{"schemaVersion":"jobsearcher.job.v1","id":"bd24983401a969668d6dca5d","url":"https://jobsearcher.com/jobs/bd24983401a969668d6dca5d","canonicalUrl":"https://jobsearcher.com/jobs/bd24983401a969668d6dca5d","title":"Administrative Assistant","description":"Job Summary:\nThe Administrative Assistant (AA) is responsible for providing in-office administrative support to their assigned office, but may also be assigned duties related to a geographical market and/or Geo. Duties assigned will use a variety of administrative systems and follow firm policies and procedures. The AA will be charged with providing administrative support services in accordance with BDO standards and will work with management members (principals and directors), service team or teams, an office or related offices to support, and/or national team or teams as needed. Duties may also include facility related duties, front desk and/or mail room duties.\nThis is a variable hybrid role that may require up to full-time, on-site support, based on location and office needs.\n\nJob Duties:\nSupports various departments through standardized processing of assigned tasks using various firm systems, tools, and software. Support may include:\nProviding support to an assigned centralized administrative support ticket(s).\nProviding support to another administrative support teams or office.\nProviding support to a national, Geo or market team(s) including the e-filing support for national tax administration team\nProvides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.\nAssists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management. May include various firm/office membership or licenses.\nAssists with new hire onboarding and employee offboarding as directed.\nProvides expense reporting support by submitting an expense report ticket\nCollaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc request\nProduces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.\nHandles related tax support services on a seasonal or as needed basis.\nOther duties as required\n\nQualifications, Knowledge, Skills & Abilities:\nEducation:\nHigh School Diploma, GED or equivalent, required\nBachelor’s degree, preferred\nExperience:\nThree (3) or more years of administrative experience, required\nProfessional services firm experience, preferred\nSoftware:\nAdvanced level of proficiency in Microsoft Office Suite, required\nExperience with firm’s ERP preferred\nLanguage:\nN/A\nOther Knowledge, Skills & Abilities:\nAbility to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail\nAdvanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended\nExcellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.\nPossesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations\nConsistently seeks to improve processes\nExcellent organizational skills and detail oriented that enable efficient and effective multi-tasking\nCapable of managing highly confidential information\nAbility to work well with all levels of management as well as outside external clients\nTeam player who is willing to help out as needed\n\nIndividual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.\nCalifornia Range: $26.00/hr - $35.00/hr\nColorado Range: $24.00/hr - $38.50/hr\nMaryland Range: $28.00/hr - $32.00/hr\nMinnesota Range: $28.85/hr - $32.70/hr\nNYC/Long Island/Westchester Range: $36.00/hr - $38.50/hr\nWashington Range: $26.00/hr - $35.00/hr\nWashington DC Range: $28.00/hr - $32.00/hr\n\nJoin us at BDO, where you will find more than a career, you’ll find a place where your work is impactful, and you are valued for your individuality. We offer flexibility and opportunities for advancement. Our culture is centered around making meaningful connections, approaching interactions with curiosity, and being true to yourself, all while making a positive difference in the world.\nAt BDO, our purpose of helping people thrive every day is at the heart of everything we do. Together, we are focused on delivering exceptional and sustainable outcomes and value for our people, our clients, and our communities. BDO is proud to be an ESOP company, reflecting a culture that puts people first, by sharing financially in our growth in value with our U.S. team. BDO professionals provide assurance, tax and advisory services for a diverse range of clients across the U.S. and in over 160 countries through our global organization.\nBDO is the first large accounting and advisory organization to implement an Employee Stock Ownership Plan (ESOP). A qualified retirement plan, the ESOP offers participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. The ESOP stands as a compelling addition to our comprehensive compensation and Total Rewards benefits* offerings. The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions.\nWe are committed to delivering exceptional experiences to middle market leaders by sharing insight-driven perspectives, helping companies take business as usual to better than usual. With industry knowledge and experience, a breadth and depth of resources, and unwavering commitment to quality, we pride ourselves on:\nWelcoming diverse perspectives and understanding the experience of our professionals and clients\nEmpowering team members to explore their full potential\nOur talented team who brings varying skills, knowledge and experience to proactively help our clients navigate an expanding array of complex challenges and opportunities\nCelebrating ingenuity and innovation to transform our business and help our clients transform theirs\nFocus on resilience and sustainability to positively impact our people, clients, and communities\nBDO Total Rewards that encompass so much more than traditional “benefits.” Click here to find out more!\nBenefits may be subject to eligibility requirements.\nEqual Opportunity Employer, including disability/vets\nClick here to find out more!","company":"Bdo","rawCompany":"bdo","city":"McLean","state":"VA","isRemote":false,"isActive":false,"createdAt":"2026-08-04T00:24:02.094Z","occupations":[{"code":"43-6014.00","title":"Secretaries and Administrative Assistants, Except Legal, Medical, and Executive","slug":"secretaries-and-administrative-assistants-except-legal-medical-and-executive"},{"code":"43-6011.00","title":"Executive Secretaries and Executive Administrative Assistants","slug":"executive-secretaries-and-executive-administrative-assistants"},{"code":"43-9199.00","title":"Office and Administrative Support Workers, All Other","slug":"office-and-administrative-support-workers-all-other"}],"industries":[{"code":"561110","title":"Office Administrative Services","slug":"office-administrative-services"},{"code":"551114","title":"Corporate, Subsidiary, and Regional Managing Offices","slug":"corporate-subsidiary-and-regional-managing-offices"},{"code":"561499","title":"All Other Business Support Services","slug":"all-other-business-support-services"}],"jobPosting":{"@context":"https://schema.org","@type":"JobPosting","title":"Administrative Assistant","description":"Job Summary:\nThe Administrative Assistant (AA) is responsible for providing in-office administrative support to their assigned office, but may also be assigned duties related to a geographical market and/or Geo. Duties assigned will use a variety of administrative systems and follow firm policies and procedures. The AA will be charged with providing administrative support services in accordance with BDO standards and will work with management members (principals and directors), service team or teams, an office or related offices to support, and/or national team or teams as needed. Duties may also include facility related duties, front desk and/or mail room duties.