Billing Clerk

Job SummaryThe Billing Clerk is responsible for preparing, processing, and managing billing activities for HVAC and construction projects. This role ensures accurate invoicing, contract compliance, and timely billing for service work, maintenance agreements, and construction projects. The ideal candidate has strong attention to detail, experience working with job costing and progress billing, and the ability to collaborate with project managers, service technicians, and accounting teams.Key ResponsibilitiesPrepare and process customer invoices for HVAC service, maintenance, and construction projectsReview work orders, service tickets, and project documentation to ensure billing accuracyGenerate progress billing, time & material invoices, and contract-based billingEnsure invoices comply with contract terms, purchase orders, and project requirementsTrack and bill change orders, additional labor, materials, and equipmentMaintain accurate job costing and project billing recordsCoordinate with project managers, service coordinators, and field technicians to resolve billing discrepanciesSubmit invoices to customers and follow billing schedules and deadlinesAssist with accounts receivable tracking and payment follow-upsMaintain documentation including lien releases, waivers, and compliance documents when requiredSupport month-end closing activities by ensuring all billable work is invoicedMaintain accurate customer records in accounting and ERP systemsProvide billing reports and updates to managementQualifications2+ years of billing experience in HVAC, construction, or service-based industriesKnowledge of construction billing processes (progress billing, AIA billing, T&M billing)Familiarity with job costing and project-based accountingExperience reviewing work orders, service tickets, and purchase ordersProficiency with accounting software or ERP systems (QuickBooks, Sage, Viewpoint, or similar)Strong proficiency in Microsoft ExcelExcellent organizational, communication, and problem-solving skillsAbility to manage multiple projects and billing deadlines simultaneouslyHigh level of accuracy and attention to detailPreferred QualificationsExperience working with HVAC service companies or construction contractorsFamiliarity with AIA billing forms and construction contractsKnowledge of lien waivers and compliance documentationExperience supporting accounts receivable processesKey SkillsConstruction BillingHVAC Service BillingProgress Billing (AIA)Job CostingInvoice ProcessingContract ComplianceAccounts Receivable SupportDocumentation & RecordkeepingEqual Opportunity Employer / Disabled / Protected VeteransThe Know Your Rights poster is available here:https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdfThe pay transparency policy is available here:https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdfFor temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf