Administrative Assistant - City Secretary's Office

Administrative AssistantPerforms professional administrative and office support activities for an assigned department. Works independently to coordinate meetings; prepare correspondence; maintain records and files; process invoices and expenditures; respond to public inquiries; and support departmental operations. Provides confidential and complex administrative support requiring sound judgment, organizational skills, and effective communication.Essential functions include receiving and screening telephone calls, correspondence, visitors and customers; composing, typing and editing correspondence, memoranda, reports, and other documents; organizing and maintaining department files, records, logs and databases; coordinating meetings and conferences; preparing reports by gathering necessary information and summarizing data; tracking and processing purchase requisitions, invoices, expenditures and other financial documentation; monitoring office supplies and equipment; assisting in organizing special projects and events; providing excellent customer service to internal and external customers; organizing, evaluating and expediting workload within the department; maintaining confidentiality of sensitive and personal information; operating standard office equipment including computer, printer, copier, scanner, and related systems; and performing related duties as directed when such duties are a logical and appropriate assignment to the position.Regular and timely attendance are required for this position. Interacts professionally and respectfully with the public, coworkers and others in the course of daily work.Skills, knowledge and ability include knowledge of general office policies and procedures; basic computer skills using Microsoft Office projects such as Word and Excel; ability to operate modern office equipment, including computers, printers, copy machines, etc.; ability to type and enter data with speed and accuracy; ability to maintain confidentiality; ability to interact with the public and staff tactfully and professionally; skill in completing multiple tasks simultaneously and meeting deadlines; excellent oral and written communication skills as well as good organization skills; professional, customer-oriented work ethic with a willingness to learn and adapt to an always changing environment; good knowledge of spelling, punctuation, grammar and formatting; and ability to perform basic mathematical calculations.Education, experience and other requirements include a high school diploma or GED plus four years of clerical office experience or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills and abilities to perform the essential functions of the job. Some college preferred. Ability to pass clerical skills test which may include keyboarding, Word, Excel and/or language arts depending upon the position. Must possess a valid Texas driver's license with an acceptable driving record as defined by City policy. Must pass a pre-employment drug screen.