{"schemaVersion":"jobsearcher.job.v1","id":"c949621055ca3a231329514c","url":"https://jobsearcher.com/jobs/c949621055ca3a231329514c","canonicalUrl":"https://jobsearcher.com/jobs/c949621055ca3a231329514c","title":"Program Assistant","description":"Do Work That Matters. In a Culture That Means It.\r\nBe part of a team that values connection, accountability, and real impact.\r\nWhy Access?\r\nBecause how we work matters just as much as what we do. At Access, our Culture Playbook isn't a poster on the wall – it's how we show up for each other and for the people we support.\r\nYou'll be part of a team that is:\r\nClear about expectations\r\nSupportive and accountable\r\nFocused on outcomes that matter to people.\r\nAnd committed to helping people live the healthiest and fullest lives possible – while making sure out staff can do the same.\r\nLocation: Middletown, NY\r\nSchedule: Monday–Friday, 8:00 AM–4:30 PM\r\nPay Rate: $18.00/hour\r\nMake a Difference Behind the Scenes Are you organized, dependable, and someone who enjoys being the person others can count on? Do you like a fast-paced workday where no two hours are exactly alike?\r\nAs a Program Assistant , you'll play an important role in keeping our program running smoothly and helping our staff and the people we serve get the support they need. From coordinating appointments and maintaining accurate records to assisting with intake, answering questions, and keeping information moving, your work will have a direct impact on the quality of services we provide.\r\nThis is a great opportunity for someone who enjoys multitasking, problem-solving, working with people, and staying organized in a busy environment.\r\nWhat You'll Do Every day brings something different. Your responsibilities may include:\r\nBe a welcoming first point of contact by answering, screening, and directing phone calls.\r\nSupport staff and the people we serve by responding to questions, needs, and requests with professionalism and care.\r\nKeep information accurate and up to date through daily data entry, EHR updates, filing, faxing, and maintaining records.\r\nCoordinate doctor's appointments and help make sure important services and follow-ups stay on track.\r\nPrepare daily and weekly reports that help our teams stay informed and organized.\r\nAssist with intake screenings and help welcome new clients into our programs.\r\nSupport client enrollment and discharge processes , helping ensure transitions are handled accurately and respectfully.\r\nAccept and process payments while maintaining accuracy and confidentiality.\r\nKeep the office running smoothly by ordering office supplies and helping with day-to-day administrative needs.\r\nAssist with technology and system-related needs , communicating effectively with system users about technical and business issues.\r\nTake on additional assignments as program needs evolve.\r\nWhat Makes Someone Successful in This Role? You'll thrive in this position if you are someone who:\r\nIs highly organized and takes pride in getting the details right.\r\nCan juggle multiple priorities without losing track of what matters.\r\nCommunicates clearly and treats everyone with respect.\r\nEnjoys helping others and providing excellent customer service.\r\nStays calm, professional, and solution-focused during stressful situations.\r\nIs comfortable learning new systems, technology, and processes.\r\nCan adapt quickly when priorities change.\r\nEnjoys being part of a team and contributing wherever help is needed.\r\nQualifications Preferred Experience\r\nTwo years of related experience preferred.\r\nProficiency with Microsoft Word, Excel, and Outlook .\r\nHands-on experience with network administration or technical systems is a plus.\r\nAbility to communicate effectively with system users regarding technical and business needs.\r\nWhat You Bring to the Team We're looking for someone who combines people skills with organizational and technical abilities . You don't have to know everything on day one — but you should be comfortable learning, asking questions, solving problems, and taking ownership of your responsibilities.\r\nMost importantly, you should understand that every phone call, appointment, data entry task, report, and interaction helps our team provide better services to the people in our community.\r\nPhysical Characteristics This position requires the ability to\r\nSit or stand at a computer for extended periods.\r\nWork effectively in an open-space office environment.\r\nMove throughout the workday and, when needed, follow people served throughout the community.\r\nWork alongside coworkers in close proximity.\r\nNavigate tight spaces as needed to perform job responsibilities.\r\nOccasional lifting of > 25+ pounds\r\nMust be capable to sit or stand in front of a computer for long-periods of time\r\nMust be capable to move throughout work day and follow people served throughout community\r\nWork alongside co-workers within 3 feet\r\nMust be able to move in tight spaces\r\nAn Equal Opportunity Employer, including disability and Veterans\r\nJ-18808-Ljbffr","company":"Access Services","rawCompany":"access services","city":"Middletown","state":"NJ","isRemote":false,"isActive":false,"createdAt":"2026-08-18T00:48:07.158Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6013.00","title":"Medical Secretaries and Administrative Assistants","slug":"medical-secretaries-and-administrative-assistants"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"624190","title":"Other Individual and Family Services","slug":"other-individual-and-family-services"},{"code":"813410","title":"Civic and Social Organizations","slug":"civic-and-social-organizations"},{"code":"621420","title":"Outpatient Mental Health and Substance Abuse Centers","slug":"outpatient-mental-health-and-substance-abuse-centers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Assistant","description":"Do Work That Matters. In a Culture That Means It.