Senior Budget Analyst

SENIOR BUDGET ANALYST Looking for a new opportunity? Interested in joining a team with the goal of encouraging economic growth, increasing job opportunities in Alaska? Then check out the details of our Senior Budget Analyst position with Alaska Industrial Development and Export Authority (AIDEA) and Alaska Energy Authority (AEA). Our Senior Budget Analyst supports both AIDEA and AEA and is responsible for the overall planning, development, analysis, implementation, and administration of the operating and capital budgets of the Authorities. The position is also responsible for legislative support during the budgetary cycle and manages the cost allocation plans, as applicable, for both Authorities. The Analyst reports to the Chief Financial Officer (CFO) and works closely with the Authorities’ Executive Directors. We’re looking for someone who has a Bachelor’s degree in Finance, Accounting or other related field and a minimum of five years of governmental budget experience or similar experience. For more information, or to apply online, visit www.aidea.org. Send application and/or resume to hr @ aidea.org, Human Resources AIDEA 813 W. Northern Lights Blvd., Anchorage, AK 99503, or by fax to (907) 771-3946. AIDEA is an EEO/ADA employer. Individuals requiring accommodations should call 1-800-587-0430 or (907) 465-3412 (TTY). Essential Functions: The budget for both Authorities is increasingly complex. AIDEA’s budget contains the entirety of the personal services budget for both authorities. AEA’s budget contains multiple funds with a mix of funding sources with varying scope restrictions. The operating budget of AIDEA is subject to the Executive Budget Act (AS 37.07) while its capital projects are authorized through Board Resolutions. For AEA, both operating and capital budgets are subject to the Executive Budget Act. Cost sharing agreements and cost allocation plans are required. Under the direction and guidance of the CFO and the Executive Directors, the incumbent fulfills the following essential functions: Budget Planning, Development, Analysis Develops, prepares, analyzes, and submits the Authorities’ annual operating and capital budgets requiring collaboration and coordination with executive team to ensure that budgetary priorities and requests conform to policies set forth by DCCED and the Office of Management and Budget (OMB). Develops AIDEA’s capital budgets within the internal process set forth by the AIDEA Executive Director and the Board of Directors. Serves as main point of contact regarding budget development. Establishes internal departmental timelines for submittal of budget documents and ensures deadlines are met. Interprets OMB budget and policy instructions and documents; communicates and provides guidance, instruction and oversight to internal personnel; facilitates internal processes to communicate and fulfill budget requirements. Reviews and analyzes budget proposals for accuracy and conformity with Authority policies and priorities and within OMB guidelines, as applicable; develops operating budget change records (increments, decrements, and transfer requests) for both Authorities. Reviews current budget status projections, analyzes the prioritization of budget requests, and makes recommendations to executive team. Serves as liaison with DCCED when developing the Authorities’ official response to legislative intent statements (in enacted appropriations bills), reviews Legislative Finance documents interpreting department budget requests, and responds to questions. Functions as the Authorities’ expert on the Alaska Budget System (ABS); responsible for all input and updates to departmental scenarios in ABS, both operating and capital. Provides comprehensive budget training to employees on operating and capital budgets. Serves as subject matter expert on budget performance and related executive team needs; provides guidance and recommendations in development of budget narrative, performance measures reporting, and accomplishments in accordance with OMB directives; modifies and revises current performance measures reporting categories and analyzes data to ensure goals and objectives are met; coordinates responses to legislative inquiries relating to the Authorities’ performance measures; coordinates and analyzes performance measures statistics and data presentation on an on-going basis. Budget Implementation, Administration, and Monitoring of Operating & Capital Budgets Reviews Controllers’ proposed accounting structure for all budget items in the Authorities’ financial system to ensure appropriation structures are accurate and match related legislation. Maintains detailed historical and current year records of appropriations received by the Authorities, including Session Laws of Alaska (SLA) and Chapter references, copies of appropriation language and backup, and approved Revised Programs and Revised Program Legislation. Monitors expenditure activity of the operating component units of the Authorities’ budgets and reports the budget status on a quarterly or more frequent basis; directs monthly expenditure reviews and projections at the component level; analyzes spending plans and revenue projections for potential budget shortfalls; develops, proposes, and implements solutions to shortfall situations and communicates to executive team. Monitors capital appropriation expenditures by appropriation to ensure that authorization levels are not exceeded and that appropriation term dates are extended as needed. Legislative Support Serves as the lead in response to legislative budget requests working with executive team, CFO, and Controllers as needed. Coordinates preparation and submission of departmental fiscal notes and bill analyses forms; analyzes and evaluates fiscal notes for financial impacts and determines if request is reasonable based on the proposed legislation; finalizes fiscal notes and ensures they are submitted in required format; provides guidance and training on fiscal note preparation and cost projections. Reviews new legislation and tracks appropriation bills through the legislative process and provides a weekly update to executive team on the status of new versions of bills. Supports legislative committee hearings on operating and capital budgets. Reviews, edits, develops, and compiles information provided by program managers and staff to respond to information requests from the legislature, legislative committees and staff, and other external sources. Analyzes final budget authorization actions taken by the legislative conference committee and Governor; distributes final budget authorization information to executive team and responds to questions regarding authorizations and actions. Cost Allocation Plans Develops and implements annual cost allocation plans including an indirect cost plan; coordinates through federal agencies as required. Prepares Annual Reimbursable Service Agreement (RSA) between AIDEA and AEA for shared costs. Coordinates with Controllers on cost allocation of shared costs for purposes of budgetary control, tracking, and monitoring. Provides executive team with budget to actual reports for shared costs and the distribution of those costs by funding source; monitors for any shortfalls. Other Financial Management Supports CFO in making Authority-wide improvements and policy recommendations as they relate to budgetary internal control structures and efficiency measures; provides financial data and/or analysis to project managers, contracting team, federal grantors, grantees and others. Prepares ad hoc reports and analyses on multiple budget issues needed to form the basis of policy decisions as requested from internal and external parties. Monitors status of legislatively required compliance reports and works with executive team and CFO to ensure that the required reports are delivered timely. Physical Requirements and Potential Hazards While performing the duties of this job, the employee is frequently required to sit; use hands or fingers; handle or feel; talk and hear. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. Technology, Equipment, Systems, and Tools Requires intermediate skills in word processing, database software, email and general office equipment. Requires advanced skills using enterprise accounting system (multi-relational database) and Excel. Critical Knowledge, Skills, and Abilities: Knowledge of governmental budgeting principles and practices. Knowledge of budget preparation and administration. Knowledge of finance, accounting, budgeting, and cost control principles including generally accepted accounting principles as well as the ability to analyze financial data and prepare financial reports, statements, and projections. Ability to effectively communicate verbally and in writing; strong presentation skills. Proficiency with accounting software, word processing, and spreadsheets. Experience with ERP systems and ability to collaborate with other teams. Strong problem-solving and decision-making skills. Knowledge of OMB Circulars and Code of Federal Regulations. Ability to function with a high degree of independence. Knowledge of Cost Allocation Plans. Knowledge of federal grant requirements as it pertains to budget authorization, controls, and reporting. Job Type: Full-time Pay: From $102,297.00 per year Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance Schedule: Monday to Friday Education: Bachelor's (Preferred) Work Location: In person