Shipping Clerk

Shipping ClerkThe Shipping Clerk at ICON Vehicle Dynamics provides essential clerical and administrative support to the shipping and logistics function. This role is primarily office-based within a warehouse environment and focuses on shipping documentation, system processing, and coordination with internal teams and carriers. Accuracy, organization, and strong system skills are critical to ensuring timely and compliant outbound shipments.Essential Duties And ResponsibilitiesPrepare, review, and process shipping documents including packing slips, bills of lading (BOLs), shipping labels, and export documentation as requiredCreate, process, and manage shipments using FedEx Ship Manager and UPS WorldShipAccurately enter and maintain shipment data in ERP, WMS, and carrier systemsVerify order details including part numbers, quantities, weights, and ship-to addresses prior to shipmentGenerate tracking numbers and ensure timely distribution to internal teamsMaintain organized digital and physical shipping records for tracking, audits, and complianceCoordinate shipment schedules and pickup requests with carriersCommunicate shipment status, delays, and documentation issues to warehouse, sales, and customer service teamsFile, scan, and archive shipping paperwork in accordance with company retention policiesEnsure shipments comply with company procedures and carrier requirementsAssist in resolving shipping discrepancies, shortages, damages, or mis-shipments through documentation review and system correctionsSupport inventory accuracy by identifying and reporting shipment variancesProvide administrative support to the shipping department as neededAssist with basic shipping functions such as label printing and shipment staging verificationParticipate in continuous improvement efforts related to shipping documentation and clerical workflowsRequirementsPreferred Education and Experience:High school diploma or equivalent required13 years of clerical, administrative, or shipping office experience preferredExperience using FedEx Ship Manager and UPS WorldShip required or strongly preferredStrong data entry skills with exceptional attention to detailProficiency in Microsoft Office (Excel, Outlook, Word)Experience working with ERP or WMS systems preferredKnowledge and Personal Attributes:Excellent organizational and time-management skillsStrong written and verbal communication skillsAbility to manage multiple priorities in a fast-paced environmentDependable, punctual, and detail-orientedComfortable working in an office role within a warehouse or manufacturing settingAbility to maintain confidentiality and handle sensitive information professionally