{"schemaVersion":"jobsearcher.job.v1","id":"c093ef79ef32548303f059dd","url":"https://jobsearcher.com/jobs/c093ef79ef32548303f059dd","canonicalUrl":"https://jobsearcher.com/jobs/c093ef79ef32548303f059dd","title":"Operations & Facilities Project Coordinator","description":"*Job Summary*\n\n*Job Title: *Operations & Facilities Project Coordinator\n*Reports to: *Chief Operating Officer\n*Classification: *Full Time, Exempt\n\n*Position Summary*\n\nBasic Home Infusion is a dynamic, growing healthcare organization committed to providing a safe, efficient, and welcoming environment for employees and visitors across its office locations nationwide.\n\nThe Operations & Facilities Project Coordinator plays a critical execution role supporting *project delivery, facilities management, and office operations*. This position serves as a primary point of coordination between internal teams, external vendors, landlords, and the COO to ensure operational initiatives are executed effectively and day‑to‑day office and facility needs are consistently met.\n\nThis is a hands‑on, detail‑oriented role ideal for a junior project manager or operations professional looking to expand into broader operational leadership within a regulated, multi‑site environment.\n\n*CORE RESPONSIBILITIES*\n\n* Serve as the primary point of contact between internal teams, external vendors, and the COO to facilitate clear, timely, and effective communication.\n* Support operational and cross‑functional projects, including office openings, expansions, relocations, lease transitions, and process improvements.\n* Maintain project plans, timelines, task lists, and status updates using designated project management tools.\n* Track deliverables, risks, and dependencies; proactively escalate issues and delays.\n* Coordinate meetings, agendas, action items, and follow‑ups to ensure execution and accountability.\n* Prepare concise status reports and dashboards for leadership review.\n\n*Facilities & Office Operations Management*\n\n* Support day‑to‑day facility and office operations, including cleanliness, security, equipment functionality, and overall workplace readiness.\n* Perform routine facility inspections to ensure health, safety, and operational standards are met.\n* Manage workspace organization, seating arrangements, and allocation of shared resources.\n* Act as the central point of contact for employees regarding office operations and facilities‑related needs.\n* Support onboarding and offboarding logistics, including workspace setup and equipment coordination.\n\n*Vendor & Contractor Coordination*\n\n* Schedule and oversee routine maintenance, repairs, and services with third‑party vendors (e.g., HVAC, cleaning, security, IT support).\n* Manage vendor relationships and contracts, ensuring compliance with service‑level agreements.\n* Act as the primary liaison for facility‑related vendors, coordinating schedules, access, and issue resolution.\n* Maintain documentation related to vendor services, contracts, and renewals.\n\n*Safety, Compliance & Licensing Support*\n\n* Conduct regular inspections to ensure adherence to workplace safety standards, building codes, and regulatory requirements.\n* Manage emergency preparedness protocols, including evacuation plans and emergency contacts.\n* Ensure facility operations comply with local, state, and federal regulations.\n* Monitor and manage the expiration and renewal of licenses for former Pharmacists‑in‑Charge (PIC) across all licensed states, in coordination with Compliance and leadership.\n\n*Inventory, Equipment & Supplies Management*\n\n* Monitor and maintain adequate inventory of office, facility, and operational supplies.\n* Place orders as needed and manage budgets for facility‑related purchases.\n* Oversee the distribution and tracking of nursing and clinical support equipment, including tablets, programmers, and sensors.\n* Maintain accurate logs for equipment assignments, maintenance, and returns.\n\n*Space Planning, Leases & Workplace Optimization*\n\n* Support space planning initiatives, seating assignments, office layout changes, and employee moves.\n* Identify opportunities to improve workspace efficiency, utilization, and employee experience.\n* Support the management of new and existing leases across the country.\n* Collaborate with landlords and leasing companies to coordinate improvements, changes, and timely execution of lease terms.\n\n*Reporting, Budgeting & Documentation*\n\n* Assist with facilities and office operations budgeting and expense tracking.