{"schemaVersion":"jobsearcher.job.v1","id":"beb9a51aa4cdbb891fdcac3f","url":"https://jobsearcher.com/jobs/beb9a51aa4cdbb891fdcac3f","canonicalUrl":"https://jobsearcher.com/jobs/beb9a51aa4cdbb891fdcac3f","title":"Document Controller (00582)","description":"Position Summary\r\nThe Document Controller plays a strategic role in developing, managing, and enhancing the organization's document control framework across departments and projects. This role not only ensures the integrity, accuracy, and accessibility of critical operational, regulatory, and compliance documents but also leads initiatives to improve document management practices, standardization, and automation. The Document Controller collaborates cross-functionally with stakeholders across departments, provides guidance on documentation standards, contributes to audits and compliance initiatives, and plays a key role in optimizing systems and workflows. The position requires a strong command of electronic document management systems (EDMS), regulatory frameworks, workflow automation, and database management to support operational excellence and compliance.\r\nOrganizational Responsibilities\r\nLeads or co-leads document control projects and initiatives to improve document lifecycle management and ensure alignment with regulatory standards and organizational goals.\r\nOversees daily document management activities while mentoring junior staff and providing guidance on documentation standards, compliance requirements, and best practices.\r\nCollaborates with internal departments to develop, implement, and maintain standardized templates, controlled vocabularies, and taxonomies to support consistency and searchability.\r\nDesigns and maintains structured databases and repositories using Microsoft Access, SQL Server, or Oracle to enhance data storage, access, and reporting capabilities.\r\nServes as a subject matter expert in version control systems, ensuring change management procedures are followed and that the latest approved versions of documents are available across systems.\r\nInterprets and supports complex technical documents, drawings (e.g., CAD files), and specifications to ensure proper categorization and integration into document systems.\r\nDevelops and refines metadata schemas and classification systems to improve document indexing and retrieval efficiency.\r\nEvaluates and implements enhancements to EDMS and document control procedures in response to evolving regulatory or operational requirements.\r\nEnsures compliance with internal document control policies and external regulations (e.g., ISO, FDA, GMP, etc.) and contributes to audit preparation and response efforts.\r\nImplements and enforces access controls, encryption, and secure document handling protocols in accordance with data protection and information security policies.\r\nIdentifies and implements workflow automation opportunities using tools like Nintex, Power Automate, or other BPM platforms to streamline document-related processes.\r\nPartners with project management and IT teams to lead process optimization efforts related to document lifecycle and information governance.\r\nMaintains a high degree of accuracy, attention to detail, and document integrity when handling high volumes of documentation across departments.\r\nCommunicates effectively across cross-functional teams to resolve documentation issues, support training efforts, and foster a culture of compliance and continuous improvement.\r\nSupports other duties as assigned, including contributing to policy development and internal audits.\r\nQualifications\r\nBachelor's degree in Civil Engineering, Construction Management, Information Management, Business Administration, Library Science, or a related discipline strongly preferred; equivalent work experience may be considered.\r\n3+ years of experience in document control, records management, or a related field within a regulated or operational environment such as transportation infrastructure, public transit, or municipal public works projects.\r\nProficient knowledge of document management systems (e.g., SharePoint, OpenText, Documentum) and experience with system configuration, workflows, and user support.\r\nProficient in electronic document management systems (EDMS) and version control tools with proven success in implementing best practices.\r\nStrong understanding of database systems (Microsoft Access, SQL Server, Oracle) and their application in document storage and retrieval solutions.\r\nExperience with a variety of file types and technical documentation (PDFs, DOCX, XLSX, CAD files) and managing conversions and integrations.\r\nProficient in workflow automation platforms (e.g., Power Automate, Nintex) and able to build, test, and deploy automation solutions.\r\nIn-depth understanding of metadata structures, document taxonomies, and indexing strategies for improved document categorization and access.\r\nDemonstrated ability to interpret, review, and manage technical drawings and specifications.