can be answered independently by mail or email.Reviews forms and correspondence for accuracy of spelling, punctuation, grammar, spacing, neatness, and general appearance.Duplicates various documents either for processing and/or submission to others; collates and binds for presentation if required.Performs other duties as assigned.Required QualificationsHigh School diploma or equivalent, andMinimum of (1) one year of administrative workRequired DocumentsResumeEmployee BenefitsJSU strives to provide a great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. Benefits include:Retirement PlansAlabama Teacher’s Retirement System (TRS)RSA-1 Deferred Compensation403-B Retirement Annuity (TIAA)Health InsuranceMedical (PEEHIP)Optional plans: vision, dental, flexible spending plan, dependent care, cancer and hospital indemnityLong-term disability and life insuranceTuition assistancePaid and unpaid leaveEmployee Assistance ProgramPrescription assistanceBenefitsFor additional information regarding benefits, please visit our website.Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: https://www.jsu.edu/police/docs/cleryannualreport.pdfEqual Employment Opportunity: Jax State is an Equal Employment and Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.Advertised: May 06 2026 Central Daylight TimeApplications close: May 20 2026 Central Daylight TimeWhatsappFacebookLinkedInEmail App if (typeof SocialShareKit != 'undefined') { SocialShareKit.init({ forceInit: true, reinitialize: true, selector: '.social-share-kit .ssk' }); }