\n* Prepare reports related to maintenance activity, incidents, inspections, and operational costs.\n* Maintain organized documentation for facilities, vendors, leases, compliance, and operational procedures.\n\n*QUALIFICATIONS*\n\n*Education*\n\n* Bachelor’s degree in facilities management, business administration, operations, or a related field preferred.\n\n*Experience*\n\n* 2–3 years of experience in operations coordination, facilities management, office management, or a related role.\n\n*Skills & Competencies*\n\n* Strong organizational and multitasking abilities.\n* Excellent written and verbal communication skills.\n* Knowledge of facilities management and workplace operations best practices.\n* Familiarity with workplace safety regulations and compliance.\n* Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).\n* Proficiency in project management software such as Microsoft Planner and Sharepoint.\n* Ability to manage multiple priorities in a fast‑paced, growth‑oriented environment.\n\n*Working Style & Attributes*\n\n* Detail‑oriented, proactive, and execution‑focused.\n* Comfortable working cross‑functionally and interfacing with senior leadership.\n* Professional, dependable, and service‑oriented.\n* Able to balance administrative responsibilities with project‑based work.\n* Trusted to handle confidential and regulated information.\n\n*Growth Path*\n\nThis role is designed to scale into expanded responsibilities in *project management, operations or facilities management* as the organization continues to grow.\n\nPay: $32.00 - $38.00 per hour\n\nBenefits:\n* 401(k)\n* Dental insurance\n* Flexible schedule\n* Flexible spending account\n* Health insurance\n* Life insurance\n* Vision insurance\n\nWork Location: In person","company":"Basic Home Infusion","rawCompany":"basic home infusion","city":"Wayne","state":"NJ","isRemote":false,"isActive":false,"createdAt":"2026-08-25T13:13:22.292Z","occupations":[{"code":"11-1021.00","title":"General and Operations Managers","slug":"general-and-operations-managers"},{"code":"13-1082.00","title":"Project Management Specialists","slug":"project-management-specialists"},{"code":"11-3013.00","title":"Facilities Managers","slug":"facilities-managers"}],"industries":[{"code":"561210","title":"Facilities Support Services","slug":"facilities-support-services"},{"code":"621111","title":"Offices of Physicians (except Mental Health Specialists)","slug":"offices-of-physicians-except-mental-health-specialists"},{"code":"621498","title":"All Other Outpatient Care Centers","slug":"all-other-outpatient-care-centers"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Operations & Facilities Project Coordinator","description":"*Job Summary*\n\n*Job Title: *Operations & Facilities Project Coordinator\n*Reports to: *Chief Operating Officer\n*Classification: *Full Time, Exempt\n\n*Position Summary*\n\nBasic Home Infusion is a dynamic, growing healthcare organization committed to providing a safe, efficient, and welcoming environment for employees and visitors across its office locations nationwide.\n\nThe Operations & Facilities Project Coordinator plays a critical execution role supporting *project delivery, facilities management, and office operations*. This position serves as a primary point of coordination between internal teams, external vendors, landlords, and the COO to ensure operational initiatives are executed effectively and day‑to‑day office and facility needs are consistently met.\n\nThis is a hands‑on, detail‑oriented role ideal for a junior project manager or operations professional looking to expand into broader operational leadership within a regulated, multi‑site environment.\n\n*CORE RESPONSIBILITIES*\n\n* Serve as the primary point of contact between internal teams, external vendors, and the COO to facilitate clear, timely, and effective communication.\n* Support operational and cross‑functional projects, including office openings, expansions, relocations, lease transitions, and process improvements.\n* Maintain project plans, timelines, task lists, and status updates using designated project management tools.\n* Track deliverables, risks, and dependencies; proactively escalate issues and delays.\n* Coordinate meetings, agendas, action items, and follow‑ups to ensure execution and accountability.\n* Prepare concise status reports and dashboards for leadership review.\n\n*Facilities & Office Operations Management*\n\n* Support day‑to‑day facility and office operations, including cleanliness, security, equipment functionality, and overall workplace readiness.