Billing & Accounts Receivable Specialist

Job Overview The Billing & Accounts Receivable Specialist is responsible for overseeing billing operations, contract management, and accounts receivable for the Education, Residential, and ATF programs. This role ensures accurate and timely invoicing, proactive follow-up on outstanding payments, and the maintenance of complete and accurate financial records. The ideal candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment. Responsibilities Utilization of Pennsylvania State systems (HCSIS & PROMISe) to retrieve and enter consumer related billing information. Manage the full accounts receivable process, including invoicing, collections, and account reconciliation. Submit 180-Day Exceptions to the Regional Director when required. Utilize accounting software such as QuickBooks, Sage, Hicx , and other financial systems for data entry and record keeping Perform detailed account analysis to identify discrepancies and resolve billing issues promptly. Prepare journal entries related to revenue recognition and other financial adjustments. Support internal audits by ensuring compliance with internal controls and external regulations. Reconcile accounts payable and receivable to ensure accuracy of financial data. Maintain accurate documentation of all transactions and correspondence related to collections and billing disputes. Complete provider enrollment and revalidation applications in PROMISE Enter new or adjusted rates and authorizations in Setworks Calculate and verify billed units for each individual Manage school district billing for ESY, 1:1, and other services Create bills in SAGE and process remittance advices (RAs) Monitor and follow up on outstanding balances Complete quarterly billing for ATF clients and monitor account balance limits KEY RESPONSIBILITIES General Revalidate each program’s location when required Add new locations and services as needed Education Programs (RSY &ESY) Prepare and distribute annual contracts Process quarterly billing and end-of-term-ESY billing Communicate with school districts regarding unpaid invoices. Adult Training Facility (ATF) Process monthly billing Track units and update spreadsheets weekly Residential Programs Maintain and update spreadsheets Manage monthly billing and yearly contracts Prepare billing for private trips. Additional Responsibilities Maintain client expense accounts. Manage Accounts Receivable (AR) follow-up and reporting. Support other financial tasks as assigned. Qualifications Proven experience in accounting or finance roles with a focus on accounts receivable or billing functions Proficiency with accounting software including QuickBooks, Sage, PeopleSoft, Hicx or similar plat forms is a plus. Strong analytical skills for account analysis, journal entries, and technical accounting tasks. Ability to work independently while managing multiple priorities in a fast-paced environment. Experience in education and non-profit accounting is advantageous. Associate’s degree in Accounting, Billing, or a related field required; Bachelor’s degree preferred. This role is ideal for candidates who are meticulous professionals with a passion for maintaining precise financial records while providing exceptional service. We value individuals committed to integrity, accuracy, and continuous improvement within the financial services sector. Royer-Greaves School for the Blind is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other legally protected status. Job Type: Full-time Pay: $45,000.00 - $50,000.00 per year Benefits: 401(k) Dental insurance Health insurance Life insurance Paid sick time Paid time off Tuition reimbursement Vision insurance Education: Associate (Preferred) Experience: Accounting: 3 years (Preferred) Work Location: In person