{"schemaVersion":"jobsearcher.job.v1","id":"c39cd4dfdb4d4ccbb40034e6","url":"https://jobsearcher.com/jobs/c39cd4dfdb4d4ccbb40034e6","canonicalUrl":"https://jobsearcher.com/jobs/c39cd4dfdb4d4ccbb40034e6","title":"Administrative Assistant","description":"Job Summary:\n\nThe Administrative Assistant (AA) is responsible for providing in-office administrative support to their assigned office, but may also be assigned duties related to a geographical market and/or Geo. Duties assigned will use a variety of administrative systems and follow firm policies and procedures. The AA will be charged with providing administrative support services in accordance with BDO standards and will work with management members (principals and directors), service team or teams, an office or related offices to support, and/or national team or teams as needed. Duties may also include facility related duties, front desk and/or mail room duties.\n\nThis is a variable hybrid role that may require up to full-time, on-site support, based on location and office needs.\n\nJob Duties:\n\nSupports various departments through standardized processing of assigned tasks using various firm systems, tools, and software. Support may include:\nProviding support to an assigned centralized administrative support ticket(s).\nProviding support to another administrative support teams or office.\nProviding support to a national, Geo or market team(s) including the e-filing support for national tax administration team\nProvides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.\nAssists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management. May include various firm/office membership or licenses.\nAssists with new hire onboarding and employee offboarding as directed.\nProvides expense reporting support by submitting an expense report ticket\nCollaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc request\nProduces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.\nHandles related tax support services on a seasonal or as needed basis.\nOther duties as required\n\nQualifications, Knowledge, Skills & Abilities:\n\nEducation:\n\nHigh School Diploma, GED or equivalent, required\nBachelor’s degree, preferred\n\nExperience:\n\nThree (3) or more years of administrative experience, required\nProfessional services firm experience, preferred\n\nSoftware:\n\nAdvanced level of proficiency in Microsoft Office Suite, required\nExperience with firm’s ERP preferred\n\nLanguage:\n\nN/A\n\nOther Knowledge, Skills & Abilities:\n\nAbility to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail\nAdvanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended\nExcellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.\nPossesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations\nConsistently seeks to improve processes\nExcellent organizational skills and detail oriented that enable efficient and effective multi-tasking\nCapable of managing highly confidential information\nAbility to work well with all levels of management as well as outside external clients\nTeam player who is willing to help out as needed\n\nIndividual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.\n\nCalifornia Range: $26.00/hr - $35.00/hr\nColorado Range: $24.00/hr - $38.50/hr\nMaryland Range: $28.00/hr - $32.00/hr\nMinnesota Range: $28.85/hr - $32.70/hr\nNYC/Long Island/Westchester Range: $36.00/hr - $38.50/hr\nVirginia Range: $28.00/hr - $32.00/hr\nWashington Range: $26.00/hr - $35.00/hr\nWashington DC Range: $28.00/hr - $32.00/hr\nAt BDO, how we show up matters. We build strong relationships by supporting one another, our clients, and our communities with care, curiosity, and a commitment to helping one another grow and succeed. Here, you’ll find meaningful work, leaders invested in your success, and opportunities to build a career around what matters most to you.\n\nOur purpose is to be the people our clients count on to grow with confidence and achieve what matters most. Our values guide how we bring that purpose to life each day. Together, they shape how we work with one another, serve our clients, and create meaningful impact.\n\nBDO provides assurance, tax, and advisory services to clients across the U.S. and around the world. No matter your role, you’ll be part of a team helping clients navigate complexity and move forward with clarity.\n\nWe are proud to be an ESOP company, offering participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. As a qualified retirement plan, the ESOP is a meaningful addition to our comprehensive compensation and Total Rewards benefits* offerings. It also reinforces an ownership mindset that strengthens our connection to one another, our clients, and the future we’re building together.\n\nLearn more about our benefits: BDO Total Rewards encompass more than traditional benefits. Click here to find out more !\n\n*Benefits may be subject to eligibility requirements.