{"schemaVersion":"jobsearcher.job.v1","id":"c8f703b6f111abbacbdf7c9e","url":"https://jobsearcher.com/jobs/c8f703b6f111abbacbdf7c9e","canonicalUrl":"https://jobsearcher.com/jobs/c8f703b6f111abbacbdf7c9e","title":"Executive Assistant","description":"Title: Office Concierge 2 Montague Location in Brooklyn (Monday, Wednesday and Friday 9am - 5pm)\n(Tuesday and Thursday 11am- 7pm)\nDepartment: Administrative Services\nReports to: Administrative Services Manager\n__________________________________________________________________________________________________\nPosition Summary:\nGraham Windham is looking for an organized, outgoing Receptionist/Office Manager at our Montague Street location in Brooklyn. In this position, you will assist with a variety of clerical and administrative duties. These tasks include but are not limited to greeting clients, answering phones, taking messages, managing email and mail correspondence, and site calendaring. You may also assist with invoicing, and ordering office supplies. Since you will be the first person families/guest see as they walk through our door, we are looking for a welcoming individual who can provide great customer service while maintaining a professional appearance at all times.\nReceptionist/Office Assistant Duties and Responsibilities\nWelcome families and visitors.\nAnswer phones and take messages.\nRespond to emails.\nManage inventory of office supplies.\nPerform other clerical tasks as needed.\nAssist programs with laundry and shower room scheduling.\nReplenishing of community refrigerator/supply/snacks.\nKeeping play area clean and organized.\nOversee locker usage.\nWork in conjunction with cleaning team to ensure site cleanness.\nMaintain open communication with supervisor/leaders in regards to security and maintenance concerns.\nProvide coverage for as needed for neighboring Graham Windham location (1PP).\nConference Room Booking & Guests Services:\nTimely management of conference room accommodations (includes reservation, audio-visual equipment, food service supplies)\nScreens incoming calls, takes phone messages.\nGreets and directs families/guests to the proper areas of service.\nAssist with the set-up and take down conference rooms for meetings.\nInteroffice and External Mail Services\nArrange inter-office mail for messenger service.\nSort, process and distribute mail and incoming mail from Graham-Windham sites.\nQualifications\nHigh school diploma or GED certificate\nAdministrative or clerical experience preferred\nComputer proficiency with Outlook, Word, Excel and Google Docs\nA proven capacity to work inclusively and collaboratively with program, fiscal and administrative leadership, as well as external stakeholders,\nCompetencies & Character Traits:\nHumane leader.\nCommitted to anti-racism and changing structurally racist systems.\nMaintains an uncompromised commitment to integrity.\nEager to self-reflect, demonstrate vulnerability and humility, and make improvements.\nFocuses on possibilities and bringing people together to develop solutions.\nExceptional written and verbal communications skills.\nDemonstrated ability to establish relationships with external and internal constituents.\nDemonstrated coordination, time management and organizational skills.\nBelief in the capacity for human beings to make extraordinary change.\nEmbraces the Graham Pillars of Respect, Grow, Thrive and Lead.\n$47,500 + Potential to Earn Performance Based Merit Award for Eligible Staff + Comprehensive Benefits + Professional Development Opportunities\nGraham Windham offers eligible employees a comprehensive benefit package including medical, dental & vision coverage, paid time off, holiday pay, retirement savings plans (defined contribution pension and 403 (b) thrift), and much more https://www.graham-windham.org/careers/about-our-benefits/\nGraham Windhams Mission Statement\nIn full partnership with families and communities, Graham Windham strives to make a life-altering difference with children, youth and families who are overcoming some of lifes most difficult challenges and obstacles, by helping to build a strong foundation for life: a safe, loving, permanent family and the opportunity and preparation to thrive in school and in the world.