{"schemaVersion":"jobsearcher.job.v1","id":"be65cde2c7bab7dfeaab4285","url":"https://jobsearcher.com/jobs/be65cde2c7bab7dfeaab4285","canonicalUrl":"https://jobsearcher.com/jobs/be65cde2c7bab7dfeaab4285","title":"Administrative Assistant - Facilities","description":"Main Duties & Responsibilities:\nPrimary Job Role\n\nProvides high-level administrative support to the Director of Facilities & Environmental, with primary emphasis on real estate administration, lease management and environmental compliance.\n\nSpecializes in proactive executive calendar management, including meetings, appointments, expense reports, and travel arrangements. Strategically filters communication and handles confidential information with discretion.\n\nMaintains lease portfolio records, critical dates, renewals, rent schedules, lease contracts, property files, easements, surveys and plans.\n\nCoordinates communication with landlords, brokers, attorneys, property managers, vendors, contractors, and internal stakeholders.\n\nSupports real estate transactions, site evaluations, acquisitions, dispositions, due diligence documents and executive reporting for leadership review.\n\nCoordinates vendor scheduling, permits, purchase orders, deposits, invoices, service agreements, inspections, and regulatory reporting requirements.\n\nMaintains project records/timelines, SharePoint databases, Capital Expenditure documentation, and all department records and systems.\n\nPerforms other duties as assigned.\n\nEssential Job Competencies\n\nSafety: fully supports, encourages and follows safe work behavior, and considers safety of paramount importance in the workplace.\n\nJob Specific Skills: Demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources. Demonstrates the effective application of the job specific knowledge, skills and ability required to resolve job related challenges in the workplace. Refer to job specific training requirements for the job identified in the LMS.\n\nFostering Teamwork: Listens and responds constructively to other team members' ideas. Offers support for others' ideas and proposals. Is open with other team members about his/her concerns. Works for solutions that all team members can support.\n\nCommunication: Uses active listening skills, conveying information with the appropriate medium that is clear and easily understood. Uses feedback to verify effective and accurate communication has occurred. Ensures that others having a need to know are kept informed about developments, progress, problems and plans through consistent, effective communication. Avoids surprises.\n\nResults Oriented: Has a strong sense of urgency and commitment to achieve desired results in the face of obstacles and frustrations. Remains focused, does not get bogged down in unnecessary detail. Identifies and utilizes the most efficient methods to successfully achieve tasks on time despite unforeseen events. Driven, maintains a sense of urgency and adjusts schedules as needed to achieve without sacrificing quality of work.\n\nConfidence and Drive: Confident in one's own ideas and capability to be successful; willingness to take an independent position in the face of opposition. Approaches challenging tasks with a \"can-do\" attitude. Driven to see projects and tasks through to successful completion, is not swayed by resistance and focuses on achievement of the initiative.\n\nCredibility: Demonstrated concern to be responsible, reliable, and trustworthy. Maintains commitments. Respects the confidentiality of information or concerns shared by others. Is honest and forthright with people. Takes personal responsibility for the quality and timeliness of work. Punctual, follows instructions, policies, and procedures.\n\nSelf-Aware: Conscious of one's own feelings, character and personality and the implications for how your behavior impacts others. Understands personal goals, strengths, weaknesses and motivating forces in one's life. Has an awareness of one's most important personal beliefs and values. Accepts personal weaknesses and works to improve these areas.\n\nPersonal Development: Takes responsibility for personal learning and development by acquiring and refining technical and professional skills needed in job related areas. Obtains developmental opportunities proactively. Actively seeks and embraces growth opportunities.\n\nInnovative: Sees old problems as opportunities for creative problem solving while staying within the parameters of good practice. Develops and fosters better, faster, or less expensive ways to do things. Thinks in terms of desired outcomes, not just reactive, quick solutions. Energized by any challenge that stands in the way. Remains agile and adapts in a high degree of ambiguity.\n\nCompany Overview:\n\nIn 1962, Ring Power Corporation became a full-line Caterpillar dealer in North Florida, and later expanded its authorized territory to include Central Florida.\n\nToday, Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida, including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano. Ring Power also has eight facilities outside of Florida - The Carolinas, Georgia, Texas & Tennessee- to serve the needs of other specialized industries and customers.