Program Coordinator, the Momentary

Program Coordinator, The MomentaryThe Momentary is a venue for the music, art, and food of our time; and a catalyst for creativity and economic vitality. An extension to Crystal Bridges, the Momentary is a 'living room' where community gathers to be inspired, connected, and joyful.Position Summary:The Momentary Program Coordinator: Coordinates supplier onboarding, contract execution, payment processing, and cross-functional workflow management to ensure artists, agencies, and internal stakeholders meet all requirements and deadlines.The ideal Program Coordinator works collaboratively with a passion for contemporary visual and performing arts, music, food, and community. They will play a pivotal role in supporting the Event Alignment Manager in the seamless execution of various curatorial projects and administrative tasks. This multifaceted position requires a detail-oriented individual with excellent organizational and communication skills, coupled with a passion for the arts and cultural initiatives.Principal Responsibilities:Assists curatorial departments with financial needs including but not limited to completing multiple monthly expense reports, processing invoices and employee reimbursementsMaintains Momentus input, scheduling, and updates for Artist in ResidenciesPerform a wide variety of administrative duties as required to support project completionOrganizing and maintaining reports, contracts, invoices, and other files for documentation and easy accessAssists Curators and Event Alignment Manager with project trackingPlanning and attending meetings, taking minutes as neededAdditional Responsibilities:Answers inquiries in a prompt, professional mannerEnsures all inter-departmental communications are clear, timely, helpful, and documentedProvides suggestions to improve processesKeeps supervisor informed as to any issues or changes in project scopeMakes suggestions for keeping projects under or on budgetHelps foster team creativity, collegiality, timeliness, and mutual respect, to create experiences that engage and delight guestsGenerates and contributes solutions as challenges appearDrive museum vehicles when neededPerforms other duties as assignedQualifications and Skills:Education, Training, Traits:Working knowledge of nonprofit business operations, financial administration, invoicing and payment processes, tax documentation, regulatory compliance, and process coordination.Knowledge of Performing Arts including music, theater, dance, performance art desirableExperience with (or the ability to learn) specialized software systems is required, including Workday and MomentusAbility to work independently, as well as within a teamAbility to understand and maintain the highest levels of confidentiality and discretionWork Experience:Minimum two years demonstrated project coordination experience in any field (tracking budgets, developing and tracking schedules, organizing and leading meetings, coordinating people), is requiredMinimum two years' work experience coordinating projects in a museum, gallery, performance venue, residency or related environment, is preferredSkills and Abilities:Highly organized and detail-orientedProfessional and approachable, with excellent communication, organizational and interpersonal skillsAbility to work independently, and facilitate teams of diverse personalitiesWillingness to work weekends and evenings, and adjust hours, as requiredDesirable Qualifications:Proficient in Microsoft Office applications: Word, Excel, Access, PowerPoint, Project, One Note, and Microsoft TeamsProven experience and success in project coordination and in meeting deadlines within fast-paced working environmentsLicenses and Certifications:Valid U.S. Driver's License preferredPhysical Demands and Work Environment:Physical demands: Occasionally, while performing the duties of this job, the employee may be required to travel independently regionally and in communities served. In the work environment described below, position requires working at a desk and utilizing a computer and a telephone for prolonged periods of time and good eye/hand coordination. Vision abilities required by the job include close and distant vision. The person in this position will require the capability to move and be present onsite for extended periods of time during all phases of bump in, tech, rehearsal, presentation and bump out, and be able to navigate through the different Museum buildings and on the trails and grounds. When working in public spaces and performing arts venues, physical stamina is needed to lift and carry supplies, and at times, assist with other presentation related elements.Work Environment: Work will be performed in an office environment, performance venues, museum spaces, and outdoors. When not in the office, the employee will be spending extensive amounts of time in the Museum buildings, grounds, and performance spaces. The noise level in the Museum work environment is usually low to moderate. Outdoor work will include walking the museum's trails in a variety of weather conditions, and occasionally at night.All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States.Crystal Bridges is an equal opportunity employer committed to building and maintaining a workplace that is free of discrimination and harassment of any kind. We encourage all qualified applicants to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.