\nDisclaimer:\nJob descriptions and specifications are not intended and should not be construed to be an exhaustive list of all responsibilities, skills or working conditions associated with a job. They are intended to be an accurate reflection of the principal requirements of the position\nEOE","company":"Grahamwindham","rawCompany":"grahamwindham","city":"Brooklyn","state":"NY","isRemote":false,"isActive":false,"createdAt":"2026-04-12T20:27:07.826Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9061.00","title":"Office Clerks, General","slug":"office-clerks-general"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"624190","title":"Other Individual and Family Services","slug":"other-individual-and-family-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant","description":"Title: Office Concierge 2 Montague Location in Brooklyn (Monday, Wednesday and Friday 9am - 5pm)\n(Tuesday and Thursday 11am- 7pm)\nDepartment: Administrative Services\nReports to: Administrative Services Manager\n__________________________________________________________________________________________________\nPosition Summary:\nGraham Windham is looking for an organized, outgoing Receptionist/Office Manager at our Montague Street location in Brooklyn. In this position, you will assist with a variety of clerical and administrative duties. These tasks include but are not limited to greeting clients, answering phones, taking messages, managing email and mail correspondence, and site calendaring. You may also assist with invoicing, and ordering office supplies. Since you will be the first person families/guest see as they walk through our door, we are looking for a welcoming individual who can provide great customer service while maintaining a professional appearance at all times.\nReceptionist/Office Assistant Duties and Responsibilities\nWelcome families and visitors.\nAnswer phones and take messages.\nRespond to emails.\nManage inventory of office supplies.\nPerform other clerical tasks as needed.\nAssist programs with laundry and shower room scheduling.\nReplenishing of community refrigerator/supply/snacks.\nKeeping play area clean and organized.\nOversee locker usage.\nWork in conjunction with cleaning team to ensure site cleanness.\nMaintain open communication with supervisor/leaders in regards to security and maintenance concerns.\nProvide coverage for as needed for neighboring Graham Windham location (1PP).\nConference Room Booking & Guests Services:\nTimely management of conference room accommodations (includes reservation, audio-visual equipment, food service supplies)\nScreens incoming calls, takes phone messages.\nGreets and directs families/guests to the proper areas of service.\nAssist with the set-up and take down conference rooms for meetings.\nInteroffice and External Mail Services\nArrange inter-office mail for messenger service.\nSort, process and distribute mail and incoming mail from Graham-Windham sites.\nQualifications\nHigh school diploma or GED certificate\nAdministrative or clerical experience preferred\nComputer proficiency with Outlook, Word, Excel and Google Docs\nA proven capacity to work inclusively and collaboratively with program, fiscal and administrative leadership, as well as external stakeholders,\nCompetencies & Character Traits:\nHumane leader.\nCommitted to anti-racism and changing structurally racist systems.\nMaintains an uncompromised commitment to integrity.\nEager to self-reflect, demonstrate vulnerability and humility, and make improvements.\nFocuses on possibilities and bringing people together to develop solutions.\nExceptional written and verbal communications skills.\nDemonstrated ability to establish relationships with external and internal constituents.\nDemonstrated coordination, time management and organizational skills.\nBelief in the capacity for human beings to make extraordinary change.\nEmbraces the Graham Pillars of Respect, Grow, Thrive and Lead.\n$47,500 + Potential to Earn Performance Based Merit Award for Eligible Staff + Comprehensive Benefits + Professional Development Opportunities\nGraham Windham offers eligible employees a comprehensive benefit package including medical, dental & vision coverage, paid time off, holiday pay, retirement savings plans (defined contribution pension and 403 (b) thrift), and much more https://www.graham-windham.org/careers/about-our-benefits/\nGraham Windhams Mission Statement\nIn full partnership with families and communities, Graham Windham strives to make a life-altering difference with children, youth and families who are overcoming some of lifes most difficult challenges and obstacles, by helping to build a strong foundation for life: a safe, loving, permanent family and the opportunity and preparation to thrive in school and in the world.\nDisclaimer:\nJob descriptions and specifications are not intended and should not be construed to be an exhaustive list of all responsibilities, skills or working conditions associated with a job. They are intended to be an accurate reflection of the principal requirements of the position\nEOE","datePosted":"2026-04-12T20:27:07.826Z","dateModified":"2026-04-12T20:27:07.826Z","hiringOrganization":{"@type":"Organization","name":"Grahamwindham","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Brooklyn","addressRegion":"NY","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"c8f703b6f111abbacbdf7c9e"},"url":"https://jobsearcher.com/jobs/c8f703b6f111abbacbdf7c9e"}}