{"schemaVersion":"jobsearcher.job.v1","id":"c08605a6077caaec241b5573","url":"https://jobsearcher.com/jobs/c08605a6077caaec241b5573","canonicalUrl":"https://jobsearcher.com/jobs/c08605a6077caaec241b5573","title":"Administrative Assistant","description":"Description:\n\nThe Administrative Assistant is responsible for providing comprehensive administrative support to the Executive Leadership Team. This position performs a variety of executive support tasks, including travel logistics, event coordination, and organization of meetings and calendaring. This team member will handle office administrative tasks. We are looking for an individual who is comfortable being a member of a high-performing team and maintains a professional appearance and demeanor. The ability to multi-task, communicate effectively, pay attention to detail, and remain efficient is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, a self-starter, a proactive thinker, and very organized. Assuring a steady completion of workload in a timely manner is key to success in this position.\n\nMAJOR DUTIES AND RESPONSIBILITIES:\n\nSupport the corporate office teams with administrative tasks, including preparing, organizing, and storing documents in paper and digital form.\nManage information in the Investor Management system and respond to investor and/or community queries via phone or email.\nMaintain office equipment by coordinating with vendors and oversee office supplies by tracking inventory and placing orders.\nMaintain the office conference rooms and kitchen in a clean condition and the kitchen stocked with proper supplies.\nDraft and distribute memos, emails, reports, and presentations as needed. For example, preparing a company newsletter.\nPrepare and edit PowerPoint presentations, Word documents, and Excel spreadsheets for meetings and distribution.\nProvide assistance to the marketing department with media monitoring and general tasks.\nActing as a point of contact for staff, stakeholders, and clients.\nPerform additional duties as assigned.\nRequirements:\n\nPHYSICAL AND MEDICAL REQUIREMENTS:\n\nAbility to operate a computer and keyboard.\nAbility to sit and stand for long periods.\nAbility to push/pull up to 50 pounds.\nAbility to work in an environment that may be loud at times.\nReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\n\nREQUIRED EXPERIENCE:\n\nA High School diploma or GED is required.\n1 - 2 years’ experience in an administrative, assistant or office management capacity.\nMust have strong organizational, communication, multi-tasking and customer service skills.\nMust be able to handle confidential information.\nMust be thorough and pay attention to detail.\nAble to work well with internal and external customers.\nAbility to work independently with little to no supervision.\nExcellent verbal communication skills.\nFlexible and open to change.\nMust be willing to work a minimum of 40 hours per week in an office setting.\nSolid computer and MS Office skills.","company":"Odysea Aquarium","rawCompany":"odysea aquarium","city":"Scottsdale","state":"AZ","isRemote":false,"isActive":false,"createdAt":"2026-08-29T09:15:40.384Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"921110","title":"Executive Offices","slug":"executive-offices"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"Description:\n\nThe Administrative Assistant is responsible for providing comprehensive administrative support to the Executive Leadership Team. This position performs a variety of executive support tasks, including travel logistics, event coordination, and organization of meetings and calendaring. This team member will handle office administrative tasks. We are looking for an individual who is comfortable being a member of a high-performing team and maintains a professional appearance and demeanor. The ability to multi-task, communicate effectively, pay attention to detail, and remain efficient is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, a self-starter, a proactive thinker, and very organized. Assuring a steady completion of workload in a timely manner is key to success in this position.\n\nMAJOR DUTIES AND RESPONSIBILITIES:\n\nSupport the corporate office teams with administrative tasks, including preparing, organizing, and storing documents in paper and digital form.\nManage information in the Investor Management system and respond to investor and/or community queries via phone or email.\nMaintain office equipment by coordinating with vendors and oversee office supplies by tracking inventory and placing orders.\nMaintain the office conference rooms and kitchen in a clean condition and the kitchen stocked with proper supplies.\nDraft and distribute memos, emails, reports, and presentations as needed. For example, preparing a company newsletter.\nPrepare and edit PowerPoint presentations, Word documents, and Excel spreadsheets for meetings and distribution.\nProvide assistance to the marketing department with media monitoring and general tasks.\nActing as a point of contact for staff, stakeholders, and clients.\nPerform additional duties as assigned.\nRequirements:\n\nPHYSICAL AND MEDICAL REQUIREMENTS:\n\nAbility to operate a computer and keyboard.\nAbility to sit and stand for long periods.\nAbility to push/pull up to 50 pounds.\nAbility to work in an environment that may be loud at times.\nReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\n\nREQUIRED EXPERIENCE:\n\nA High School diploma or GED is required.\n1 - 2 years’ experience in an administrative, assistant or office management capacity.\nMust have strong organizational, communication, multi-tasking and customer service skills.\nMust be able to handle confidential information.\nMust be thorough and pay attention to detail.\nAble to work well with internal and external customers.\nAbility to work independently with little to no supervision.\nExcellent verbal communication skills.\nFlexible and open to change.\nMust be willing to work a minimum of 40 hours per week in an office setting.\nSolid computer and MS Office skills.","datePosted":"2026-08-29T09:15:40.384Z","dateModified":"2026-08-29T09:15:40.384Z","hiringOrganization":{"@type":"Organization","name":"Odysea Aquarium","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Scottsdale","addressRegion":"AZ","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"c08605a6077caaec241b5573"},"url":"https://jobsearcher.com/jobs/c08605a6077caaec241b5573"}}