{"schemaVersion":"jobsearcher.job.v1","id":"c580bb011f0796c1d7f68abf","url":"https://jobsearcher.com/jobs/c580bb011f0796c1d7f68abf","canonicalUrl":"https://jobsearcher.com/jobs/c580bb011f0796c1d7f68abf","title":"Executive Assistant - NIH","description":"Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.\nIf interested, please provide an up-to-date resume.\n\nResponsibilities.\nProvides support for various procurement and administrative tasks.\nSchedule meetings, reserve conference rooms, ensure AV equipment needs are met, inform participants of topics to be discussed, provide background information as needed and attend the meeting and provide meeting minutes as requested.\nIndependently, arrange for staff members to represent the organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.\nProvides executive expertise needed to coordinate, improve, and oversee the overall functioning of the office.\nCoordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks.\nDesign and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.\nGather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies and activities.\nMake recommendations to resolve problems that arise.\nProvide executive expertise needed to coordinate, improve and oversee the overall functioning of the office.\nProvide high-level administrative task support within the Branch.\nGather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvement of business processes.\nSummarize the content of incoming materials, gathered information, or meetings to assist the leadership; coordinate the new information with background office sources; draw attention to important parts or conflicts.\nSchedules and maintains an accurate tracking system of all activities.\nSchedule and maintain tracking system for all activities.\nKeep government abreast of all commitments via the maintenance of daily calendar.\nMaintain databases for tracking, analyzing and reporting of all activities including professional activities, travel and project management.\nStays abreast of and implements current regulations, policies and procedures, and updates staff on relevant information.\nReview and summarize the content of incoming materials, specially gathered information, or meetings.\nCoordinate the new information with background office sources; draw attention to important parts or conflicts.\nPlans and completes various special projects.\nAssist staff to coordinate project management activities, including routine meetings and development of reports.\nConduct computerized searches of library references, scientific publications and other databases.\nExtract and consolidate pertinent information.\nPlan and complete various special projects.\nResearch information requested and provide the information; maintain status of projects; follow up on actions through contact with office staff.\nPerform a variety of complex, specialized support tasks on an ongoing and ad hoc basis.\nArranges conferences and meetings and contacts attending professionals, makes travel arrangements, maintains complex schedules and calendars, and advises staff on the most effective method and format of presentations.\nCoordinate meetings, conference calls, seminars, workshops and courses for staff; schedule conference rooms.\nUpdate/maintain shared calendars; rearrange calendar to accommodate situations of an urgent nature.\nEstablish and prioritize meetings appointment priorities; reschedule or refuse appointments or invitations.\nContact participants and notify them of topics to be discussed.\nSchedule room and audio-visual reservations.\nPrepare agendas, handouts and background materials.\nWork with staff on creation and preparation of presentations and slides; provide task support for presentations and/or handouts (copy, print, distribute, etc.).\nAfter meetings, review the folder/notes for items requiring follow-up action; summarize and distribute minutes.\nInform meeting participants of topics to be discussed, provide background information as needed and attend the meeting and provide meeting minutes as requested.\nCoordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel Form 348, outside activities Form 520, official duty memoranda, training requests, individual mass mailings, correspondence, reports and various forms.\nUpdates databases and spreadsheets and creates reports for management.\nDevelop, maintain and update spreadsheets for personnel, budget and travel actions.\nDevelop and manage databases as needed to track protocol metadata and quality control checks.\nCommunicate with Division staff for edits/revisions to the personnel list and phone directories; distribute updates within and out of PES.\nDevelop and/or complete forms and prepare for staff’s signatures.\nMaintains inventory and initiates purchase requests.\nMaintain office records including office procurements and reimbursement procedures.\nOversee inventory of office supplies.\nPrepare purchase requests, maintenance agreement and draft justification for government signature of needed office supply items.\nCollaborate with administrative staff to ensure that all purchase requests are filled in a timely manner.\nQualifications.\nAssociates Degree\nMS Office skills\nConcur\nSharePoint\nKnowledge of purchasing systems\nGlobal Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.","company":"Global Solutions Network","rawCompany":"global solutions network","city":"Durham","state":"NC","isRemote":false,"isActive":false,"createdAt":"2026-04-12T20:57:17.525Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"921110","title":"Executive Offices","slug":"executive-offices"},{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"},{"code":"923120","title":"Administration of Public Health Programs","slug":"administration-of-public-health-programs"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Executive Assistant - NIH","description":"Global Solutions Network (GSN), a federal government contracting firm, presents this full time, long-term position supporting GSN's customer at the National Institutes of Health (NIH). This position provides a competitive salary and comprehensive benefits.