{"schemaVersion":"jobsearcher.job.v1","id":"c86a4e7b03845c703464c96c","url":"https://jobsearcher.com/jobs/c86a4e7b03845c703464c96c","canonicalUrl":"https://jobsearcher.com/jobs/c86a4e7b03845c703464c96c","title":"Program Manager","description":"Program Manager\nGraduate School\nFull-Time\n$21.28\n\nMontana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.\n\nApplications received by 8/30/2026 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.\n\nReady to shape the future of graduate education under the Big Sky? Montana Tech is hiring a Graduate School Program Manager.\nYou will manage the end-to-end student journey. Key duties include processing applications, managing records, tracking assistantships, and leading graduation checkout.\nWe need a collaborative communicator who excels at data analysis and maintains strict confidentiality. Apply today to join the Montana Tech team!\n\nDuties:\nThis position is responsible for performing diverse and complex operational duties required for the effective functioning of Graduate Student Enrollment and Academic Record Keeping for Montana Tech’s Graduate School. This position must handle inquiries, and be able to effectively communicate—with a diverse population of students, including both domestic and international applicants ensuring student and staff satisfaction. The position must maintain utmost confidentiality of records and information. A successful candidate will have effective and professional communication abilities, including the ability to comprehend, analyze, and interpret complex information and to effectively present information to various university stakeholders including senior leadership, faculty, students, and staff.\nWorking independently, this position administers and improves graduate school functions related to the graduate application process, including receipt, processing, and verification of appropriate application credentials for both domestic and international graduate students. This position ensures efficient transmission and return of complete applications to departmental stakeholders; including driving applications to decision to minimize application response time and drive graduate enrollment growth.\nThis position maintains student records, with utmost accuracy and fidelity. This includes complete student data entry into admissions databases (Banner, Etrieve, CollegeNet). This position implements all Graduate Student course registration, record management, add/drop or withdrawal of courses, program review forms, and faculty committee assignments enhancing data integrity in an effort to assist the Graduate School team in making data driven decisions. The position ensures student eligibility for assistantships and tracks utilization of Graduate Teaching Assistantships in an effort to increase graduate student recruitment.\nThe position analyzes student records and performs regular data queries to inform Graduate School recruitment decision making and improve graduation rates and retention. The position maintains and publishes Graduate School course requirements, and compares requirements to student completions. The position tracks progress toward a degree, and creates alerts to share with Graduate School staff. The position tracks and analyzes quantitative data and monitors progress toward internal performance metrics, including degree completion, time to degree, student retention, ‘at risk’ students, fractional award of full utilization of Graduate Teaching Assistantships.\n\nThe successful candidate must be able to collaborate effectively with others. Working with the business office, financial aid, and the Research Office, the position oversees the awarding and processing of graduate teaching assistantships.\nThe position works collaboratively with all graduate students, and their department leading communications and processing regarding the graduation timeline and deadlines [from Graduation application list]. The position will have administrative oversight of graduation checkout operations as well as be the liaison to the Digital Commons Platform, working to maintain publications and e-thesis uploads, while implementing a publishing delay process and streamlining the graduate student graduation experience. This position will work with Graduate School staff to streamline processes to decrease the administrative burden on faculty and staff by providing general office support and assistance with scheduling related to grad school functions, as well as maintain and update the graduate student handbook.\nThe position communicates with faculty on process changes to increase transparency and efficiency of processes and enhance student experience.\nThe position will be cross-trained in other areas of management of the Graduate School office, including responding to student inquiries, advising on required application credentials, tracking inventory for recruiting materials, data cleaning and entry support, completing national data surveys, administrative support and organization for the Graduate School and Graduate Council, and other duties as assigned. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.\n\nRequired Qualifications:\nBachelors degree from a post-secondary institution or three years operations and project management experience\nDemonstrated experience using database, word processing, excel, e-mail, and internet software\nDemonstrated experience in analysis, design, formatting, and typing, forms, reports, etc.\nStrong communication: Effective and professional communication abilities via verbal, written, and electronic media.\nAbility to comprehend, analyze, and interpret data\nAbility to work within a team, and communicate with stakeholders\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations\nThe requirements listed above are representative of the knowledge, skill, and/or ability required\n.\nPreferred Qualifications:\nBachelors degree from a post-secondary institution\nExperience with graduate student admissions processing\nExperience in a student services and/or enrollment setting\nExperience in student centered customer service\nExperience with Banner, EMP Liaison, and Etrieve\nAbility to effectively present information to various university stakeholders\nPhysical Demands:\nWork requires occasional evenings and weekends.\n\nFor full consideration application materials must be complete.