Executive Administrative Assistant

We’re looking for an organized and highly capable, detail-driven Executive Administrative Assistant to take charge of our bookkeeping and bring high-level support across multiple departments to keep our operation running smoothly and efficiently.STATUS: Full TimeWAGE: $65k-$80k depending on experienceLOCATION: Missoula MontanaWHY JOIN GLO+     High-End, Custom ProjectsWork on architecturally significant, luxury residential projects that push the boundaries of design and performance in incredible locations throughout the Rocky Mountains.+     Innovation & Technical ExcellenceBe part of a company known for engineering complex fenestration systems, especially large-format glazing solutions tailored for extreme climates.+     Close Collaboration with Leading Architects & BuildersCollaborate directly with some of the most prominent architects, builders, and designers in the country, offering a more dynamic and creative work environment.+     European Craftsmanship & Cutting-Edge MaterialsWork with some of the top component suppliers and fabrication partners in Europe, giving you exposure to premium products and technologies from around the world.+     Opportunities for Skill DevelopmentGain expertise in specialized installation techniques, building envelope performance, and high-end fenestration solutions in a growing industry.+     Culture of Excellence & CraftJoin a tight-knit, detail-oriented team that values precision and innovation in every project.+     Stability with VisionBe part of a growing company that’s established enough to offer security, yet nimble enough to stay innovative and exciting.+     Impactful WorkYour contributions directly affect project success and client satisfaction, your work truly matters.BENEFITS+     Profit Sharing Bonus+     Health Reimbursement Plan+     401K Retirement Plan+     Paid Vacation + Holidays+     Opportunity for AdvancementKEY RESPONSIBILITIESAccounting+     Assist with basic accounting tasks such as bill entry and paying, invoicing, estimating, expense tracking, and basic reconciliation of financial records.+     Work closely with the finance manager to ensure accurate and timely recording of financial transactionsAdministrative Support+     Manage and organize office operations, including maintaining Dropbox database, handling phone calls, responding to emails, etc.+     Coordinate and schedule appointments, meetings, company events, and travel arrangements for team members.+     Manage and track DOT compliance for our small vehicle fleet, inspections and team+     Manage window and door certification records compliance. Support fabrication team and contract fabricators to ensure compliance with window and door certifications.Purchasing+     Collaborate with various departments to identify procurement needs and generate purchase orders+     Liaise with vendors to obtain quotes, negotiate pricing, and ensure timely delivery of materials and suppliesLogistics Support+     Coordinate logistics for product shipments both domestically and internationally, ensuring timely and accurate deliveries to customers and maintain clear and consistent communication with vendors and customers alike.+     Maintain inventory records and assist in tracking stock levels to prevent shortagesDocumentation+     Prepare and maintain documents, reports, and spreadsheets as needed+     Assist in the creation and updating of standard operating procedures (SOPs) related to administrative and logistical processesCustomer Service+     Provide support in addressing customer inquiries and concerns+     Collaborate with marketing and business development to enhance overall customer satisfaction+     Ownership of our small parts ordering and warranty process. Collaborate with field and service team to order and track parts orders.QUALIFICATIONS+     5+ years of demonstrated success in an Administrative Assistant role.+     Strong knowledge of accounting principles and excellent understanding of QuickBooks Online+     Proven experience as an Administrative Assistant or in a similar role.+     Strong organizational and multitasking skills+     Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Worksuite, Dropbox+     Excellent communication and interpersonal skills+     Detail-oriented with a focus on accuracy+     Ability to work independently and as part of a team+     Prior experience in a construction or fenestration related industry preferredExperience with International Freight preferred