Office Manager

Company DescriptionHBW Resources is a government affairs, advocacy, public relations, and communications firm exclusively focused on traditional and renewable energy, environment, conservation, and transportation issues. Known for creating and executing innovative PR, communications, and public policy campaigns and strategies, HBW has a well-earned reputation for successfully navigating the intersection of government, business, and politics. The company's broad expertise ensures organizations master challenges, catalyze opportunities, and achieve success.Position SummaryHBW Resources is seeking a reliable, organized, and proactive Part-Time Office Administrator to support the day-to-day operations of our office. This role is ideal for someone who enjoys wearing multiple hats and helping keep an organization running smoothly.Responsibilities include invoicing support and member data administration, vendor communication, office coordination and maintenance, administrative assistance, and handling miscellaneous operational tasks as needed.The ideal candidate is detail-oriented, resourceful, professional, and comfortable managing a variety of responsibilities in a fast-paced environment.Key ResponsibilitiesInvoicing & Financial Support• Prepare, send, and track invoices across multiple organizations• Monitor outstanding invoices and follow up on payment status• Assist with accounts payable and receivable tasks• Organize receipts, expense records, and supporting documentation• Support bookkeeping and finance-related administrative tasks as assignedOperations & Administration Tasks• Handle operational “odd jobs” and special projects as needed• Coordinate errands, office purchases, and vendor relationships• Assist with onboarding logistics and employee support tasks• Support company events, meetings, and internal coordination efforts• Coordinate office maintenance, repairs, and service requests with vendors• Maintain office organization, supplies, and common areas• Answer phones as needed, manage incoming mail/packages, and assist with correspondence• Schedule meetings, appointments, and assist with calendar coordination• Maintain filing systems and organizational recordsQualifications• Previous administrative, office management, or coordinator experience preferred• Strong organizational and multitasking abilities• Excellent written and verbal communication skills• Experience with member databases, invoicing or bookkeeping software is a plus• Ability to work independently and prioritize tasks effectively• Professional, dependable, and service-oriented attitudePreferred Traits• Resourceful problem-solver• High attention to detail• Comfortable handling a variety of responsibilities• Positive and team-oriented mindset• Able to maintain confidentiality and professionalism