\n\nRing Power Corporation has become one of the largest Caterpillar dealers in the Southeastern United States through dedication to the mission of customer service. In order to preserve the \"Customers First\" reputation that Ring Power was built on, we continually train our employees and work closely with our customers to assure complete satisfaction, especially after the sale.\n\nCurrently, more than 2,300 employees at 20+ locations throughout Florida and the United States work hard to provide the highest quality construction equipment, backed by responsive, professional service and support at every level.\n\nQualifications:\nEducation and Experience\n\nFormal Education: High School diploma or GED\n\nExperience: 5+ years\n\nRequired / Credentials\n\nAble to easily and effectively comprehend written material and communicate orally and in writing with employees, vendors, landlords, brokers, and customers.\n\nMust possess strong interpersonal, organizational, communication, and problem-solving skills.\n\nProficient in Microsoft Office, SharePoint, document management systems, and records administration.\n\nAble to maintain confidential and sensitive information with professionalism.\n\nNot Required but Highly Desired Criteria\n\n1 to 3 years of experience in an administrative position performing duties in a closely related work environment.\n\nProficient in the use of a computer, Microsoft Office products and relevant Dealer software programs.\n\nAssociate's degree in Business, Real Estate, or related field preferred.\n\n5+ years of executive administrative experience; commercial real estate, facilities, construction, or property management experience preferred.\n\nUpdating of Knowledge\n\nJob requirements occasionally change requiring re-training to stay current every 3-5 years.\n\nResponsibility for Change, Innovation, Overall Improvement, and/or Effectiveness\n\nProblem Solving: Job requires problem solving ability, established examples / guidance are not always available\n\nCreativity: Job requires some creativity to generate solutions or improve effectiveness within well-established boundaries.\n\nAutonomy: Job is regularly monitored to determine outcomes. Assignments allow some discretion in decision making and setting priorities within well-established parameters.\n\nWorking Environment\n\nStress Load: Occasional exposure to these stresses (less than 20% of the time).\n\nWorkload Fluctuation: Job rarely involves changes in priorities, complexity and/or quantity of work.\n\nWork Schedule: Work is routinely performed during regular business hours with rare exceptions.\n\nOrganizational Impact\n\nA person's performance in this job has considerable immediate impact on expense, efficiencies or achievement of overall department objectives.\n\nSupervisory Responsibility\n\nJob has no subordinates / no supervisory responsibility (may work independently or as a member of a team)\n\nPhysical Demands\n\n\"NA\": Not Applicable\n\n\"O\": Occasionally - (up to 3 hours/day)\n\n\"F\": Frequently - (3-6 hours/day)\n\n\"C\": Constantly - (6-8 hours/day)\n\nN/A: Climbing\n\nN/A: Balancing\n\nN/A: Stooping\n\nN/A: Kneeling\n\nN/A: Crouching\n\nN/A: Crawling\n\nO: Reaching\n\nF: Standing\n\nF: Sitting\n\nF: Walking\n\nN/A: Feeling\n\nO: Fingering\n\nN/A: Grasping\n\nN/A: Repetitive Motion\n\nC: Talking\n\nC: Hearing\n\nO: Pushing - Up to 25 lbs.\n\nO: Pulling - Up to 25 lbs.\n\nO: Lifting - Up to 25 lbs.\n\nN/A: Pushing - 26-50 lbs\n\nN/A: Pulling - 26-50 lbs.\n\nN/A: Lifting - 26-50 lbs.\n\nN/A: Pushing - Over 50 lbs.\n\nN/A: Pulling - Over 50 lbs.\n\nN/A: Lifting - Over 50 lbs.\n\nEnvironmental Conditions\n\n\"NA\": Not Applicable\n\n\"O\": Occasionally - (up to 3 hours/day)\n\n\"F\": Frequently - (3-6 hours/day)\n\n\"C\": Constantly - (6-8 hours/day)\n\nF: Inside conditions: Protection from weather but not necessarily from temperature change.\nF: Outside environmental conditions: No effective protection from weather.\nO: Extreme cold: Temperatures below 32 degrees for periods of more than one hour.\nO: Extreme heat: Temperatures above 100 degrees for periods of more than one hour.\nO: Noise: sufficient noise to cause the worker to shout to be heard above the ambient noise level\nN/A: Vibration: Exposure to oscillating movements of the extremities of whole body.\nO: Hazards: Includes a variety of physical conditions (i.e. proximity to moving mechanical parts, electrical current, working in high places, exposure to heat and/or chemicals.\nO: Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dust, mists, gases or poor ventilation.\nN/A: Oils: There is air and/or skin exposure to oils and other cutting fluids.\nN/A: Air particulates / contaminants: the worker is required to wear respirator.