Administrative Assistant Arena Development

Administrative AssistantAt Spurs Sports & Entertainment (SS&E), we work in service of something bigger than ourselves. It takes all the members of our Spurs team to harness the power of sports and entertainment to create moments that excite, memories that endure, and connections that strengthen our community. SS&E owns and operates the San Antonio Spurs (NBA), Austin Spurs (NBA G-League), and the San Antonio FC (USL), and manages day-to-day operations of the Frost Bank Center, Toyota Field and STAR Complex.We know that our people are our greatest asset as an organization. We aspire to provide our teams with meaningful work, to live our values -Integrity, Success & Caring day-to-day in what we do and foster an inclusive culture for our 1K+ employee workforce.The Administrative Assistant is a critical support role providing administrative and operational assistance to the Project Team leading the development of the San Antonio Spurs new arena.Reporting to the Executive Assistant & External Affairs Liaison and supporting the new arena, this role will provide day-to-day administrative support including travel coordination, expense management, invoicing, scheduling, and logistics for site visits and project-related activities. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, evolving environment. This individual must maintain confidentiality, demonstrate professionalism, and provide exceptional service to internal and external stakeholders.What You'll Do:Serve as a central coordination point across internal teams, external partners, and project leadership.Support project governance processes, including tracking decisions, actions, and approvalsMaintain alignment across workstreams (development, design, construction, operations, partnerships)Develop agendas, capture clear notes, and track follow-ups to completionEnsure consistent, timely communication flows across all stakeholdersPrepare summaries, briefings, and reporting materialsManage centralized project documentation (contracts, drawings, reports, approvals, change logs)Assist with tracking project timelines, key milestones, and deliverables across all phasesAssist with coordinating updates with project managers and partners to ensure schedules remain currentFacilitate coordination between internal departments (basketball ops, venue ops, partnerships, HR, etc.) and external partnersOther duties as assigned.Who You Are:Minimum of 5 years of experience in an administrative or project coordination role.Experience supporting senior leaders or complex projects preferred.Financial acumen related to invoicing and expense management.Advanced proficiency in Microsoft Office Suite.Strong organizational, prioritization, and time management skills.High degree of discretion and professionalism.Ability to anticipate needs and operate independently.Ability to function effectively in a high-paced, high-visibility environment.Availability to work onsite and occasional extended hours as requiredIn every position, each employee is expected to: demonstrate alignment with SS&E's core values and mission, collaborate with internal/external community members and demonstrate ongoing development.If you don't have experience in every single bullet above, no sweat we still want to hear from you and encourage you to apply!SS&E is an Equal Opportunity EmployerNothing contained in this job description is intended to be a contract of employment, nor does any information contained here represent a guarantee of employment for a specific duration. Your employment with SS&E is "at will", which means that either you or SS&E may terminate the relationship at any time. Essential functions listed above must be performed with or without accommodations.