Dept Administrator- Mfg Engineering

JOB REQUIREMENTS: ETC is looking for a highly organized, detail-lovingindividual who enjoys keeping things running smoothly! This personhandles everything from coordinating meetings and projects to monitoringexpenses and budgets- no two days are the same! You should becomfortable navigating Microsoft Office tools and using them to createpolished documents and reports. If you\'re a multitasker who thrives ina fast-paced environment, communicates well, and takes pride in stayingone step ahead, this is the job for you! Interested candidates shouldapply or contact Mia Doyle at mia.doyle@etcconnect.com with questions.Representative Responsibilities: Produces and routes correspondence,reports and other documentation Independently creates, compiles,prepares and distributes reports, selecting pertinent information fromvarious resources as requested Monitors the data entry inbox, respondingto and assigning tasks as needed Assigning tickets and tasks in Jira Ifapplicable designs, creates and generates advanced documents and reportsPerforms other clerical and statistical assignments where trust andaccuracy are involved Drafts correspondence as neededBudget/Expense/Variance monitoring as requested Visibility of budgetsand tracks items for manager Expense report, bill and receipt codingMonthly, Quarterly, Annual reporting as required May be responsible forsourcing and ordering parts Provides complex administrative supportwithin Manufacturing Engineering Establishes and maintains files andfiling systems, including Prod_Docs which contains the officialmanufacturing documentation for ETC parts and assemblies Responsible forcopying and laminating projects Reconciles departmental recordsResponsible for maintaining departmental procedures & Works extensivelywithin business system utilized by department Coordinates departmentevents Provides meeting services assistance as requested Coordinatesmeetings, presentations, and events including travel, lodging,transportation, and meals Prepares materials for discussion andpresentation Responsible for taking and publishing meeting minutes formeetings requiring the highest level of confidentiality Follows up onaction items as needed Provides administrative support on specialprojects, including tracking progress & providing reports Responsiblefor handling confidential, proprietary information in a professionalmanner Ability to support international duties in the scope of theposition Coordinates and conducts training as requested May assist withanswering company phone lines May work with internal and externalcustomers to resolve issues If applicable, greets & assists guests in atimely and professional manner Flexibility to move within a pool ofresources to complete tasks in other departments based on company needCompletes other duties as assigned Special projects and requests arecompleted in a timely and positive fashion Senior Level Position: As adepartment Administrator, this position has extensive administrativeexperience. They have established themselves as a leader in theirdiscipline. This position works independently in assignments as well asdecision making At this level, the employee, has developed a largeamount of expertise in the line of work, may be responsible for planningand coordination of assignments for others in the department. Completedwork is reviewed only from an overall standpoint in terms offeasibility, compatibility with other work, or effectiveness in meetingrequirements or expected results. Understands and applies acceptedadministrative specific principles and practices. May mentor otheradministrative assistants with their professional development.\*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: Minimum Qualifications:Associates degree or 3-4 years of increasingly responsible positions inan admin department Experience in a team environment Demonstratedability to consistent y perform the duties of an AdministrativeAssistant II. Demonstrated mastery in business systems (SAP, etc.) ifrequired Ability to interact with other employees, work as a teamAbility to read and understand complex written and verbal instructionsAbility to use advanced functions within Microsoft Word, Excel, Outlook,PowerPoint, etc. Ability to produce documents/reports and createpresentation materials Ability to project a friendly and professionaldemeanor Ability to work well under pressure Excellent communication andinterpersonal skills Proven ability to deal with all levels of personneland maintain strict confidentiality Proven ability to work independentlyProven ability to multitask Excellent organizational skills andattention to detail Analytical skills, ability to understandrelationship between transactions Subject Matter Expert in departmentthey support SAP knowledge preferred Knowledge of specific departmentduties (example Finance, Purchasing, etc.) preferred \*\*\*\*\*APPLICATION INSTRUCTIONS: Apply Online:https://etcconnect.clearcompany.com/careers/jobs/8b89e732-a9fc-55ae-7d68-247f28850361/apply?source=3712423-CS-52595