{"schemaVersion":"jobsearcher.job.v1","id":"bed3c1bf9ef7ea5bea9d6b18","url":"https://jobsearcher.com/jobs/bed3c1bf9ef7ea5bea9d6b18","canonicalUrl":"https://jobsearcher.com/jobs/bed3c1bf9ef7ea5bea9d6b18","title":"Program Support Coordinator","description":"Bristol Bay Services (BBS) LLC is currently seeking a Program Support Coordinator for our San Antonio, TX office. The new Program Support Coordinator positions are created for the benefit of all Program Managers, Directors, General Managers, and Vice Presidents. The goal is to create a single point of contact for all program operations support to include invoice processing, expense reports, HR Assistance, financial analysis, contract collaboration, and administrative help.\nInvoice Processing\n\nSetup all Vendors, including renewal of forms for annual requirements.\nReview all invoices (subcontractors, consultants, and vendors) for accuracy.\nCode all invoices to appropriate projects.\nSave and record all invoices in the PC Log and secure approvals\nSubmit invoices for Processing to BBSS.\nReconcile invoices with the check register to ensure timely payment.\nRecord all AR invoices in the AR Log\nEnsure all monthly bills are paid via invoice or corporate card.\nExpense Reports\n\nSet Up employees with an expense seat in CostPoint when needed\nEnsure necessary charge codes are loaded and available in CostPoint for employee use\nProvide Expense report training and support to all employees as needed.\nMake certain Expense Authorizations are created and submitted prior to travel. If needed, support the employee thru the process.\nReview all Expense reports for accuracy. Correspond with employees and managers for corrections.\nTrack and maintain the outstanding report for all corporate cards.\nTrack and ensure all outstanding expense reports are submitted in a timely manner.\nCorrespond daily with managers and employees regarding expenses and reports.\nHR Assistance\n\nProvide answers for all HR inquiries via email and phone.\nEmployee Support for password resets for CostPoint and Dayforce\nTrack all timesheets for submittal and approval.\nCreate Offer Letters (e-offers) when requested and track until submitted to BBSS HR\nCreate PCS Forms (e-PCS) and track until signed and submitted to BBSS HR\nOut-process departing employees, ensuring all necessary departments are notified (Security, IT), and receipt of all company equipment and badges.\nFinancial Analysis\n\nAssist in Annual Budget development and formulation determining the Company Wrap Rate\nMaintain a Monthly Budget for revenue and profit projection and management.\nAnalyze Monthly Financial Statements for accuracy and maximizing profitability.\nPrepare Revenue and Profitability reports for Monthly Updates to President/CEO\nMonitor General Ledger Accounts for accuracy.\nCost Accruals\nContract Collaboration\n\nAssist in updating Spend Plans Monthly\nAssist in Cost Proposal Preparation\nProvide necessary charge codes to payroll to be added to employee timesheets.\nContract Close-Out\nAdministrative Duties","company":"Brs","rawCompany":"brs","city":"San Antonio","state":"TX","isRemote":false,"isActive":false,"createdAt":"2026-08-05T15:44:32.432Z","occupations":[{"code":"13-1199.00","title":"Business Operations Specialists, All Other","slug":"business-operations-specialists-all-other"},{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"}],"industries":[{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Program Support Coordinator","description":"Bristol Bay Services (BBS) LLC is currently seeking a Program Support Coordinator for our San Antonio, TX office. The new Program Support Coordinator positions are created for the benefit of all Program Managers, Directors, General Managers, and Vice Presidents. The goal is to create a single point of contact for all program operations support to include invoice processing, expense reports, HR Assistance, financial analysis, contract collaboration, and administrative help.\nInvoice Processing\n\nSetup all Vendors, including renewal of forms for annual requirements.\nReview all invoices (subcontractors, consultants, and vendors) for accuracy.\nCode all invoices to appropriate projects.\nSave and record all invoices in the PC Log and secure approvals\nSubmit invoices for Processing to BBSS.\nReconcile invoices with the check register to ensure timely payment.\nRecord all AR invoices in the AR Log\nEnsure all monthly bills are paid via invoice or corporate card.\nExpense Reports\n\nSet Up employees with an expense seat in CostPoint when needed\nEnsure necessary charge codes are loaded and available in CostPoint for employee use\nProvide Expense report training and support to all employees as needed.\nMake certain Expense Authorizations are created and submitted prior to travel. If needed, support the employee thru the process.\nReview all Expense reports for accuracy. Correspond with employees and managers for corrections.\nTrack and maintain the outstanding report for all corporate cards.\nTrack and ensure all outstanding expense reports are submitted in a timely manner.\nCorrespond daily with managers and employees regarding expenses and reports.\nHR Assistance\n\nProvide answers for all HR inquiries via email and phone.\nEmployee Support for password resets for CostPoint and Dayforce\nTrack all timesheets for submittal and approval.\nCreate Offer Letters (e-offers) when requested and track until submitted to BBSS HR\nCreate PCS Forms (e-PCS) and track until signed and submitted to BBSS HR\nOut-process departing employees, ensuring all necessary departments are notified (Security, IT), and receipt of all company equipment and badges.\nFinancial Analysis\n\nAssist in Annual Budget development and formulation determining the Company Wrap Rate\nMaintain a Monthly Budget for revenue and profit projection and management.\nAnalyze Monthly Financial Statements for accuracy and maximizing profitability.\nPrepare Revenue and Profitability reports for Monthly Updates to President/CEO\nMonitor General Ledger Accounts for accuracy.\nCost Accruals\nContract Collaboration\n\nAssist in updating Spend Plans Monthly\nAssist in Cost Proposal Preparation\nProvide necessary charge codes to payroll to be added to employee timesheets.\nContract Close-Out\nAdministrative Duties","datePosted":"2026-08-05T15:44:32.432Z","dateModified":"2026-08-05T15:44:32.432Z","hiringOrganization":{"@type":"Organization","name":"Brs","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"San Antonio","addressRegion":"TX","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"bed3c1bf9ef7ea5bea9d6b18"},"url":"https://jobsearcher.com/jobs/bed3c1bf9ef7ea5bea9d6b18"}}