\nThis is a variable hybrid role that may require up to full-time, on-site support, based on location and office needs.\n\nJob Duties:\nSupports various departments through standardized processing of assigned tasks using various firm systems, tools, and software. Support may include:\nProviding support to an assigned centralized administrative support ticket(s).\nProviding support to another administrative support teams or office.\nProviding support to a national, Geo or market team(s) including the e-filing support for national tax administration team\nProvides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.\nAssists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management. May include various firm/office membership or licenses.\nAssists with new hire onboarding and employee offboarding as directed.\nProvides expense reporting support by submitting an expense report ticket\nCollaborates with management to set up new clients, maintain and manage client data, billings and other ad hoc request\nProduces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.\nHandles related tax support services on a seasonal or as needed basis.\nOther duties as required\n\nQualifications, Knowledge, Skills & Abilities:\nEducation:\nHigh School Diploma, GED or equivalent, required\nBachelor’s degree, preferred\nExperience:\nThree (3) or more years of administrative experience, required\nProfessional services firm experience, preferred\nSoftware:\nAdvanced level of proficiency in Microsoft Office Suite, required\nExperience with firm’s ERP preferred\nLanguage:\nN/A\nOther Knowledge, Skills & Abilities:\nAbility to work in a deadline-driven environment and handle multiple projects / tasks with an attention to detail\nAdvanced or expert in computer skills: Word, Excel, Outlook, PowerPoint. Experience in Peoplesoft database recommended\nExcellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients.\nPossesses superior customer service skills. Displays independent judgment, finesse and diplomacy in all situations\nConsistently seeks to improve processes\nExcellent organizational skills and detail oriented that enable efficient and effective multi-tasking\nCapable of managing highly confidential information\nAbility to work well with all levels of management as well as outside external clients\nTeam player who is willing to help out as needed\n\nIndividual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.\nCalifornia Range: $26.00/hr - $35.00/hr\nColorado Range: $24.00/hr - $38.50/hr\nMaryland Range: $28.00/hr - $32.00/hr\nMinnesota Range: $28.85/hr - $32.70/hr\nNYC/Long Island/Westchester Range: $36.00/hr - $38.50/hr\nWashington Range: $26.00/hr - $35.00/hr\nWashington DC Range: $28.00/hr - $32.00/hr\n\nJoin us at BDO, where you will find more than a career, you’ll find a place where your work is impactful, and you are valued for your individuality. We offer flexibility and opportunities for advancement. Our culture is centered around making meaningful connections, approaching interactions with curiosity, and being true to yourself, all while making a positive difference in the world.\nAt BDO, our purpose of helping people thrive every day is at the heart of everything we do. Together, we are focused on delivering exceptional and sustainable outcomes and value for our people, our clients, and our communities. BDO is proud to be an ESOP company, reflecting a culture that puts people first, by sharing financially in our growth in value with our U.S. team. BDO professionals provide assurance, tax and advisory services for a diverse range of clients across the U.S. and in over 160 countries through our global organization.\nBDO is the first large accounting and advisory organization to implement an Employee Stock Ownership Plan (ESOP). A qualified retirement plan, the ESOP offers participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. The ESOP stands as a compelling addition to our comprehensive compensation and Total Rewards benefits* offerings. The annual allocation to the ESOP is fully funded by BDO through investments in company stock and grants employees the chance to grow their wealth over time as their shares vest and grow in value with the firm’s success, with no employee contributions.\nWe are committed to delivering exceptional experiences to middle market leaders by sharing insight-driven perspectives, helping companies take business as usual to better than usual. With industry knowledge and experience, a breadth and depth of resources, and unwavering commitment to quality, we pride ourselves on:\nWelcoming diverse perspectives and understanding the experience of our professionals and clients\nEmpowering team members to explore their full potential\nOur talented team who brings varying skills, knowledge and experience to proactively help our clients navigate an expanding array of complex challenges and opportunities\nCelebrating ingenuity and innovation to transform our business and help our clients transform theirs\nFocus on resilience and sustainability to positively impact our people, clients, and communities\nBDO Total Rewards that encompass so much more than traditional “benefits.” Click here to find out more!\nBenefits may be subject to eligibility requirements.\nEqual Opportunity Employer, including disability/vets\nClick here to find out more!","datePosted":"2026-08-04T00:24:02.094Z","dateModified":"2026-08-04T00:24:02.094Z","hiringOrganization":{"@type":"Organization","name":"Bdo","sameAs":"https://jobsearcher.com"},"jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"McLean","addressRegion":"VA","addressCountry":"US"}},"identifier":{"@type":"PropertyValue","name":"JobSearcher","value":"bd24983401a969668d6dca5d"},"url":"https://jobsearcher.com/jobs/bd24983401a969668d6dca5d"}}