Executive Assistant/Bookkeeping Coordinator

Executive Assistant + Bookkeeping Coordinator High-End Residential Design Firm Are you highly organized, people-oriented, and energized by being the backbone of a creative team? Do you love structure and beautiful environments? We’re looking for an exceptional in-office Executive Assistant with light bookkeeping experience to help keep our fast-paced design studio running smoothly. This role is ideal for someone who thrives on wearing multiple hats, enjoys supporting leadership, and takes pride in being the go-to person who makes everything work behind the scenes. About Studio Casa Vita LLC Join Studio Casa Vita and be part of a journey that transforms the dream of a perfect home into reality. Our mission is simple yet profound: to create unforgettable experiences in home design. At Studio Casa Vita, you'll be an essential member of a team that immerses itself in the smallest details and the grandest visions of our clients. We pride ourselves on not just answering questions, but on asking the ones our clients haven’t thought of, uncovering possibilities they never imagined. Your role will involve more than designing; it will be about enlightening, revealing paths and choices that bring our clients' dreams to life. Imagine being part of a process where every decision, every suggestion, is not just presented but thoroughly explained and aligned with our clients' aspirations. It’s about creating spaces that resonate with joy and excitement every day, no matter how long our clients have been dreaming of them. As a prospective member of our team, you will have the opportunity to influence lives profoundly, crafting spaces that are not just structures but embodiments of dreams and desires. Welcome to Studio Casa Vita, where your talent contributes to making dreams a tangible reality. Description What You’ll Do Serve as a key support partner to firm leadership, managing day-to-day administrative operations Act as the welcoming first point of contact for clients, consultants, and vendors—both in person and via phone/email Manage calendars, schedule meetings, and help keep projects moving efficiently Handle light bookkeeping duties, including invoicing, expense tracking, account reconciliation, and financial organization using QuickBooks Assist with internal documentation and general office coordination Help cultivate a polished, professional, and inspiring studio environment What We’re Looking For Proven experience with QuickBooks (required) Prior experience in an executive assistant, office manager, or administrative role—ideally within a creative, architecture, design, or professional services firm Excellent communication skills—written, verbal, and interpersonal Highly organized, detail-oriented, and proactive Professional, warm, and confident demeanor with clients and collaborators Strong ability to manage multiple priorities in a dynamic environment Reliable in-office presence with flexibility to support leadership Work Environment & Benefits Hybrid work structure (partial in-office with regular flexibility to work remotely) Competitive compensation based on experience 401(k) with company matching Paid holidays Three weeks of PTO Opportunity to grow with a design-driven firm and take ownership of systems and processes Work in a beautiful, inspiring environment alongside a close-knit, high-performing team If you love supporting creative excellence, enjoy both organization and people, and want to play a meaningful role in a growing design firm, we would love to hear from you. Salary $42,000 - $60,000 per year