\nIf interested, please provide an up-to-date resume.\n\nResponsibilities.\nProvides support for various procurement and administrative tasks.\nSchedule meetings, reserve conference rooms, ensure AV equipment needs are met, inform participants of topics to be discussed, provide background information as needed and attend the meeting and provide meeting minutes as requested.\nIndependently, arrange for staff members to represent the organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.\nProvides executive expertise needed to coordinate, improve, and oversee the overall functioning of the office.\nCoordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks.\nDesign and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.\nGather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies and activities.\nMake recommendations to resolve problems that arise.\nProvide executive expertise needed to coordinate, improve and oversee the overall functioning of the office.\nProvide high-level administrative task support within the Branch.\nGather, compile, analyze and evaluate data for performance management goals; implement solutions to drive continuous improvement of business processes.\nSummarize the content of incoming materials, gathered information, or meetings to assist the leadership; coordinate the new information with background office sources; draw attention to important parts or conflicts.\nSchedules and maintains an accurate tracking system of all activities.\nSchedule and maintain tracking system for all activities.\nKeep government abreast of all commitments via the maintenance of daily calendar.\nMaintain databases for tracking, analyzing and reporting of all activities including professional activities, travel and project management.\nStays abreast of and implements current regulations, policies and procedures, and updates staff on relevant information.\nReview and summarize the content of incoming materials, specially gathered information, or meetings.\nCoordinate the new information with background office sources; draw attention to important parts or conflicts.\nPlans and completes various special projects.\nAssist staff to coordinate project management activities, including routine meetings and development of reports.\nConduct computerized searches of library references, scientific publications and other databases.\nExtract and consolidate pertinent information.\nPlan and complete various special projects.\nResearch information requested and provide the information; maintain status of projects; follow up on actions through contact with office staff.\nPerform a variety of complex, specialized support tasks on an ongoing and ad hoc basis.\nArranges conferences and meetings and contacts attending professionals, makes travel arrangements, maintains complex schedules and calendars, and advises staff on the most effective method and format of presentations.\nCoordinate meetings, conference calls, seminars, workshops and courses for staff; schedule conference rooms.\nUpdate/maintain shared calendars; rearrange calendar to accommodate situations of an urgent nature.\nEstablish and prioritize meetings appointment priorities; reschedule or refuse appointments or invitations.\nContact participants and notify them of topics to be discussed.\nSchedule room and audio-visual reservations.\nPrepare agendas, handouts and background materials.\nWork with staff on creation and preparation of presentations and slides; provide task support for presentations and/or handouts (copy, print, distribute, etc.).\nAfter meetings, review the folder/notes for items requiring follow-up action; summarize and distribute minutes.\nInform meeting participants of topics to be discussed, provide background information as needed and attend the meeting and provide meeting minutes as requested.\nCoordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel Form 348, outside activities Form 520, official duty memoranda, training requests, individual mass mailings, correspondence, reports and various forms.\nUpdates databases and spreadsheets and creates reports for management.\nDevelop, maintain and update spreadsheets for personnel, budget and travel actions.\nDevelop and manage databases as needed to track protocol metadata and quality control checks.\nCommunicate with Division staff for edits/revisions to the personnel list and phone directories; distribute updates within and out of PES.\nDevelop and/or complete forms and prepare for staff’s signatures.\nMaintains inventory and initiates purchase requests.\nMaintain office records including office procurements and reimbursement procedures.\nOversee inventory of office supplies.\nPrepare purchase requests, maintenance agreement and draft justification for government signature of needed office supply items.\nCollaborate with administrative staff to ensure that all purchase requests are filled in a timely manner.\nQualifications.\nAssociates Degree\nMS Office skills\nConcur\nSharePoint\nKnowledge of purchasing systems\nGlobal Solutions Network, Inc. (GSN) is an Equal Employment Opportunity (EEO) employer. It is the policy of the GSN to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected US veteran or disabled status, or genetic information.","datePosted":"2026-04-12T20:57:17.525Z","dateModified":"2026-04-12T20:57:17.525Z","hiringOrganization":{"@type":"Organization","name":"Global Solutions Network","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Durham","addressRegion":"NC","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"c580bb011f0796c1d7f68abf"},"url":"https://jobsearcher.com/jobs/c580bb011f0796c1d7f68abf"}}