\n\nEqual Opportunity Employer, including disability/vets\nClick here to find out more !","company":"Bdo","rawCompany":"bdo","city":"Millbrae","state":"CA","isRemote":false,"isActive":true,"createdAt":"2026-10-16T11:33:14.806Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"Job Summary:\n\nThe Administrative Assistant (AA) is responsible for providing in-office administrative support to their assigned office, but may also be assigned duties related to a geographical market and/or Geo. Duties assigned will use a variety of administrative systems and follow firm policies and procedures. The AA will be charged with providing administrative support services in accordance with BDO standards and will work with management members (principals and directors), service team or teams, an office or related offices to support, and/or national team or teams as needed. Duties may also include facility related duties, front desk and/or mail room duties.\n\nThis is a variable hybrid role that may require up to full-time, on-site support, based on location and office needs.\n\nJob Duties:\n\nSupports various departments through standardized processing of assigned tasks using various firm systems, tools, and software. Support may include:\nProviding support to an assigned centralized administrative support ticket(s).\nProviding support to another administrative support teams or office.\nProviding support to a national, Geo or market team(s) including the e-filing support for national tax administration team\nProvides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.\nAssists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management. May include various firm/office membership or licenses.\nAssists with new hire onboarding and employee offboarding as directed.\nProvides expense reporting support by submitting an expense report ticket\nCollaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc request\nProduces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.\nHandles related tax support services on a seasonal or as needed basis.\nOther duties as required\n\nQualifications, Knowledge, Skills & Abilities:\n\nEducation:\n\nHigh School Diploma, GED or equivalent, required\nBachelor’s degree, preferred\n\nExperience:\n\nThree (3) or more years of administrative experience, required\nProfessional services firm experience, preferred\n\nSoftware:\n\nAdvanced level of proficiency in Microsoft Office Suite, required\nExperience with firm’s ERP preferred\n\nLanguage:\n\nN/A\n\nOther Knowledge, Skills & Abilities:\n\nAbility to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail\nAdvanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended\nExcellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.\nPossesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations\nConsistently seeks to improve processes\nExcellent organizational skills and detail oriented that enable efficient and effective multi-tasking\nCapable of managing highly confidential information\nAbility to work well with all levels of management as well as outside external clients\nTeam player who is willing to help out as needed\n\nIndividual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.\n\nCalifornia Range: $26.00/hr - $35.00/hr\nColorado Range: $24.00/hr - $38.50/hr\nMaryland Range: $28.00/hr - $32.00/hr\nMinnesota Range: $28.85/hr - $32.70/hr\nNYC/Long Island/Westchester Range: $36.00/hr - $38.50/hr\nVirginia Range: $28.00/hr - $32.00/hr\nWashington Range: $26.00/hr - $35.00/hr\nWashington DC Range: $28.00/hr - $32.00/hr\nAt BDO, how we show up matters. We build strong relationships by supporting one another, our clients, and our communities with care, curiosity, and a commitment to helping one another grow and succeed. Here, you’ll find meaningful work, leaders invested in your success, and opportunities to build a career around what matters most to you.\n\nOur purpose is to be the people our clients count on to grow with confidence and achieve what matters most. Our values guide how we bring that purpose to life each day. Together, they shape how we work with one another, serve our clients, and create meaningful impact.\n\nBDO provides assurance, tax, and advisory services to clients across the U.S. and around the world. No matter your role, you’ll be part of a team helping clients navigate complexity and move forward with clarity.\n\nWe are proud to be an ESOP company, offering participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. As a qualified retirement plan, the ESOP is a meaningful addition to our comprehensive compensation and Total Rewards benefits* offerings. It also reinforces an ownership mindset that strengthens our connection to one another, our clients, and the future we’re building together.\n\nLearn more about our benefits: BDO Total Rewards encompass more than traditional benefits. Click here to find out more !\n\n*Benefits may be subject to eligibility requirements.\n\nEqual Opportunity Employer, including disability/vets\nClick here to find out more !","datePosted":"2026-10-16T11:33:14.806Z","dateModified":"2026-10-16T11:33:14.806Z","hiringOrganization":{"@type":"Organization","name":"Bdo","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Millbrae","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"c39cd4dfdb4d4ccbb40034e6"},"url":"https://jobsearcher.com/jobs/c39cd4dfdb4d4ccbb40034e6"}}