Real Estate Administrative Assistant

IMPORTANT - Watch this quick Loom video on how to get hired:https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0C1 ENGLISH LEVEL IS REQUIRED. THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISHJOB TITLEReal Estate Administrative AssistantJOB IDBRATIA1INDUSTRYReal EstateLOCATIONLATAMJOB STATUSFull TimeWORK SCHEDULE9:00 am to 6:00 pm Monday to Friday EST (Flexible)SALARY$7 - $9 per hourTARGET START DATEASAPROLE OVERVIEWAbout the Client:The client is an experienced real estate professional specializing in REO properties and probate-related real estate services. Their business works closely with banks, asset managers, attorneys, and estate representatives to manage and sell properties that are part of foreclosures or estates. The work is highly deadline-driven and requires careful coordination of inspections, documentation, property management tasks, and communication with multiple stakeholders. The business also provides additional services such as property oversight, maintenance coordination, and estate support for out-of-town property owners.About the Role:We are looking for a highly organized Administrative Assistant who will provide administrative and operational support to a busy real estate broker working with REO properties and probate sales. This role will focus on managing administrative processes, coordinating property-related tasks, maintaining client registrations, and supporting communications with banks, asset managers, attorneys, and other stakeholders. The position requires someone who can stay organized while handling multiple responsibilities, follow detailed processes, and respond quickly when urgent tasks arise. The ideal candidate is proactive, detail-oriented, and capable of helping bring structure to processes while assisting with administrative workflows and documentation of the processes as well.Key ResponsibilitiesAdministrative & Documentation SupportHandle a wide range of administrative tasks related to real estate transactions and property managementAssist with preparing and typing reports such as Broker Price Opinions (BPOs)Organize documentation and maintain accurate records related to properties and transactionsSupport the preparation and submission of reports, photos, and required documentation through client portalsClient Registration & Profile ManagementMaintain and update registrations with existing clients, such as banks and asset managersAssist with registering the business with new clients to expand potential property assignmentsEnsure profiles, credentials, and required documentation remain current with all platforms and clientsTrack insurance documentation and other required compliance informationProperty Coordination & Task TrackingMonitor property-related timelines and ensure inspections and required tasks are completed on scheduleCoordinate with inspectors and vendors to ensure property inspections are ordered and completedUpload inspection results, documentation, and photos into the appropriate systems and portalsHelp identify and escalate property issues such as maintenance needs or damage so appropriate actions can be takenEmail & Communication ManagementReview and organize incoming emails to identify time-sensitive property updates and transaction changesSend communications to agents or stakeholders when updates occur, such as when a property goes under contractProvide instructions related to tasks such as earnest money deposits or transaction updatesSupport general communications related to property coordination and transaction updatesProcess Documentation & SOP DevelopmentAssist in documenting processes and procedures that are currently managed internallyHelp organize operational workflows into written documentation and internal process guidesContribute to building structured SOPs that can support future team growth and trainingProbate Lead Support & Business DevelopmentAssist with managing leads related to probate real estate opportunitiesHelp organize information related to estates, attorneys, and potential clientsSupport follow-up communication with prospects interested in probate servicesQualifications & SkillsHands-on experience working with REO properties, foreclosure processes, BPOs, or asset management workflowsExperience working with REO properties or foreclosure-related real estate processesStrong organizational skills with the ability to manage multiple tasks and deadlines simultaneouslyExcellent written and verbal English communication skillsAbility to work with email, documentation, and online systems to manage property-related tasksStrong attention to detail when handling documentation, inspections, and client requirementsAbility to work independently and remain proactive without needing constant supervisionComfortable handling time-sensitive tasks and responding quickly to urgent updatesStrong problem-solving skills and the ability to think through situations when unexpected issues arisePreferredExperience supporting probate real estate transactions or estate-related property salesExperience working with property inspection processes and documentationBilingual English and Spanish communication skillsPersonality TraitsHighly proactive and able to take initiative when managing responsibilitiesStrong sense of urgency and ability to prioritize time-sensitive tasksDetail-oriented and highly organizedComfortable working in a fast-paced environment where priorities may change quicklySelf-motivated and interested in long-term growth within the roleWilling to contribute ideas and suggest improvements to processes and workflows