Office Manager (Ocean)

Program Description:The Office Manager is responsible for overseeing daily administrative operations while providing support in Human Resources, Safety, Information Technology, and Accounts Payable functions. This role ensures efficient office operations by coordinating employee onboarding and records management, supporting workplace safety initiatives, assisting with basic IT needs, and processing invoices and vendor documentation. The ideal candidate is highly organized, detail-oriented, maintains confidentiality, and can effectively manage multiple priorities in a fast-paced environment.Supervisory Responsibilities:NoneEssential Job Functions:Essential job functions represent the fundamental job duties and accountabilities of the employment position the individual holding the position must be capable of performing. Persons with disabilities can perform these with or without reasonable accommodations. The Director or his/her designee may assign other duties and accountabilities limited to those consistent with the applicable scope of the appropriate professional job function.Regulatory Compliance 30%Ensure compliance with applicable federal and New Jersey employment laws, including:Fair Labor Standards Act (FLSA)Equal Employment Opportunity (EEO) and EEOC regulationsTitle VII (Civil Rights Act of 1964)Immigration Reform and Control Act (I-9 compliance)Family and Medical Leave Act (FMLA)Americans with Disabilities Act (ADA)COBRAEqual Pay ActCreate, maintain and implement personnel policies and procedures in a consistent, nondiscriminatory mannerSupport recruiting, hiring, promotion, and transfer practices to ensure equal employment opportunityVerify required certifications/licenses for applicable roles during hiring and employmentEducate employees on company policies, procedures, and expectationsRecruiting and Onboarding 20%Create, develop and maintain job descriptions for new and existing rolesDraft and post job advertisements in compliance with legal and company standardsManage recruiting efforts, including job boards, universities, and staffing agenciesCoordinate and execute structured, objective interview processesReview candidates and provide hiring recommendations to leadershipPrepare and distribute offer letters and new hire documentationEnsure completion of background checks, reference checks, and pre-employment requirementsCoordinate and lead new hire onboarding and orientationEmployee Relations, Performance Management and Compensation Administration 20%Support and monitor performance management processesAssist with compensation administration, job classifications, and market alignmentServe as a point of contact for employee questions and workplace concernsEnsure consistent application of policies and proceduresCoordinate termination processes, exit interviews, and internal transfersSupport employee engagement efforts, including office events and culture initiativesBenefits Administration 5%Maintain accurate and up-to-date benefits materials, including plan documents and summariesSupport benefits enrollment and employee communicationsAssist with annual open enrollment in coordination with brokers/vendorsCorporate Communication 5%Prepare and maintain required state and federal HR documentationDraft HR-related communications, including memos, letters, and employee noticesMaintain organized and compliant personnel recordsSafety & Compliance (10%)Support and maintain workplace safety programs and policiesEnsure compliance with OSHA and New Jersey safety regulationsConduct safety training, onboarding, and toolbox talksCoordinate incident reporting, investigations, and corrective actionsMaintain OSHA logs and safety documentationPartner with leadership to promote a strong safety cultureOther Duties (10%)Provides basic IT support by assisting employees with system access, troubleshooting office technology issues, and coordinating with external IT vendors as needed.Assists with Accounts Payable processes including entering invoices, verifying coding and approvals, maintaining vendor records, and supporting timely payment processing.Maintains confidentiality of employee, financial, and company information while ensuring accurate and organized recordkeeping across departments.Collaborates with leadership to improve administrative processes, support company initiatives, and ensure efficient day-to-day office operations.This role includes, but is not limited to, the responsibilities listed above. Additional duties may be assigned as needed to support team and business operations.Position SpecificationsQualification Requirements:To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.Education and/or Experience:Bachelor's DegreeHuman Resources Management, preferred or other related discipline. Professional in Human Resources (PHR) certification preferred but not requiredMinimum of 5 yearsWorkforce planning and employment, employee relations, training, compensation administration, recruitment and hiring selectionAdvancedKnowledge in employment labor lawsIntermediateKnowledge in government benefit laws and regulationsIntermediateExperience with Accounts Payable, invoice entry, and general accounting procedures requiredIntermediateKnowledge in contract & policy administrationAdvancedKnowledge of workplace safety practices, OSHA regulations, and incident documentation preferredAdvancedSkill in customer serviceAdvancedSkill in basic computer functions such as word processors, spreadsheets, presentation applications and internet usageLanguage Abilities:Ability to read and comprehend instructions, correspondence, memos, and work place policies. Ability to analyze, interpret general business periodicals, professional journals, procedures and governmental regulations. Ability to write professional correspondences. Ability to speak effectively with others. Ability to present formal information in one-on-one and small group situations to management and/or other employees. Ability to present information and respond to questions from managers and/or employees.Mathematical Abilities:Ability to add, subtracts, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ration, and percent and design and interpret charts and graphs to communicate business issues.Reasoning Abilities:Ability to carry out detailed written and/or verbal instructions. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form to carry out business objectives. Ability to define problems, collect data, establish facts, and draw valid conclusions.Temperament:Flexibility and coping with change. Multitasking. Ability to maintain composure in a stressful environment. Freedom to work from supervision. Performance under tight deadline.Other Abilities:Ability to make decisions and recommendationsGeneral knowledge of various employment laws and practicesExcellent interpersonal and organizational skillsSkills in database management and record keepingAble to exhibit a high level of confidentialityMust be able to identify and resolve problems in a timely mannerMust be able to gather and analyze information skillfullyMust be able to communicate effectively through oral and written communicationThe information contained in this job description is for the compliance with the American with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties performed by the individuals currently holding this position and additional duties may be assigned consistent with the job function.Atmos-Tech Industries, LLC.. is an equal opportunity employer and does not discriminate with regard to age, race, color, religion, sex, disability, genetic information, national origin, veteran status or any other status entitled to protection under applicable federal, state, or local anti-discrimination laws. Discrimination or harassment on any of these bases is prohibited.