Administrative Assistant

Metairie, LAOrder: 1288198Order Type : DirectHirePosition Summary: 50KProvides administrative support to the VP of Finance & Controller and accounting assistance and support to the Finance Department and Information Technology Department. Includes a wide variety of administrative/clerical type duties.Reporting Relationship:Reports directly to the VP of Finance & ControllerEssential Functions/Responsibilities:Meets assigned target dates and objectives; helps ensure that department quality, service, and productivity standards are metProviding excellent customer service to both internal and external customersPrepares business correspondence, memorandums, forms, and various reportsCourteously handles incoming telephone calls, mail, faxes and sets up department meetings and lunches as directed by, VP of Finance & Controller and VP of Information TechnologyCirculate minutes for approval to Board and Committee membersUpdates power point presentations, meeting agendas and meeting minutes for VP of Finance & ControllerPerforms bank transfers, monitors and reports bank balances dailyServes as an Administrator for the banking platform and responsible for ensuring that roles and responsibilities are up to dateWorks cooperatively with the bank personnel on any banking related issuesMaintains check books in Excel for all companies dailyInput and maintain the logging and collection of letters of credit for reinsurance Sets up and maintains accounting files, transfers files to off-site storage, as necessary, and requests off-site storage files from VendorCoordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessaryPrints all operating checks and obtains second signature approval, if neededElectronically filing of all check registers, check copies and other documents as requested by the Controller, timelyProcesses and notifies the department of updates to Finance Department Accounting ManualProvides assistance to independent auditors, as neededBrings all filings to be mailed by certified mail to the post office