\n\nRING POWER CORPORATION, INC. IS AN EQUAL OPPORTUNITY EMPLOYER","company":"Ring Power","rawCompany":"ring power","city":"St Augustine","state":"FL","isRemote":false,"isActive":false,"createdAt":"2026-08-29T10:45:22.468Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"531312","title":"Nonresidential Property Managers","slug":"nonresidential-property-managers"},{"code":"531190","title":"Lessors of Other Real Estate Property","slug":"lessors-of-other-real-estate-property"},{"code":"531390","title":"Other Activities Related to Real Estate","slug":"other-activities-related-to-real-estate"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant - Facilities","description":"Main Duties & Responsibilities:\nPrimary Job Role\n\nProvides high-level administrative support to the Director of Facilities & Environmental, with primary emphasis on real estate administration, lease management and environmental compliance.\n\nSpecializes in proactive executive calendar management, including meetings, appointments, expense reports, and travel arrangements. Strategically filters communication and handles confidential information with discretion.\n\nMaintains lease portfolio records, critical dates, renewals, rent schedules, lease contracts, property files, easements, surveys and plans.\n\nCoordinates communication with landlords, brokers, attorneys, property managers, vendors, contractors, and internal stakeholders.\n\nSupports real estate transactions, site evaluations, acquisitions, dispositions, due diligence documents and executive reporting for leadership review.\n\nCoordinates vendor scheduling, permits, purchase orders, deposits, invoices, service agreements, inspections, and regulatory reporting requirements.\n\nMaintains project records/timelines, SharePoint databases, Capital Expenditure documentation, and all department records and systems.\n\nPerforms other duties as assigned.\n\nEssential Job Competencies\n\nSafety: fully supports, encourages and follows safe work behavior, and considers safety of paramount importance in the workplace.\n\nJob Specific Skills: Demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources. Demonstrates the effective application of the job specific knowledge, skills and ability required to resolve job related challenges in the workplace. Refer to job specific training requirements for the job identified in the LMS.\n\nFostering Teamwork: Listens and responds constructively to other team members' ideas. Offers support for others' ideas and proposals. Is open with other team members about his/her concerns. Works for solutions that all team members can support.\n\nCommunication: Uses active listening skills, conveying information with the appropriate medium that is clear and easily understood. Uses feedback to verify effective and accurate communication has occurred. Ensures that others having a need to know are kept informed about developments, progress, problems and plans through consistent, effective communication. Avoids surprises.\n\nResults Oriented: Has a strong sense of urgency and commitment to achieve desired results in the face of obstacles and frustrations. Remains focused, does not get bogged down in unnecessary detail. Identifies and utilizes the most efficient methods to successfully achieve tasks on time despite unforeseen events. Driven, maintains a sense of urgency and adjusts schedules as needed to achieve without sacrificing quality of work.\n\nConfidence and Drive: Confident in one's own ideas and capability to be successful; willingness to take an independent position in the face of opposition. Approaches challenging tasks with a \"can-do\" attitude. Driven to see projects and tasks through to successful completion, is not swayed by resistance and focuses on achievement of the initiative.\n\nCredibility: Demonstrated concern to be responsible, reliable, and trustworthy. Maintains commitments. Respects the confidentiality of information or concerns shared by others. Is honest and forthright with people. Takes personal responsibility for the quality and timeliness of work. Punctual, follows instructions, policies, and procedures.\n\nSelf-Aware: Conscious of one's own feelings, character and personality and the implications for how your behavior impacts others. Understands personal goals, strengths, weaknesses and motivating forces in one's life. Has an awareness of one's most important personal beliefs and values. Accepts personal weaknesses and works to improve these areas.\n\nPersonal Development: Takes responsibility for personal learning and development by acquiring and refining technical and professional skills needed in job related areas. Obtains developmental opportunities proactively. Actively seeks and embraces growth opportunities.\n\nInnovative: Sees old problems as opportunities for creative problem solving while staying within the parameters of good practice. Develops and fosters better, faster, or less expensive ways to do things. Thinks in terms of desired outcomes, not just reactive, quick solutions. Energized by any challenge that stands in the way. Remains agile and adapts in a high degree of ambiguity.\n\nCompany Overview:\n\nIn 1962, Ring Power Corporation became a full-line Caterpillar dealer in North Florida, and later expanded its authorized territory to include Central Florida.\n\nToday, Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida, including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano. Ring Power also has eight facilities outside of Florida - The Carolinas, Georgia, Texas & Tennessee- to serve the needs of other specialized industries and customers.