\r\nFamiliar with data security and access management best practices, including file encryption, role-based access controls, and secure transfer protocols.\r\nProven track record of leading process improvement initiatives, training colleagues, and proactively identifying areas for efficiency gains.\r\nLocation and Commitments\r\nOvertime work may be required occasionally to ensure certain deliverables are completed on time.\r\nWeekend work is rare but occasionally may be necessary.\r\nPhysical Requirements & Working Conditions\r\nProlonged periods sitting at a desk and working on a computer.\r\nThe person in this position needs to occasionally move about inside the office environment including the use of stairs.\r\nAbility to adjust focus, especially due to concentration on a computer screen.\r\nMust communicate frequently with other departments and employees both verbally and in writing.\r\nMay need to lift and carry up to 15 pounds and/or position the body to reach items on the floor/below knee level or overhead.\r\n$76,837 – $90,284 a year\r\nThe salary range for this position is $76,837 to $90,284. A hired employee will be placed within this salary range based on a variety of legitimate business reasons, including but not limited to the individual's scope of relevant experience and geographic location.\r\nAdditional Requirements\r\nPhysical: Standing or sitting for long periods; must be able to lift up to 15 pounds at times and spend extended hours in front of a computer screen.\r\nCognitive: Problem-solving, written, and verbal communication skills; computer and software skills; and ability to read and interpret text online or in printed form.\r\nAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, or gender expression), disability, national origin, or any other characteristic protected by applicable laws, regulations, and ordinances. Qualified female and minority applicants are encouraged to apply.\r\nEOE, including persons with disabilities and veterans.\r\nVEVRAA federal contractor.\r\nJ-18808-Ljbffr","company":"Medium","rawCompany":"medium","city":"Los Angeles","state":"CA","isRemote":false,"isActive":false,"createdAt":"2026-08-08T02:04:59.988Z","occupations":[{"code":"15-1299.03","title":"Document Management Specialists","slug":"document-management-specialists"},{"code":"11-3012.00","title":"Administrative Services Managers","slug":"administrative-services-managers"},{"code":"11-3051.01","title":"Quality Control Systems Managers","slug":"quality-control-systems-managers"}],"industries":[{"code":"561410","title":"Document Preparation Services","slug":"document-preparation-services"},{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"921190","title":"Other General Government Support","slug":"other-general-government-support"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Document Controller (00582)","description":"Position Summary\r\nThe Document Controller plays a strategic role in developing, managing, and enhancing the organization's document control framework across departments and projects. This role not only ensures the integrity, accuracy, and accessibility of critical operational, regulatory, and compliance documents but also leads initiatives to improve document management practices, standardization, and automation. The Document Controller collaborates cross-functionally with stakeholders across departments, provides guidance on documentation standards, contributes to audits and compliance initiatives, and plays a key role in optimizing systems and workflows. The position requires a strong command of electronic document management systems (EDMS), regulatory frameworks, workflow automation, and database management to support operational excellence and compliance.\r\nOrganizational Responsibilities\r\nLeads or co-leads document control projects and initiatives to improve document lifecycle management and ensure alignment with regulatory standards and organizational goals.\r\nOversees daily document management activities while mentoring junior staff and providing guidance on documentation standards, compliance requirements, and best practices.\r\nCollaborates with internal departments to develop, implement, and maintain standardized templates, controlled vocabularies, and taxonomies to support consistency and searchability.\r\nDesigns and maintains structured databases and repositories using Microsoft Access, SQL Server, or Oracle to enhance data storage, access, and reporting capabilities.\r\nServes as a subject matter expert in version control systems, ensuring change management procedures are followed and that the latest approved versions of documents are available across systems.\r\nInterprets and supports complex technical documents, drawings (e.g., CAD files), and specifications to ensure proper categorization and integration into document systems.\r\nDevelops and refines metadata schemas and classification systems to improve document indexing and retrieval efficiency.