\nPlease include:\nCover letter addressing qualifications,\nResume\nContact information for 3 professional references.\n\nApplication Requirements\n\nFor full consideration application materials must be complete.\n\nAny offer of employment is contingent upon a satisfactory criminal background check.\n\nEqual Opportunity Employer Statement\n\nMontana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.\n\nEmployment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at Montana Tech as legally required (e.g., Form I-9). Montana Tech will require proof of authorization to work in the United States before final hiring.\n\nFurther, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Dept. of State, the University may not be able to offer H-1B sponsorship. Particularly the University is not able to pay the $100,000 payment accompanying new H-1B visa petitions.\n\nVeterans Employment Preference\n\nTo claim veteran's preference please complete the employment (veteran's) preference form located on the employment page and email to humanresources@mtech.edu. You must include the job title of the position in which you are applying.\n\nDownload Employment (Veteran's) Preference Form (PDF)\n\nRequest an Accommodation\n\nTo request an accommodation for the application or interview, please contact Cathy Isakson at 406-496-4380 or email cisakson@mtech.edu\n\nWhy Work at Tech?\n\nHelp meet the changing needs of society by providing a transformative student experience by helping develop leaders for tomorrow by advancing science, engineering and technology.\n\nBenefits Package\n\nIn addition, Montana Tech offers an attractive benefits package* which includes:\n\nMedical, Dental, and Vision Insurance with low deductibles and comprehensive coverage.\nGenerous employer contribution toward monthly health care benefits worth $6.08 per hour.\n5.9% retirement employer contribution for eligible employees\n11 Holidays per year\n3 weeks of Annual Leave to start\nGenerous sick leave policy that can be used for sick children, doctor and dentist appointments as well as bereavement.\n6 credits of coursework free per year (fees not included)\nLife and Disability Insurance\nReduced tuition for dependents after 4 months of employment for eligible employees\nEmployee Assistance and a Wellness Program\nOptional Retirement Plan for eligible employees\nPossible remote work days with supervisor approval and eligible positions.\n\n*Benefits are dependent on position type and terms and conditions of eligibility.\n\nAbout Montana Tech\n\nMontana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.\nFobdfWCi4X","company":"Montanatech","rawCompany":"montanatech","city":"Butte","state":"MT","isRemote":false,"isActive":false,"createdAt":"2026-08-19T17:03:53.158Z","occupations":[{"code":"11-9033.00","title":"Education Administrators, Postsecondary","slug":"education-administrators-postsecondary"},{"code":"11-9039.00","title":"Education Administrators, All Other","slug":"education-administrators-all-other"},{"code":"11-9151.00","title":"Social and Community Service Managers","slug":"social-and-community-service-managers"}],"industries":[{"code":"611310","title":"Colleges, Universities, and Professional Schools","slug":"colleges-universities-and-professional-schools"},{"code":"923110","title":"Administration of Education Programs","slug":"administration-of-education-programs"},{"code":"611210","title":"Junior Colleges","slug":"junior-colleges"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Manager","description":"Program Manager\nGraduate School\nFull-Time\n$21.28\n\nMontana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.\n\nApplications received by 8/30/2026 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.\n\nReady to shape the future of graduate education under the Big Sky? Montana Tech is hiring a Graduate School Program Manager.\nYou will manage the end-to-end student journey. Key duties include processing applications, managing records, tracking assistantships, and leading graduation checkout.\nWe need a collaborative communicator who excels at data analysis and maintains strict confidentiality. Apply today to join the Montana Tech team!\n\nDuties:\nThis position is responsible for performing diverse and complex operational duties required for the effective functioning of Graduate Student Enrollment and Academic Record Keeping for Montana Tech’s Graduate School. This position must handle inquiries, and be able to effectively communicate—with a diverse population of students, including both domestic and international applicants ensuring student and staff satisfaction. The position must maintain utmost confidentiality of records and information. A successful candidate will have effective and professional communication abilities, including the ability to comprehend, analyze, and interpret complex information and to effectively present information to various university stakeholders including senior leadership, faculty, students, and staff.\nWorking independently, this position administers and improves graduate school functions related to the graduate application process, including receipt, processing, and verification of appropriate application credentials for both domestic and international graduate students. This position ensures efficient transmission and return of complete applications to departmental stakeholders; including driving applications to decision to minimize application response time and drive graduate enrollment growth.\nThis position maintains student records, with utmost accuracy and fidelity. This includes complete student data entry into admissions databases (Banner, Etrieve, CollegeNet). This position implements all Graduate Student course registration, record management, add/drop or withdrawal of courses, program review forms, and faculty committee assignments enhancing data integrity in an effort to assist the Graduate School team in making data driven decisions. The position ensures student eligibility for assistantships and tracks utilization of Graduate Teaching Assistantships in an effort to increase graduate student recruitment.\nThe position analyzes student records and performs regular data queries to inform Graduate School recruitment decision making and improve graduation rates and retention. The position maintains and publishes Graduate School course requirements, and compares requirements to student completions. The position tracks progress toward a degree, and creates alerts to share with Graduate School staff. The position tracks and analyzes quantitative data and monitors progress toward internal performance metrics, including degree completion, time to degree, student retention, ‘at risk’ students, fractional award of full utilization of Graduate Teaching Assistantships.