\n* Perform routine facility inspections to ensure health, safety, and operational standards are met.\n* Manage workspace organization, seating arrangements, and allocation of shared resources.\n* Act as the central point of contact for employees regarding office operations and facilities‑related needs.\n* Support onboarding and offboarding logistics, including workspace setup and equipment coordination.\n\n*Vendor & Contractor Coordination*\n\n* Schedule and oversee routine maintenance, repairs, and services with third‑party vendors (e.g., HVAC, cleaning, security, IT support).\n* Manage vendor relationships and contracts, ensuring compliance with service‑level agreements.\n* Act as the primary liaison for facility‑related vendors, coordinating schedules, access, and issue resolution.\n* Maintain documentation related to vendor services, contracts, and renewals.\n\n*Safety, Compliance & Licensing Support*\n\n* Conduct regular inspections to ensure adherence to workplace safety standards, building codes, and regulatory requirements.\n* Manage emergency preparedness protocols, including evacuation plans and emergency contacts.\n* Ensure facility operations comply with local, state, and federal regulations.\n* Monitor and manage the expiration and renewal of licenses for former Pharmacists‑in‑Charge (PIC) across all licensed states, in coordination with Compliance and leadership.\n\n*Inventory, Equipment & Supplies Management*\n\n* Monitor and maintain adequate inventory of office, facility, and operational supplies.\n* Place orders as needed and manage budgets for facility‑related purchases.\n* Oversee the distribution and tracking of nursing and clinical support equipment, including tablets, programmers, and sensors.\n* Maintain accurate logs for equipment assignments, maintenance, and returns.\n\n*Space Planning, Leases & Workplace Optimization*\n\n* Support space planning initiatives, seating assignments, office layout changes, and employee moves.\n* Identify opportunities to improve workspace efficiency, utilization, and employee experience.\n* Support the management of new and existing leases across the country.\n* Collaborate with landlords and leasing companies to coordinate improvements, changes, and timely execution of lease terms.\n\n*Reporting, Budgeting & Documentation*\n\n* Assist with facilities and office operations budgeting and expense tracking.\n* Prepare reports related to maintenance activity, incidents, inspections, and operational costs.\n* Maintain organized documentation for facilities, vendors, leases, compliance, and operational procedures.\n\n*QUALIFICATIONS*\n\n*Education*\n\n* Bachelor’s degree in facilities management, business administration, operations, or a related field preferred.\n\n*Experience*\n\n* 2–3 years of experience in operations coordination, facilities management, office management, or a related role.\n\n*Skills & Competencies*\n\n* Strong organizational and multitasking abilities.\n* Excellent written and verbal communication skills.\n* Knowledge of facilities management and workplace operations best practices.\n* Familiarity with workplace safety regulations and compliance.\n* Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).\n* Proficiency in project management software such as Microsoft Planner and Sharepoint.\n* Ability to manage multiple priorities in a fast‑paced, growth‑oriented environment.\n\n*Working Style & Attributes*\n\n* Detail‑oriented, proactive, and execution‑focused.\n* Comfortable working cross‑functionally and interfacing with senior leadership.\n* Professional, dependable, and service‑oriented.\n* Able to balance administrative responsibilities with project‑based work.\n* Trusted to handle confidential and regulated information.\n\n*Growth Path*\n\nThis role is designed to scale into expanded responsibilities in *project management, operations or facilities management* as the organization continues to grow.\n\nPay: $32.00 - $38.00 per hour\n\nBenefits:\n* 401(k)\n* Dental insurance\n* Flexible schedule\n* Flexible spending account\n* Health insurance\n* Life insurance\n* Vision insurance\n\nWork Location: In person","datePosted":"2026-08-25T13:13:22.292Z","dateModified":"2026-08-25T13:13:22.292Z","hiringOrganization":{"@type":"Organization","name":"Basic Home Infusion","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Wayne","addressRegion":"NJ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"c093ef79ef32548303f059dd"},"url":"https://jobsearcher.com/jobs/c093ef79ef32548303f059dd"}}