Executive Assistant - Executive Office

If you are a current University Health or University Health Physicians employee and wish to be considered, you must apply via the internal career site.Please log into myWORKDAY to search for positions and apply.Executive Assistant - Executive Office101 Truman Medical CenterJob LocationUniversity Health Truman Medical CenterKansas City, MissouriDepartmentExecutive OfficePosition TypeFull timeWork Schedule8:00AM - 4:30PMHours Per Week40Job DescriptionWe are seeking a highly organized, detail-oriented Executive Assistant to provide comprehensive administrative support to our executive leadership team. This role is critical in ensuring the smooth operation of executive functions, including calendar management, meeting coordination, travel arrangements, and confidential communications.The ideal candidate thrives in a fast-paced environment, demonstrates sound judgment, and maintains the highest level of professionalism and discretion.What You’ll DoExecutive & Administrative SupportManage executive calendars, scheduling meetings and proactively resolving conflictsCoordinate internal and external meetings, including agendas, materials, catering, and audiovisual needsAttend meetings, record minutes, and track follow-up actionsHandle incoming calls, visitors, and correspondence with professionalismMaintain organized filing systems, including confidential recordsOperations & CoordinationServe as the administrative liaison for committees, leadership, and board-level interactionsManage travel arrangements and expense reimbursementsMaintain office organization and ensure a productive work environmentSupport budgeting, billing, and accounts payable processesPolicy & Compliance SupportAssist in managing and maintaining organizational policies and proceduresCommunicate updates, approvals, and deadlines to stakeholdersEnsure timely uploads and tracking of policy documentationSupport survey protocols for external accreditation agenciesReporting & Data ManagementPrepare reports, presentations, and executive communicationsBuild and maintain spreadsheets, dashboards, and tracking toolsCompile and analyze data for leadership reportingAdditional ResponsibilitiesProvide cross-coverage for administrative staff as neededLead or support special projects with minimal supervisionPromote a culture of quality, safety, compliance, and inclusionWhat You BringRequired QualificationsHigh school diploma or equivalent4+ years of executive assistant or advanced administrative experienceStrong written and verbal communication skillsProfessional presence with a customer-service mindsetAbility to handle confidential information with discretionProven ability to manage multiple priorities in a fast-paced environmentStrong organizational and critical thinking skillsAdvanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Access, Visio)Key Skills & AbilitiesExceptional attention to detail and accuracyAbility to work independently and exercise sound judgmentStrong interpersonal skills with the ability to work across all levels of an organizationExperience managing complex schedules and projects simultaneouslyComfort handling sensitive situations with tact and professionalismWhy Join UsWork closely with executive leadership and gain high-level organizational insightBe a key contributor to operational excellence and strategic initiativesCollaborative, mission-driven environmentOpportunities for growth and professional development