\n\nThe successful candidate must be able to collaborate effectively with others. Working with the business office, financial aid, and the Research Office, the position oversees the awarding and processing of graduate teaching assistantships.\nThe position works collaboratively with all graduate students, and their department leading communications and processing regarding the graduation timeline and deadlines [from Graduation application list]. The position will have administrative oversight of graduation checkout operations as well as be the liaison to the Digital Commons Platform, working to maintain publications and e-thesis uploads, while implementing a publishing delay process and streamlining the graduate student graduation experience. This position will work with Graduate School staff to streamline processes to decrease the administrative burden on faculty and staff by providing general office support and assistance with scheduling related to grad school functions, as well as maintain and update the graduate student handbook.\nThe position communicates with faculty on process changes to increase transparency and efficiency of processes and enhance student experience.\nThe position will be cross-trained in other areas of management of the Graduate School office, including responding to student inquiries, advising on required application credentials, tracking inventory for recruiting materials, data cleaning and entry support, completing national data surveys, administrative support and organization for the Graduate School and Graduate Council, and other duties as assigned. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.\n\nRequired Qualifications:\nBachelors degree from a post-secondary institution or three years operations and project management experience\nDemonstrated experience using database, word processing, excel, e-mail, and internet software\nDemonstrated experience in analysis, design, formatting, and typing, forms, reports, etc.\nStrong communication: Effective and professional communication abilities via verbal, written, and electronic media.\nAbility to comprehend, analyze, and interpret data\nAbility to work within a team, and communicate with stakeholders\nTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations\nThe requirements listed above are representative of the knowledge, skill, and/or ability required\n.\nPreferred Qualifications:\nBachelors degree from a post-secondary institution\nExperience with graduate student admissions processing\nExperience in a student services and/or enrollment setting\nExperience in student centered customer service\nExperience with Banner, EMP Liaison, and Etrieve\nAbility to effectively present information to various university stakeholders\nPhysical Demands:\nWork requires occasional evenings and weekends.\n\nFor full consideration application materials must be complete.\nPlease include:\nCover letter addressing qualifications,\nResume\nContact information for 3 professional references.\n\nApplication Requirements\n\nFor full consideration application materials must be complete.\n\nAny offer of employment is contingent upon a satisfactory criminal background check.\n\nEqual Opportunity Employer Statement\n\nMontana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University's mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant's ability to compete in the hiring process or an employee's ability to perform the duties of the job. In compliance with the Montana Veteran's Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.\n\nEmployment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at Montana Tech as legally required (e.g., Form I-9). Montana Tech will require proof of authorization to work in the United States before final hiring.\n\nFurther, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Dept. of State, the University may not be able to offer H-1B sponsorship. Particularly the University is not able to pay the $100,000 payment accompanying new H-1B visa petitions.\n\nVeterans Employment Preference\n\nTo claim veteran's preference please complete the employment (veteran's) preference form located on the employment page and email to humanresources@mtech.edu. You must include the job title of the position in which you are applying.\n\nDownload Employment (Veteran's) Preference Form (PDF)\n\nRequest an Accommodation\n\nTo request an accommodation for the application or interview, please contact Cathy Isakson at 406-496-4380 or email cisakson@mtech.edu\n\nWhy Work at Tech?\n\nHelp meet the changing needs of society by providing a transformative student experience by helping develop leaders for tomorrow by advancing science, engineering and technology.\n\nBenefits Package\n\nIn addition, Montana Tech offers an attractive benefits package* which includes:\n\nMedical, Dental, and Vision Insurance with low deductibles and comprehensive coverage.\nGenerous employer contribution toward monthly health care benefits worth $6.08 per hour.\n5.9% retirement employer contribution for eligible employees\n11 Holidays per year\n3 weeks of Annual Leave to start\nGenerous sick leave policy that can be used for sick children, doctor and dentist appointments as well as bereavement.\n6 credits of coursework free per year (fees not included)\nLife and Disability Insurance\nReduced tuition for dependents after 4 months of employment for eligible employees\nEmployee Assistance and a Wellness Program\nOptional Retirement Plan for eligible employees\nPossible remote work days with supervisor approval and eligible positions.\n\n*Benefits are dependent on position type and terms and conditions of eligibility.\n\nAbout Montana Tech\n\nMontana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.\nFobdfWCi4X","datePosted":"2026-08-19T17:03:53.158Z","dateModified":"2026-08-19T17:03:53.158Z","hiringOrganization":{"@type":"Organization","name":"Montanatech","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Butte","addressRegion":"MT","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"c86a4e7b03845c703464c96c"},"url":"https://jobsearcher.com/jobs/c86a4e7b03845c703464c96c"}}