\r\nEvaluates and implements enhancements to EDMS and document control procedures in response to evolving regulatory or operational requirements.\r\nEnsures compliance with internal document control policies and external regulations (e.g., ISO, FDA, GMP, etc.) and contributes to audit preparation and response efforts.\r\nImplements and enforces access controls, encryption, and secure document handling protocols in accordance with data protection and information security policies.\r\nIdentifies and implements workflow automation opportunities using tools like Nintex, Power Automate, or other BPM platforms to streamline document-related processes.\r\nPartners with project management and IT teams to lead process optimization efforts related to document lifecycle and information governance.\r\nMaintains a high degree of accuracy, attention to detail, and document integrity when handling high volumes of documentation across departments.\r\nCommunicates effectively across cross-functional teams to resolve documentation issues, support training efforts, and foster a culture of compliance and continuous improvement.\r\nSupports other duties as assigned, including contributing to policy development and internal audits.\r\nQualifications\r\nBachelor's degree in Civil Engineering, Construction Management, Information Management, Business Administration, Library Science, or a related discipline strongly preferred; equivalent work experience may be considered.\r\n3+ years of experience in document control, records management, or a related field within a regulated or operational environment such as transportation infrastructure, public transit, or municipal public works projects.\r\nProficient knowledge of document management systems (e.g., SharePoint, OpenText, Documentum) and experience with system configuration, workflows, and user support.\r\nProficient in electronic document management systems (EDMS) and version control tools with proven success in implementing best practices.\r\nStrong understanding of database systems (Microsoft Access, SQL Server, Oracle) and their application in document storage and retrieval solutions.\r\nExperience with a variety of file types and technical documentation (PDFs, DOCX, XLSX, CAD files) and managing conversions and integrations.\r\nProficient in workflow automation platforms (e.g., Power Automate, Nintex) and able to build, test, and deploy automation solutions.\r\nIn-depth understanding of metadata structures, document taxonomies, and indexing strategies for improved document categorization and access.\r\nDemonstrated ability to interpret, review, and manage technical drawings and specifications.\r\nFamiliar with data security and access management best practices, including file encryption, role-based access controls, and secure transfer protocols.\r\nProven track record of leading process improvement initiatives, training colleagues, and proactively identifying areas for efficiency gains.\r\nLocation and Commitments\r\nOvertime work may be required occasionally to ensure certain deliverables are completed on time.\r\nWeekend work is rare but occasionally may be necessary.\r\nPhysical Requirements & Working Conditions\r\nProlonged periods sitting at a desk and working on a computer.\r\nThe person in this position needs to occasionally move about inside the office environment including the use of stairs.\r\nAbility to adjust focus, especially due to concentration on a computer screen.\r\nMust communicate frequently with other departments and employees both verbally and in writing.\r\nMay need to lift and carry up to 15 pounds and/or position the body to reach items on the floor/below knee level or overhead.\r\n$76,837 – $90,284 a year\r\nThe salary range for this position is $76,837 to $90,284. A hired employee will be placed within this salary range based on a variety of legitimate business reasons, including but not limited to the individual's scope of relevant experience and geographic location.\r\nAdditional Requirements\r\nPhysical: Standing or sitting for long periods; must be able to lift up to 15 pounds at times and spend extended hours in front of a computer screen.\r\nCognitive: Problem-solving, written, and verbal communication skills; computer and software skills; and ability to read and interpret text online or in printed form.\r\nAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, or gender expression), disability, national origin, or any other characteristic protected by applicable laws, regulations, and ordinances. Qualified female and minority applicants are encouraged to apply.\r\nEOE, including persons with disabilities and veterans.\r\nVEVRAA federal contractor.\r\nJ-18808-Ljbffr","datePosted":"2026-08-08T02:04:59.988Z","dateModified":"2026-08-08T02:04:59.988Z","hiringOrganization":{"@type":"Organization","name":"Medium","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Los Angeles","addressRegion":"CA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"beb9a51aa4cdbb891fdcac3f"},"url":"https://jobsearcher.com/jobs/beb9a51aa4cdbb891fdcac3f"}}