\r\nBe part of a team that values connection, accountability, and real impact.\r\nWhy Access?\r\nBecause how we work matters just as much as what we do. At Access, our Culture Playbook isn't a poster on the wall – it's how we show up for each other and for the people we support.\r\nYou'll be part of a team that is:\r\nClear about expectations\r\nSupportive and accountable\r\nFocused on outcomes that matter to people.\r\nAnd committed to helping people live the healthiest and fullest lives possible – while making sure out staff can do the same.\r\nLocation: Middletown, NY\r\nSchedule: Monday–Friday, 8:00 AM–4:30 PM\r\nPay Rate: $18.00/hour\r\nMake a Difference Behind the Scenes Are you organized, dependable, and someone who enjoys being the person others can count on? Do you like a fast-paced workday where no two hours are exactly alike?\r\nAs a Program Assistant , you'll play an important role in keeping our program running smoothly and helping our staff and the people we serve get the support they need. From coordinating appointments and maintaining accurate records to assisting with intake, answering questions, and keeping information moving, your work will have a direct impact on the quality of services we provide.\r\nThis is a great opportunity for someone who enjoys multitasking, problem-solving, working with people, and staying organized in a busy environment.\r\nWhat You'll Do Every day brings something different. Your responsibilities may include:\r\nBe a welcoming first point of contact by answering, screening, and directing phone calls.\r\nSupport staff and the people we serve by responding to questions, needs, and requests with professionalism and care.\r\nKeep information accurate and up to date through daily data entry, EHR updates, filing, faxing, and maintaining records.\r\nCoordinate doctor's appointments and help make sure important services and follow-ups stay on track.\r\nPrepare daily and weekly reports that help our teams stay informed and organized.\r\nAssist with intake screenings and help welcome new clients into our programs.\r\nSupport client enrollment and discharge processes , helping ensure transitions are handled accurately and respectfully.\r\nAccept and process payments while maintaining accuracy and confidentiality.\r\nKeep the office running smoothly by ordering office supplies and helping with day-to-day administrative needs.\r\nAssist with technology and system-related needs , communicating effectively with system users about technical and business issues.\r\nTake on additional assignments as program needs evolve.\r\nWhat Makes Someone Successful in This Role? You'll thrive in this position if you are someone who:\r\nIs highly organized and takes pride in getting the details right.\r\nCan juggle multiple priorities without losing track of what matters.\r\nCommunicates clearly and treats everyone with respect.\r\nEnjoys helping others and providing excellent customer service.\r\nStays calm, professional, and solution-focused during stressful situations.\r\nIs comfortable learning new systems, technology, and processes.\r\nCan adapt quickly when priorities change.\r\nEnjoys being part of a team and contributing wherever help is needed.\r\nQualifications Preferred Experience\r\nTwo years of related experience preferred.\r\nProficiency with Microsoft Word, Excel, and Outlook .\r\nHands-on experience with network administration or technical systems is a plus.\r\nAbility to communicate effectively with system users regarding technical and business needs.\r\nWhat You Bring to the Team We're looking for someone who combines people skills with organizational and technical abilities . You don't have to know everything on day one — but you should be comfortable learning, asking questions, solving problems, and taking ownership of your responsibilities.\r\nMost importantly, you should understand that every phone call, appointment, data entry task, report, and interaction helps our team provide better services to the people in our community.\r\nPhysical Characteristics This position requires the ability to\r\nSit or stand at a computer for extended periods.\r\nWork effectively in an open-space office environment.\r\nMove throughout the workday and, when needed, follow people served throughout the community.\r\nWork alongside coworkers in close proximity.\r\nNavigate tight spaces as needed to perform job responsibilities.\r\nOccasional lifting of > 25+ pounds\r\nMust be capable to sit or stand in front of a computer for long-periods of time\r\nMust be capable to move throughout work day and follow people served throughout community\r\nWork alongside co-workers within 3 feet\r\nMust be able to move in tight spaces\r\nAn Equal Opportunity Employer, including disability and Veterans\r\nJ-18808-Ljbffr","datePosted":"2026-08-18T00:48:07.158Z","dateModified":"2026-08-18T00:48:07.158Z","hiringOrganization":{"@type":"Organization","name":"Access Services","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Middletown","addressRegion":"NJ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"c949621055ca3a231329514c"},"url":"https://jobsearcher.com/jobs/c949621055ca3a231329514c"}}