\n\nRing Power Corporation has become one of the largest Caterpillar dealers in the Southeastern United States through dedication to the mission of customer service. In order to preserve the \"Customers First\" reputation that Ring Power was built on, we continually train our employees and work closely with our customers to assure complete satisfaction, especially after the sale.\n\nCurrently, more than 2,300 employees at 20+ locations throughout Florida and the United States work hard to provide the highest quality construction equipment, backed by responsive, professional service and support at every level.\n\nQualifications:\nEducation and Experience\n\nFormal Education: High School diploma or GED\n\nExperience: 5+ years\n\nRequired / Credentials\n\nAble to easily and effectively comprehend written material and communicate orally and in writing with employees, vendors, landlords, brokers, and customers.\n\nMust possess strong interpersonal, organizational, communication, and problem-solving skills.\n\nProficient in Microsoft Office, SharePoint, document management systems, and records administration.\n\nAble to maintain confidential and sensitive information with professionalism.\n\nNot Required but Highly Desired Criteria\n\n1 to 3 years of experience in an administrative position performing duties in a closely related work environment.\n\nProficient in the use of a computer, Microsoft Office products and relevant Dealer software programs.\n\nAssociate's degree in Business, Real Estate, or related field preferred.\n\n5+ years of executive administrative experience; commercial real estate, facilities, construction, or property management experience preferred.\n\nUpdating of Knowledge\n\nJob requirements occasionally change requiring re-training to stay current every 3-5 years.\n\nResponsibility for Change, Innovation, Overall Improvement, and/or Effectiveness\n\nProblem Solving: Job requires problem solving ability, established examples / guidance are not always available\n\nCreativity: Job requires some creativity to generate solutions or improve effectiveness within well-established boundaries.\n\nAutonomy: Job is regularly monitored to determine outcomes. Assignments allow some discretion in decision making and setting priorities within well-established parameters.\n\nWorking Environment\n\nStress Load: Occasional exposure to these stresses (less than 20% of the time).\n\nWorkload Fluctuation: Job rarely involves changes in priorities, complexity and/or quantity of work.\n\nWork Schedule: Work is routinely performed during regular business hours with rare exceptions.\n\nOrganizational Impact\n\nA person's performance in this job has considerable immediate impact on expense, efficiencies or achievement of overall department objectives.\n\nSupervisory Responsibility\n\nJob has no subordinates / no supervisory responsibility (may work independently or as a member of a team)\n\nPhysical Demands\n\n\"NA\": Not Applicable\n\n\"O\": Occasionally - (up to 3 hours/day)\n\n\"F\": Frequently - (3-6 hours/day)\n\n\"C\": Constantly - (6-8 hours/day)\n\nN/A: Climbing\n\nN/A: Balancing\n\nN/A: Stooping\n\nN/A: Kneeling\n\nN/A: Crouching\n\nN/A: Crawling\n\nO: Reaching\n\nF: Standing\n\nF: Sitting\n\nF: Walking\n\nN/A: Feeling\n\nO: Fingering\n\nN/A: Grasping\n\nN/A: Repetitive Motion\n\nC: Talking\n\nC: Hearing\n\nO: Pushing - Up to 25 lbs.\n\nO: Pulling - Up to 25 lbs.\n\nO: Lifting - Up to 25 lbs.\n\nN/A: Pushing - 26-50 lbs\n\nN/A: Pulling - 26-50 lbs.\n\nN/A: Lifting - 26-50 lbs.\n\nN/A: Pushing - Over 50 lbs.\n\nN/A: Pulling - Over 50 lbs.\n\nN/A: Lifting - Over 50 lbs.\n\nEnvironmental Conditions\n\n\"NA\": Not Applicable\n\n\"O\": Occasionally - (up to 3 hours/day)\n\n\"F\": Frequently - (3-6 hours/day)\n\n\"C\": Constantly - (6-8 hours/day)\n\nF: Inside conditions: Protection from weather but not necessarily from temperature change.\nF: Outside environmental conditions: No effective protection from weather.\nO: Extreme cold: Temperatures below 32 degrees for periods of more than one hour.\nO: Extreme heat: Temperatures above 100 degrees for periods of more than one hour.\nO: Noise: sufficient noise to cause the worker to shout to be heard above the ambient noise level\nN/A: Vibration: Exposure to oscillating movements of the extremities of whole body.\nO: Hazards: Includes a variety of physical conditions (i.e. proximity to moving mechanical parts, electrical current, working in high places, exposure to heat and/or chemicals.\nO: Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dust, mists, gases or poor ventilation.\nN/A: Oils: There is air and/or skin exposure to oils and other cutting fluids.\nN/A: Air particulates / contaminants: the worker is required to wear respirator.\n\nRING POWER CORPORATION, INC. IS AN EQUAL OPPORTUNITY EMPLOYER","datePosted":"2026-08-29T10:45:22.468Z","dateModified":"2026-08-29T10:45:22.468Z","hiringOrganization":{"@type":"Organization","name":"Ring Power","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"St Augustine","addressRegion":"FL","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"be65cde2c7bab7dfeaab4285"},"url":"https://jobsearcher.com/jobs/be65cde2c7bab7dfeaab4285"}}